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HomeMy WebLinkAboutCCmin2014-03-11MINUTES OF CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP March 11, 2014 6:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Workshop Session at 6:30 p.m., March 11, 2014, at the Anna City Hall Administration Building, located at 111 N. Powell Parkway (Hwy 5), regarding the following items: 1. Call to Order. Mayor Mike Crist called the meeting to order at 6:30 pm. 2. Roll Call and Establishment of Quorum. Mayor Mike Crist and Council Members John Hopewell, Chad Barnes, Natha Bryan and Dick Dowd were present. Council Members James T. Cook and Lauren Lovato were absent. 3. Briefing/Discussion regarding space needs assessment for City facilities. (Clayton Fulton) Clayton Fulton, Director of Finance presented the item to council. Mr. Fulton introduced Melissa Vokey from BV Architects who gave a presentation regarding the potential size and costs of city facilities. Council Member Barnes made the motion to enter closed session at 7:05 pm. Council Member Dowd seconded the motion. Motion passes. 4. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code 4551.071); b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); c. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial 03-11-14 CC Workshop Meeting Minutes.doc 1 03-11-14 information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code 4551.087 ); proposed retail development, Villages of Hurricane Creek. The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Hopewell made the motion to return to open session 7:29 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 5. Consider/Discuss/Action on any items listed on posted agenda for March 11, 2014 City of Anna City Council Regular Meeting or any Closed Session occurring during this Workshop, as necessary. Council Member Hopewell made the motion to take no action. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 6. Adjourn. Council Member Hopewell made the motion to adjourn at 7:30 pm. Council Member Bryan seconded the motion. Motion passes. AYE 5 ATTEST: NAY 0 ABSTAIN 0 N ha Wilkison, City Secretary ``��t»sttrrtuNf��/, F r g-rA _ 03-11-14 CC Workshop Meeting Minutes.doc 2 03-11-14 MINUTES OF CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING March 11, 2014 7:30 p.m. — Anna City Hall Administration Building The City Council of the City of Anna met in Regular Session at 7:30 p.m., March 11, 2014, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. Welcome to the City Council Meeting. Please sign the Sign -In -Sheet as a record of attendance. If you wish to speak on an open -session agenda item please fill out the Opinion/Speaker Registration Form and turn it in to the City Secretary before the meeting starts. 1. Call to Order. Mayor Mike Crist called the meeting to order at 7:30 pm. 2. Invocation and Pledge of Allegiance. Mayor Mike Crist gave the invocation. 3. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Kelly Patterson -Herndon is concerned about the construction standards of homes being built close to them. Tom Miller concerned about railroad ties and debris along the rail road lines and the potential for fire. Mr. Miller also had concerns about the building standards of homes being built close to him. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality, and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. Mayor Crist mentioned St. Patrick's Day coming up. 03-11-14 CC Regular Meeting Minutes.doc 1 03-11-14 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve City Council Minutes for February 25, 2014 Regular Meeting b. Approve a Resolution approving the final plat of the Oak Hollow Phase 6A Addition. (Maurice Schwanke) c. Approve a Resolution approving the preliminary plat of the Camden Parc Addition. (Maurice Schwanke) d. Approve a Resolution approving the Constiens development plat. (Maurice Schwanke) e. Approve a Resolution approving the Adams development plat. (Maurice Schwanke) L Approve a Resolution repealing Resolution No. 2014-02-05 regarding a public hearing on roadway impact fees. (Maurice Schwanke) g. Approve a Resolution approving the 2014 Facilities Use Agreement with AYSA. (City Manager) h. Receive presentation of the Quarterly Investment Report. (Clayton Fulton) i. Approve a Resolution reviewing the City's Investment Policy. (Clayton Fulton) Council Member Hopewell made the motion to approve the consent items. Mayor Crist seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 6. Consider/Discuss/Action regarding an Ordinance repealing all other previous ordinances and/or resolutions that adopted or approved a personnel policy manual and/or personnel regulations. (City Manager) City Manager, Philip Sanders presented the item to council and answered questions. Council Member Hopewell made the motion to approve. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 7. Consider/Discuss/Action regarding a Resolution approving the City of Anna Personnel Policy Manual. (City Manager) City Manager, Philip Sanders presented the item to council and answered questions. Council Member Hopewell made the motion to approve. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 03-11-14 CC Regular Meeting Minutes.doc 2 03-11-14 8. Consider/Discuss/Action regarding a Resolution approving an engineering services contract for the Hackberry Elevated Storage and Water Main Project. (Rob Woods) Robert Woods, Director of Public Works presented the item to council and answered questions. Council Member Bryan made the motion to approve. Mayor Crist seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 9. Approve a Resolution making an appointment to the TAPS Public Transit Technical Advisory Committee. (City Manager) City Manager, Philip Sanders presented the item to council and answered questions. Mayor Crist nominated Council Member Hopewell. Council Member Bryan seconded the motion. Motion passes. Council Member recused himself from the voting. AYE 4 NAY 0 ABSTAIN 0 Council Member Bryan made the motion to enter closed session at 7:51 pm. Council Member Dowd seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 10. CLOSED SESSION (EXCEPTIONS): Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code 4551.071); b. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); c. discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code 55§ .1.087); proposed retail development; Villages of Hurricane Creek. 03-11-14 CC Regular Meeting Minutes.doe 3 03-11-14 The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. Council Member Bryan made the motion to return to open session at 8:38 pm. Council Member Dowd seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 11. Consider/Discuss/Action on any items listed on posted agenda for March 11, 2014 Workshop Session or any closed session occurring during this Regular Meeting, as necessary. Council Member Hopewell made the motion to take no action. Council Member Bryan seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 12. Adjourn. Council Member Bryan made the motion to adjourn at 8:39 pm. Council Member Dowd seconded the motion. Motion passes. AYE 5 NAY 0 ABSTAIN 0 ATTEST: N tha Wilkison, City Secretary APPROVED: Mike Crist, Mayor 03-11-14 CC Regular Meeting Minutes.doe 4 03-11-14