HomeMy WebLinkAboutRes 2016-08-218 Sherley above ground tank rehabCITY OF ANNA, TEXAS RESOLUTION NO. ¢1 Cj'/o -O~ -~18 A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS AND CARTER, LLP FOR THE SHERLEY ABOVE GROUND STORAGE RESERVOIR REHABILITATION PROJECT. WHEREAS; The City has negotiated an engineering service task order with Birkhoff, Hendricks, and Carter, LLP for the design, bidding, and contract administration of the Sherley Above Ground Storage Reservoir Rehabilitation (AGSR) Project; and,
WHEREAS; the AGSR must be rehabilitated to avoid impacts to water quality and the safety
of City personnel; and,
WHEREAS; the amount of the engineering consulting fee covering Basics Services (Part 1-111)
for the project is for the lump sum amount of $16,500.00 and the additional services (Part IV)
for the project is for the amount of $250.00, for a total not to exceed amount of $16,750.00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ANNA, TEXAS, THAT:
Section 1. Recitals Incorporated.
The recitals above are incorporated herein as if set forth in full for all purposes.
Section 2. Approval and Authorization of Engineering Service Task Order.
The City Council hereby approves the Engineering Service Task Order with Birkhoff,
Hendricks and Carter, LLP for the Sherley Above Ground Storage Reservoir Rehabilitation
Project attached hereto as Exhibit 1, and authorizes, ratifies and approves the City
Manager's execution of same . The City Manager is hereby authorized to execute all
documents and to take all other actions necessary to finalize, act under, and enforce the
service task order agreement.
PASSED AND APPROVED by the City Council of the City of Anna, Texas, on this gth day of
August 2016.
C:.a7'e City Secretary Ca nee Smith
BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenvi lle Ave ., Suite 600 JOHN W BIRKHOFF, P.E . GARY C . HENDRICKS, P .E . JOE R CARTER, P.E. MA TT HICKEY, PE ANDREW MATA, JR., PE. JOSEPH T. GIW EWSKI, Ill, P.E. DERE K B CHANEY, PE. CRAIG M . KERKHOFF, P.E .
Mr. Joseph Johnson
Director of Public Works
City of Anna
3223 North Powell Parkway
Anna, Texas 75409
Dallas, Texas 75 243
Re: General Engineering Services -Task Authorization
Fax (214) 461-8390 June 8, 2016 Phone (2 14) 361 -7900
Rehabilitation & Recoating Sherley Site-100, 000 Gallon Ground Storage Reservoir
Dear Mr. Johnson:
In accordance with your request and our existing general engineering services agreement, we are pleased to
submit this General Services Task Authorization letter for services related to the preparation of specifications,
bidding documents and contract administration for the Rehabilitation & Recoating of the South Well -
100,000 Gallon Ground Storage Reservoir at the Sherley Tank Site. A project location map is attached to
this task authorization letter as Exhibit A.
GENERAL PROJECT DESCRIPTION
This task aut horizatio n is based on the following project parameters:
• Base Project
1. Both the interior and exterior coating system are to be completely removed
2. Replacing the interior access ladder and safety climb device
3. Installing safety climb device on t he exterior ladder
4. Remedial Welding for miscellaneous repairs
5. Replacing the shell wall manway
6. Replacing the roof vent
7. Replacing the roof access hatch
8. Installing 6-inch internal fill pipe
9 . Construction Contractor providing quality control and testing services
• Additive Alternate
10. Install yard piping w/ internal fill pipe from Well #1 to 300,000 GSR. Including taps for disinfection
11. Install yard piping w/ internal fill pipe from Well #5 to 300,000 GSR Including taps for disinfection
12. Install 12-inch equal izer pipe, above ground, with 12-inch gate valve and standon pipe support
Mr. Johnson General Services Task Authorization Sherley Site 100,000 gallon Ground Storage Tank Rehab ilitation June 8, 2016 Page 2of5 Based on our understanding of the project requirements, our opinion of probable construction cost for the base project is in the range of$90,000, with the additive alternate in the range of$30,000. Our itemized opinion of cost is enclosed for your review. SCOPE of SERVICES Part I: Preparation of Construction Plans, Specification and Bidding Documents Preparing specifications and bid documents for repainting of the interior and exterior of the I 00,000 gallon Ground Storage Reservoir. The design phase services include:
A. Construction Plan Sheets prepared at a scale of not less than l "= 40'
B. Standard Details and Special Details, including
1) Replacement of:
(a) Interior Ladder w/ safety climb
(b) Man way Hatchers
(c) RoofVent
( d) Roof Access Hatch
(2) Installation of:
(a) Safety climb device on existing exterior ladder
(b) 6-inch inlet piping from existing yard piping
( c) Pressure gauge tap on fill pipe on exterior of tank
C. Layout of new paint scheme
D. Cover Sheet, Location Map and Sheet Index
E. Submittals to State Regulatory Agencies, as required
F. Design review meetings
G. Opinion of Probable Construction Estimate
H. Preparation of Specifications and Contract Documents with the inclusion of the Sherley Site
100,000 Ground Storage Reservoir Shop Drawings (if available from the City of Anna).
I. Printing of preliminary plans and specifications for review by the City.
Part II: Bidding Phase
A. Assist the City staff in advertising for bids. This will include e-mailing "Notice to Contractors" to
contractors experienced in this type of construction. City will have Notice published in local
newspaper.
B. Sell bidding documents to potential bidders and their suppliers and other parties.
C. Provide bidding documents to City of Anna, Dodge Reports and two other parties requested by the
City.
D. Assist during opening of bids and provide bidding tally sheets.
E. Provide bid tabulation to City and contractors who submitted bids.
F. Obtain the following infonnation from the lowest bidder:
(1) Past work history,
(2) Physical resources to produce the project.
(3) Formulate opinion from information received and provide the City a summary of the opinion
for their use in selection and award of the construction contract.
G . After award of contract, furnish ten sets of prints of the final plans, specifications and contract
documents to the City for construction use by the City and Contractor.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 -$100 Million
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Mr. Johnson General Services Task Authorization Sherley Site 100,000 gallon Ground Storage Tank Rehabilitation June 8, 2016 Page 3of5 Part III: Construction Phase A. Conduct pre-construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, and City representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal info rmation, which the Contractor submits. This review is for the benefit of the Owner and covers only general confotmance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any responsibilities, safety measures or the necessity to construct a complete and workable facility in
accordance with the Contract Documents.
D. Provide written responses to requests for information or clarification to City or Contractor.
E. Prepare and process routine change orders for this project as they pertain to the original scope of
work.
F. Prepare monthly pay request from information obtained in the field.
G. Accompany the City during their final inspection of the project.
H. Recommend final acceptance of work based on information from the on-site representative.
I. Prepare Record Drawings. Utilizing on-site representative and Contractor construction record
information, consultant will prepare one set of22"x 34"reproducible record drawings on mylar and
on e set of electronic image files in Adobe Acrobat file format.
Part IV: Additional Services
A. Printing of final plans and specifications for distribution to prospective bidders and the successful
contractor
Part V: Exclusions
The intent of this scope of services is to include only the services specifically listed herein and none
others. Services specifically excluded from this scope of services include, but are not necessarily
limited to the following:
A. Providing on site project representative
B. Environmental impact statements and assessments
C. Fees for permits or advertising
D. Certification that work is in accordance with plans and specifications
E. Environmental cleanup
F. Quality control and testing services during construction.
G. On-site safety precautions, programs and responsibility
H. Consulting services by others not included in proposal
I. Fiduciary responsibility to the Client
J. Revisions and/or change orders as a result of revisions after completion of original design (unless
to correct error on plans)
Texas America11 Public Works Associatio11 2010 Awardee
Environmental Project of the Year $10 -$100 Million
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Mr. Johnson General Services Task Authorization Sherley Site 100,000 gallon Ground Storage Tank Rehabilitation June 8, 2016 Page 4 of 5 COMPLETION SCHEDULE Notice to Proceed From City........................................... ???? Submit Preliminary Plans to City for Review ............... 3 -weeks after notice to proceed Complete Final Plans ............. .. . . ... ........... .... .. .. .... ... .. . ... . 6 -weeks after notice to proceed Advertise Project . ......... ... ....... ............ ......... .... ........... ... 8-weeks after notice to proceed Receive Bids .. ................... ... ....... .... ................. ....... ....... 10-weeks after notice to proceed
Award Construction Contract: ......................................... 13-weeks after notice to proceed
Notice to Proceed with Construction:.............................. 14 weeks after notice to proceed
Construction Phase ...... .. . . .. .. .. .. .. ................. .......... ......... 2 months after notice to proceed with construction
FEE NOT TO EXCEED AM OUNT
Based on the General Project Description and our expected Scope of Engineering Services, we suggest the
City establish not to exceed fees for our services on this task as follows:
Basic Services:
Part I Design Phase: ........................................................................................ $12,000
Part II -Bidding Phase: ....................................................................................... $1,500
Part III-Construction Phase ............................................................................ $3,000
Total Amount, Basic Services (Parts I -III): .............. $16,500
Additional Services;
A. Printing of Final Plans and Specifications ............................................... $250
Total Amount, Additional Services (Part IV): .................. $250
Total Amount Not To Exceed: $16,750
If this General Engineering Services Agreement Task Authorization meets with your approval, please sign and
return one set to our office along with your directive to proceed. We look forward to working with you on this
important project for the City of Anna and are available to discuss this task further at your convenience.
Sincerely yours,
/:ru~~
APPROVED FOR THE CITY OF ANNA, TEXAS
Mr. Philip San ders, City Mana ger Date
cc: Mr. Phi lip Sanders.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 -$100 Million
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BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS Client: City of Anna Project: 100,000 gallan GSR Rehabilitation 5th and Sherley Project No. Date: By: ENGINEER'S OPINION OF CONSTRUCTION COST !Item No .! Description I Quantitx I Unit I Price For Abrasive Blasting and Cleaning the Interior Tank and Interior
Appurtences of the Tank, and Fully Containing all Blast Material and
1 Existin~ Paint Removal I L.S. $ 12,000.00
2 For Painting the Interior and Interior Apprutences of the Tank 1 L.S. $ 9,000 .00
t<or Aoras1ve u1astmg ana c1eamng or tne complete cxtenor or tne
Tank, and Fully Containing all Blast Material and Existing Paint
3 Removal 1 L.S. $ 12,000.00
For Painting the Exterior of the Tank (Single Color to be selected by
4 the Owner) 1 L.S. $ 14,000.00
For Proper Disposal oflnterior and Exterior Paint Removed, together
5 with Abrasive Blasting Media used during Blasting Operation. 1 L.S. $ 1,000.00
6 Remove and Replace Roof Vent 1 L.S. $ 2,500.00
Enlarge Roof Access Hatch and Cover to a minimum 30-inch
7 Diameter Opening. Install Hand Railing 1 L.S. $ 5,000.00
8 Perform Remedial We lding, when requested by the O'vner 15 Hr $ 125.00
9 Remove and Replace Manwav to meet TCEQ standards 1 Ea. $ 4,000.00
Remove and Replace Interior Ladder including New Safety Climb
10 Devices and Structural Modifications 1 L.S. $ 5,000.00
11 Install Safetv Climb System on Exterior Ladder 1 L.S. $ 2,500.00
12 Install 6-inch Inlet Pipe w/ Appurtences l Ea. $ 7,500.00
13 Install Tap for Pressure Gau _ge l Ea. $ 500.00
14 Lead test on existing paint I Ea. $ 1,000.00
Subtotal:
Contingencies and Miscellaneous Items 15%
Construction Total:
Engineering:, Bidding: and Construction Administration
Quality Control and Material Testing 2.5%
Project Total:
USE:
Cont Dev ------8-Jun-16 CMK I Amount I
$ 12,000.00
$ 9,000.00
$ 12,000.00
$ 14,000.00
$ 1,000.00
$ 2,500.00
$ 5,000 .00
$ 1,875.00
$ 4,000.00
$ 5,000.00
$ 2 ,500.00
$ 7,500.00
$ 500.00
$ 1,000 .0 0
$ 77,875.00
$ 11,681.25
$ 89,556.25
$ 16,750.00
$ 2,238 .91
$ 108,545.16
$ 109,000.00