HomeMy WebLinkAboutRes 2016-03-150 US 75 Relocation Project - REPEALEDCITY OF ANNA, TEXAS RESOLUTION NO. 2016-03-150 (US 75 Utility Relocation Project) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS AND CARTER, LLP FOR THE US 75 UTILITY RELOCATION PROJECT. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the design, bidding, and contract administration of the US 75
Utility Relocation Project; and,
WHEREAS; the water lines must be relocated to avoid conflict with the planned expansion of
US 75 between Melissa Road and FM 455 by the Texas Department of Transportation; and,
WHEREAS; the amount of the engineering consulting fee covering Basics Services (Part I)
for the project is for the lump sum amount of $147,650.00 and the additional services (Part II)
for the project is for the amount of $80,000, for a total not to exceed amount of $227,650.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval and Authorization of Engineering Service Task Order.
The City Council hereby approves the Engineering Service Task Order with Birkhoff,
Hendricks and Carter, LLP for the US 75 Utility Relocation Project, attached hereto as
Exhibit 1, and authorizes, ratifies and approves the City Manager's execution of same,
subject to execution and approval by Collin County of the lnterlocal Agreement with Collin
County for the US 75 Utility Relocation Project, attached hereto as Exhibit 2. The City
Manager is hereby authorized to execute all documents and to take all other actions
necessary to finalize, act under, and enforce the service task order agreement.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this 5th day of
March 2016.
ATTEST:
Insert Exhibit 1 and 2
4/26/2016
BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E MATI HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, III, PE. DEREK B. CHANEY, P.E CRAIG M. KERKHOFF, P.E.
Joseph Johnson, CPM
Director of Public Works
City of Anna
111 North Powell Parkway
Anna, Texas 75409
Dallas , Texas 75243
Re: General Engineering Services -Task Order
US 75 Utility Relocations (V 02-15-2016)
Dear Mr. Johnson:
Phone (214) 361-7900 February 15, 2016 www.bhcllp.com
In accordance with your request and our existing general engineering services agreement, we are
pleased to submit this General Services Task Order letter for services related to the preparation of
plans, specifications, bidding documents and contract administration for the:
Relocations of water and sewer utilities in conflict with the widening of US HWY 75
From:
To:
the Collin County Outer Loop
north of FM 455.
GENERAL PROJECT DESCRIPTION
Prepare plans specifications and bidding documents; and provide construction contract
administration for the required water and wastewater relocations to accommodate the Texas
Department of Transportation's U.S. Highway 75 Paving and Drainage Improvements Project.
Based on results of the U.S. Highway 75 Utlity Relocation Evaluation Report, we have estimated
the required water and sewer relocations as follows:
1. Relocation of the existing 6-inch water line generally along the east side of US 75 from the
Collin County Outer Loop to FM 455 (Relocated with a 12-inch water line).
2. One (1) 12-inch crossing under US 75
TEPE Firm 526 ACEC Wellness Firm => Better Decisions -Better Dr;signs TBPLS Firm 100318-00
1:\7015 contdev\anna\2015 us 75 utility relocations\us 75 utility relocations-task authorization fonnat agreement.docx
Mr. Joseph Johnson, CPM General Services Task Ord er: US 75 Utility Relocations February 15 , 2016 Page 2of9 3 . Relocation of a 6-inch water line constructed generally along the west side of US 75 just north of the Collin County Outer Loop to be relplaced with an 8-inch water line 4. Relocation of an existing 12-inch water line generally located along the west side o f US 75 just south of F.M. 455 . A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order.
Based on our understanding of the project requirements , our opinion of probable proj ect budget is
summarized below:
US Highway 75 Utility
Relocations
Opinion of Probable Construction
Cost $1,401 ,332
Quality Control, Material Testing &
In spection Services (b y others) $70 ,066
Basic Engineering and Additional
Services $227,650
Land Rights Acquisitions $111 ,960
Total Project Budeet $1,811 ,008
A copy of our itemized opinion of cost is attached as Appendix A for reference only.
SCOPE of SERVICES
Part I: Preparation of Plans, Specifications, Bidding Documents and Construction
Contract Administration
Design Phase
Based on the findings in Part A above , preparation of construction plans, specifications, bidding
phase services and construction administration phase services for the following:
A. Construction Plan-Profile Sheets prepared at a scale of not Jess than l "= 20 '.
B. Standard Details.
C. Special Details.
Texas A merican Public Works Association 2010 A wardee
Environmental Project of th e Year $10 -$100 Million
l:\70 15 contdev\anna\2015 us 75 utility re locatio ns\us 75 ut ility relocations -task authorization format agreement.do cx Texa s Fi rm F526
Mr. Joseph Johnson, CPM General Services Task Order: US 75 Utility Relocations February 15, 2016 Page 3 of9 D. Cover Sheet, Location Map and Sheet Index. E. Submittals to State Regulatory Agencies , as required. F. Preparation of Texas Department of Transportation permits, as required. G. Coordination with other Franchise Utility companies. H. 2~Design review meetings. I. Opinion of Probable Construction Estimate.
J. Preparation of Specifications and Contract Documents.
K. Assist in procuring geotechnical engineering information or reports as the project
requirements dictate.
L. Printing of preliminary plans and specifications for review by the City.
Bidding Phase
A. Assist the City staff in advertising for bids . This will include e-mailing "Notice to
Contractors" to contractors experienced in this type of construction. City will have
Notice published in local newspaper.
B. Sell bidding documents to potential bidders and their suppliers and other parties.
C. Provide bidding documents to City of Anna, Dodge Reports, and two other parties
requested by the City .
D. Assist during opening of bids and provide bidding tally sheets.
E. Provide bid tabulation to City and contractors who submitted bids.
F. Obtain the following information from the lowest bidder:
1. Past work history.
2. Physical resources to produce the project.
G. Formulate opinion from information received and provide the City a summary of
the opinion for their use in selection and award of the construction contract.
H. After award of contract, furnish ten sets of prints of the final plans , specifications
and contract documents to the City for construction use by the City and Contractor.
Construction Phase
A. Attend a pre-construction conference , including preparing an agenda.
Texas American Public Works Association 2010 Awardee
Environmental Proje ct of the Year $10 -$100 Million
1:\70 15 con tdev\anna\2015 us 75 utility relocatio ns\us 75 uti li ty relocations -t ask authorization for mat agreement.docx Texas Firm F5 26
Mr. Joseph Johnson, CPM General Services Task Order: US 75 Utility Relocations February 15, 2016 Page 4 of9
Part II:
B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the
Engineer. Review by the Engineer does not relieve the Contractor of any
responsibilities, safety measures or the necessity to construct a complete and
workable facility in accordance with the Contract Documents.
D. Provide written responses to requests for information or clarification to City or
Contractor.
E. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
F. Make periodic site visits during construction as the project requirements dictate.
Minimum of one project site visit per month .
G. Review monthly pay request from information obtained in the field.
H. Accompany the City during their final inspection of the project.
I. Recommend final acceptance of work based on information from the on-site
representative.
J. Prepare Record Drawings. Utilizing on-site representative and Contractor
construction record information, consultant will prepare one set of 22"x 34"
reproducible record drawings on mylar and one set of electronic image files in
Adobe Acrobat file format and ACAD.dwg file format.
Additional Services
A. Design, Property and Construction Surveys.
B. Preparation of Plat and Field Note Descriptions for expected water line easements
required. Twenty Four (24) easement descriptions are included for the purpose of
establishing a budget for this phase of work.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 -$100 Million
1:\7015 contdev\anna\2015 us 75 utility relocations\us 75 utility relocations -task authorization format agreement.docx Texas Firm F526
Mr. Joseph Johnson , CPM General Services Task Order: US 75 Utility Relocations Febru ary 15 , 2016 Page 5 of9 C . Printing of fin al plans and specifications for distribution to prospective bidders and the successful contractor. D. Attend Texas Department of Transportation Utility Coordination Meetings Part III: Ex clusions The intent of this scope of services is to include onl y the services specifically listed
herein and none others. Services specifically excluded from this scope of services
include, but are not necessarily limited to the following:
A. Env ironmental impact statements and as sessments.
B. Fees for permits or advertising.
C. Certification that work is in accordance with plans and specifications.
D. Environmental cleanup.
E. Landscape architecture.
F. Flood plain reclamation plans.
G . Trench safety designs.
H . Quality control and testing services during construction.
I. Serv ice s in connection with condemnation hearings.
J. Phasing of Contractor 's work.
K. On-site safety precautions , programs and responsibility .
L. Consulting services by others not included in proposal.
M. Revisions and /or change orders as a re sult of revisions after completion of original
design (unless to correct error on plans).
N. Traffic engineering report or stud y .
0. Title searches.
P. Preparation of Interlocal Agreement with TxDOT for reimbursements
Texas A merican Public Works Association 2010 A wardee
Environmental Project of th e Year $10 -$100 M illion
I:\ 70 15 co ntdev\anna\2015 us 75 utility relocations \us 75 util ity relocatio ns -task authorization format ag reement.do ex Texas Firm F526
Mr. Joseph Johnson, CPM General Services Task Order: US 75 Utility Relocations February 15, 2016 Page 6of9 Part IV:
Part V:
COMPLETION SCHEDULE Notice to Proceed From City............................... At direction of City Submit Preliminary Plans to City ...................... 8 weeks after Notice to Proceed Submit Plats and Field Notes:............................. 6 weeks after Notice to Proceed Complete Final Plans & Bidding Documents .... 2 weeks after City's Initial Review
Land Rights Acquisitions:................................... By the City of Anna
Advertise Project for Bids: ................................ At City's Direction
Construction Phase:............................................. 4 months after notice to proceed
FEE NOT TO EXCEED AMOUNT
Part I -Basic Services
Payment for Part I -Basic Services described under Design, Bidding and Construction Contract
Administration, shall be on a Lump Sum Basis in the following Amounts:
Design Phase $110,750
Bidding Phase $7,400
Construction Phase $29,500
Total Basic Services $147,650 Lump Sum Fee
Part II -Additional Services
For the Additional Services described in Part C we propose to be compensated on a salary cost basis
times a multiplier of 2.35, with expenses at actual invoice cost times 1.10. The two man survey crew
will be billed at a crew rate of $165 per hour. Automobile mileage for special services will be
invoiced at $0.50 per mile.
We suggest you budget approximately $80 ,000 in the following amounts for Part Il Additional
Service for this project:
Texas American Public Works Association 2010 Awardee
E nvironmental Project of the Year $10 -$100 Million
l:\70 15 contdev\anna\2015 us 75 utility relocations\us 75 utility relocations -task au thorization format agreeme nt.docx Texas Firm F526
Mr. Joseph Johnson, CPM General Services Task Order: US 75 Utility Relocations February 15, 2016 Page 7 of9 A. Design and Boundary Surveys B. Preparation of Plat and Field Note Descriptions (24 each) C. Printing of Plans & Specifications D. TxDOT Utility Coordination
Meetings
Total Additional Service Not to
Exceed Amount
$20,500 $54,000 $1,500
$4,000
$80,000
Texas Board of Professional Land Surveying Contact Information
Recipients of professional land surveying services under this agreement may direct complaints
regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle,
Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253.
If this General Engineering Services Agreement Task Order meets with your approval, please sign
and return one set to our office along with your directive to proceed. We look forward to working
with you on this important project for the City of Anna and are available to discuss this task further at
your convenience.
Sincerely yours,
'"'Digitally· signed by Gary C.
·Hendricks
~-·ON: G:lJS,
Gary C. Hendricks E=gh~ndricks@bhc11p.com,
"-O:"Blrkhoff, Hendricks & Carter,
• == LJoP'', CN:Gary C. Hendricks
Date:-2016.02. 15 20:53:52-06'00'
Gary C. Hendricks, P.E., R.P.L.S.
APP
Mr. Philip Sanders, City Manager · Date
cc: Mr. Joseph Johnson, CPM, Director of Public Works
Mr. Clark McCoy, Wolfe, Tidwell & McCoy, L.L.P.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 -$100 Million
l:\7015 contdev\anna\2015 us 75 utility relocations\us 75 utility relocations-task authorization format agreement.docx Texas Firm F526
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