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HomeMy WebLinkAboutCCmin2013-08-13MINUTES OF CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP August 13, 2013 6:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., August 13, 2013, at the Anna City Hall Administration Building, located at 111 N. Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order. Mayor Mike Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members Lauren Lovato, John Hopewell, Chad Barnes and Nathan Bryan were present. Council Member James T. Cook was absent. 3. Briefing/Discussion regarding utility rate model update (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council and introduced Bob McLain from McLain Decision Support Systems. Mr. McLain presented his findings and discussed with council member's future utility rates and the impact those rates will have upon future budgets. Mayor Crist made the motion to enter closed session at 6:54 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); lease of office space; acquisition of utility easement. 08-13-13 CC Workshop Meeting Minutes.doc 1 08-13-13 c. discuss or deliberate personnel matters: City Secretary Annual Review. (Tex. Gov't Code §551.074). The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Mayor Crist made the motion to return to open session at 7:16 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 5. Consider/Discuss/Action on any items listed on posted agenda for August 13, 2013 City of Anna City Council Regular Meeting or any Closed Session occurring during this Workshop, as necessary. Council Member Hopewell made the motion to take no action. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 6. Adjourn. Council Member Bryan made the motion to adjourn at 7:17 pm. Mayor Crist seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 ATTEST: Na-1114Wilkisod, City Secretary APPRO E:` Mike Crist, Mayor 08-13-13 CC Workshop Meeting Minutes.doc 2 08-13-13 101110 1 U1 CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING August 13, 2013 7:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., August 13, 2013, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. Mayor Mike Crist called the meeting to order at 7:30 pm. 2. Invocation and Pledge of Allegiance. Mayor Crist gave the invocation. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of speck factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules, an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda; a. Introduction of new Director of Public Works. (City Manager) City Manager, Philip Sanders introduced Robert Woods the new Director of Public Works. 08-13-13 Draft CC Regular Meeting Minutes.doc 1 08-13-13 5. Administer the Statement of Elected Officer and the Oath of Office and present Certificate of Election to newly elected officials. (City Secretary). City Secretary, Natha Wilkison Administered the Statement of Elected Officer and Oath of Office to new City Council Member Dick Dowd. 6. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for July 23, 2013 Regular Meeting and the July 30, 2013 Special Meeting/Budget Workshop. b. Review CDC Minutes of May 16, 2013 and June 7, 2013. c. Review EDC Minutes of May 16, 2013 and June 7, 2013. d. Resolution approving an inter -local agreement for Environmental Services with Collin County. (Maurice Schwanke) e. Approve the Nelson Concrete Addition Development Plat. (Maurice Schwanke) f. Approve a Resolution abandoning a utility easement on Lot 3, Block A, Anna Market Center. (Maurice Schwanke) g. Approve a Resolution authorizing Change Order No. 6 to the contract with Parkscape Construction for the Slayter Creek Park Phase II Project. (Maurice Schwanke) It. Approve a Resolution approving an EDC Budget Amendment for FY 2013. (Jessica Perkins) i. Approve a Resolution approving a CDC Budget Amendment for FY 2013. (Jessica Perkins) Council Member Hopewell made the motion to approve. Mayor Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 7. Public Hearing: City Council will hear public comments on the Proposed City of Anna FY 2014 Budget. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council. Mayor Crist opened the public hearing at 7:39 pm. There was no public comment. Mayor Crist closed the public hearing at 7:39 pm. S. Consider/Discuss/Action approving a Resolution regarding a Proposed Tax Rate for Fiscal Year 2013-2014. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council and answered questions. Mayor Crist made the motion to adopt a tax rate no higher than the current rate of $0.650332 per $100 valuation. Council Member Hopewell seconded the motion. Motion passes. 08-13-13 Draft CC Regular Meeting Minutes.doc 2 08-13-13 AYE 6 NAY 0 ABSTAIN 0 9. Consider/Discuss/Action approving a Resolution setting the date and time for two Public Hearings on the proposed FY 2013-2014 City of Anna Tax Rate. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council. Council Member Hopewell made the motion to approve. Council Member Barnes seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 10. Consider/Discuss/Action approving an Ordinance authorizing a budget amendment for the expenditure of Police Seizure Funds (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council and answered questions. Council Member Hopewell made the motion to approve. Council Member Dowd seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 11. Consider/Discuss/Action regarding a Resolution approving an Agreement with Collin County for the Provision of Firefighting and Fire Protection Services. (Chief Gothard) Chief Gothard presented the item to council and answered questions. Council Member Hopewell made the motion to approve. Council Member Lovato seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 12. Consider/Discuss/Action regarding a Resolution approving a Subdivision Improvement Agreement for Oak Hollow, Phase 6. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development presented the item to council and answered questions. Council Member Bryan made the motion to approve. Council Member Barnes seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 13. Consider/Discuss/Action approving a Final Plat for Oak Hollow Phase 6. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development presented the item to council and answered questions. Council Member Bryan made the motion to approve. Mayor Crist seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 08-13-13 Draft CC Regular Meeting Minutes.doc 3 08-13-13 14. Consider/Discuss/Action regarding a Resolution approving an annual sponsorship agreement between the CDC and the Greater Anna Chamber of Commerce (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Barnes made the motion to approve. Council Member Bryan seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 15. Consider/Discuss/Action regarding a Resolution approving an annual sponsorship agreement between the EDC and the Greater Anna Chamber of Commerce (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Hopewell made the motion to approve. Council Member Barnes seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 16. Consider/Discuss/Action regarding an appointment to serve a two-year term on the Greater Texoma Utility Authority Board of Directors. (City Council) Council Member Dowd said a few words about his time on the GTUA Board of Directors. Council Member Dowd nominated David Stump. Council Member Bryan seconded the nomination. Nomination passes. AYE 6 1 NAY 0 ABSTAIN 0 Council Members did not enter closed session at this time. 17. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); lease of office space; acquisition of utility easement. c. discuss or deliberate personnel matters: City Secretary Annual Review. (Tex. Gov't Code §551.074). 08-13-13 Draft CC Regular Meeting Minutes.doe 4 08-13-13 The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 18. Consider/Discuss/Action on any items listed on posted agenda for August 13, 2013 Workshop Session or any closed session occurring during this Regular Meeting, as necessary. Council Member Hopewell made the motion to take no action. Council Member Bryan seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 19. Adjourn. Council Member Dowd made the motion to adjourn at 8:01 pm. Council Member Hopewell seconded the motion. Motion passes. AYE 6 NAY 0 ABSTAIN 0 ATTEST: N tha Wilkison, City Secretary APPR ED Mike Crist, Mayor 08-13-13 Draft CC Regular Meeting Minutes.doe 5 08-13-13