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Home My WebLink AboutCCmin2012-06-26MINUTES OF CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP June 26, 2012 6:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., June 26, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order. Mayor Mike Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members James Cook, Kevin Anderson, Nathan Bryan and Becky Glover were present. Council Member John Hopewell and John Geren were absent. 3. Presentation and discussion regarding a Utility Rate Study. (Clayton Fulton) Clayton Fulton, Director of Finance introduced Bob McLain from McLain Decision Support Systems. Mr. McLain presented his findings of the Utility Rate Study and answered council's questions. 4. Discussion regarding proposed regulations for windmills. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development presented his findings to council. Staff and Council discussed what they would like to see in an ordinance regulating windmills. 5. Briefing regarding Park Improvements. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager briefed Council on park improvements and answered questions. Council Member Bryan made the motion to enter into Closed Session at 7:21 pm. Council Member Glover seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 06-26-12 CC Minutes 1 06-26-12 6. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of park property. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Glover made the motion to return to open session at 7:33 pm. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 7. Adjourn. Council Member Anderson made the motion to adjourn at 7:33 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 ATTEST: N ha Wilkison, City Secretary i Mike Crist, Mayor 06-26-12 CC Minutes 2 06-26-12 CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING June 26, 2012 7:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., June 26, 2012, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. Mayor Crist called the meeting to order at 7:36 pm. 2. Invocation and Pledge of Allegiance. Mayor Crist gave the invocation. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, otter than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules, an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Corey Kenny was seeking answers to questions he had on the windmills. Staff mentioned GACC Fourth of July Fireworks show. 06-26-12 CC Minutes 3 06-26-12 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for June 12, 2012 Regular Meeting. b. Review EDC Minutes for April 5, 2012 Regular Meeting. C. Review CDC Minutes for April 5, 2012 Regular Meeting. d. Approve a Resolution approving a Copyright License Agreement with the Payment Group, LLC D/B/A trafficpayment.com to use the City Logo. (Clayton Fulton) e. Approve a Resolution authorizing the City Manager to act on the City's behalf in executing a contract with the payment group LLC D/B/A TrafficPayment.com to provide online and pay -by -phone citation payment services. (Clayton Fulton) f. Approving a Resolution authorizing appointment of Assistant Emergency Coordinator. (City Manager) g. Approving "West Crossing Phase Ii" Preliminary plat. (Maurice Schwanke) h. Approving the "Millenium Addition" plat. (Maurice Schwanke) i. Approve a Resolution regarding a Special Event Permit for a Fireworks Display and an agreement between the City and the Greater Anna Chamber of Commerce. (Maurice Schwanke) j. Approve a Resolution authorizing a Dispatch Agreement. (Chief Jenks) k. Approve a Resolution to authorize submitting an Application to the Collin County Open Space Grant Program (near the Creekside Addition). (Maurice Schwanke) 1. Approve a Resolution to authorize submitting an Application to the Collin County Open Space Grant Program (near Pecan Grove Subdivision). (Maurice Schwanke) Mayor Crist wanted item 5 (h) separated out for further discussion. Council Member Glover made the motion to approve items a —1 except item h. Council Member Cook seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN Maurice Schwanke, Director of Planning and Zoning presented the item to council and introduced Gary Hendricks who addressed the drainage concerns and answered council's questions. Council Member Glover made the motion to approve Item 5 (h). Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 06-26-12 CC Minutes 4 06-26-12 6. Consider/Discuss/Action regarding a Resolution approving a Special Event Permit for "Glowfest" and an agreement between the City and the Greater Anna Chamber of Commerce. (Maurice Schwanke) Maurice Schwanke, Director of Planning and Development presented the item to council and answered questions. Sara Cox of GACC briefed council on events happening during Glowfest and answered questions. Council Member Glover made the motion to approve. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 7. Consider/Discuss/Action regarding approving a Resolution authorizing acquisition of a drainage easement including negotiation with property owner and potential use of eminent domain to condemn easement along FM 455. (City Manager) Philip Sanders, City Manager presented the item to council and answered questions from council members. Council Member Glover's motion "I move that the City of Anna, Texas authorize the use of the power of eminent domain to acquire the easement totaling 0.053 acres as described in Exhibit A, which is attached to the resolution that is the subject of this agenda item 7, with said easement description being incorporated into this motion as if stated verbatim for the public use of constructing, laying, maintaining, repairing and/or replacing drainage system improvements.". Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 8. Consider/Discuss/Action regarding an Ordinance approving an Internet Website and Social Media Policy. (Jessica Perkins) Jessica Perkins, Assistant to the City Manager presented the item to council and answered questions. Council Member Cook made the motion to approve. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN Council Member Bryan made the motion to enter closed session at 8:07 pm. Council Member Cook seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 06-26-12 CC Minutes 5 06-26-12 9. CLOSED SESSION (EXCEPTIONS ): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); acquisition of park property. b. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). Anticipated litigation with Amazing Solar Solutions. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Anderson made the motion to return to open session at 9:02 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 10. Consider/Discuss/Action on any items listed on posted agenda for June 26, 2012 City of Anna Workshop Session or any closed session occurring during this Regular Meeting, as necessary. Council Member Glover made the motion to take no action. Council Member Anderson seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 11. Adjourn. Council Member made the motion to adjourn at 9:03 pm. Council Member Glover seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 ATTEST: / �/Z �� N ha Wilkison, City Secretary ® Mike Crist, Mayor 06-26-12 CC Minutes 4° 06-26-12