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HomeMy WebLinkAboutRes 2017-05-323 GACC 4th of JulyCITY OF ANNA, TEXAS RESOLUTION NO. =i 1`i r ',_Y RESOLUTION APPROVING A SPECIAL EVENT PERMIT AND AN AGREEMENT BETWEEN THE CITY OF ANNA AND THE GREATER ANNA CHAMBER OF COMMERCE FOR THE 2017 4fh of JULY FIREWORK DISPLAY WHEREAS, the Greater Anna Chamber of Commerce (the "GACC") has submitted a Special Event Permit application to conduct a 4 TH of July Fireworks Display on Tuesday, July 4th; and WHEREAS, according to Anna City Code of Ordinances, Part II, Article 47, the City shall enter into a Special Event Agreement (the "Agreement) incorporating the terms and conditions of a Special Event Permit; and WHEREAS, the City of Anna Parks Advisory Board has reviewed the application and is recommending that the City Council of the City of Anna, Texas (the "City Council') approve the Special Event Permit; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council hereby approves the Special Event Permit application for the 2017 4th of July Fireworks Display and the Special Event Agreement attached hereto as Exhibit 1, incorporated herein for all purposes, and authorizes the City Manager to execute same on its behalf. The City Manager is further authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce the Agreement. PASSED by the City Council of the City of Anna, Texas, on this 30th, day of May, 2017. ATTEST: APPROVED: OFq r/ s City Secretary Carrie L Smith f yTr Mike Cris Resolution s`r� L��3 '>� J �thlrllil1,1011011 Page lof9 GACC Firework Special Event Agreement G��i:7 t� iW,I � This Agreement (the "Agreement") is made by and between the City of Anna, Texas ("City"), and the Greater Anna Chamber of Commerce ("GACC") and is entered into on this 23rd day of May, 2017. Section 1. Summary A Fireworks Display to be held inside the City's corporate limits at the Anna High School Football Field on July 4th, 2017, in accordance with the provisions of this Agreement. Section 2. Definitions Meanings. For purposes of this Agreement, the following meanings shall apply: City shall mean the City of Anna, Texas. GACC shall mean the Greater Anna Chamber of Commerce, Incorporated. Fireworks Display shall mean a pyrotechnics display—properly and timely permitted by the Fire Marshal under The Anna City Code Part Il, Article 21, Section 4.04 (or other applicable provisions)—to be held inside the City's corporate limits on July 4, 2017 for the purpose of public entertainment and for the purposes stated in the resolution adopted by the City approving of this Agreement. Section 3. General Requirements The Fireworks Display must be held within the City's corporate limits at a location approved by the Fire Marshal. The Fireworks Display must be open to the public without any charge. In written advertisements publicizing the Fireworks Display, the GACC will include the following language: "This Fireworks Display is specially permitted under the Anna City Code Part il, Article 21, Section 4.04. Possession of or use of fireworks within City limits and within 5,000 feet of City limits without a written permit granted by the Fire Marshal is a violation of law carrying fines for violations of up to $2,000." Section 4. Licenses and Permits The GACC shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required for the Fireworks Display and to fulfill this Agreement. The GACC must comply with all federal and state laws, and local ordinances while organizing and participating in the Fireworks Display. Resolution -�t}%ri ( f"� 11r,) 3 Page 2 of 9 GACC Firework Special Event Agreement Section 5. Independent Contractor Status/ Liability/ Indemnity It is expressly understood and agreed that the City has no right of control, supervision, or direction over any work performed by the GACC relating in any way to the GACC's undertaking, promoting, operating, and performance of any other activity related to the Fireworks Display including but not limited to its employees or its subcontractors, nor does the City have any control, supervision or direction of the means, methods, sequences, procedures, and techniques utilized to conduct the Fireworks Display. There shall be no joint control over the Fireworks Display. The GACC agrees to fully defend, indemnify and hold harmless the City from any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of, associated or in connection with the Fireworks Display. The indemnification includes, but is not limited to, attorney fees incurred by the City in defending itself or in enforcing this Agreement. By entering into this Agreement, GACC waives all rights and remedies in law or in equity except to seek enforcement of specific performance of the obligations under this Agreement. This provision is not intended to and does not waive any of the City's governmental immunities, including immunity from suit and liability. It is expressly understood and agreed that any participation in the presentation of or conducting of the Fireworks Display by any City Official or City employee is not authorized by the City and shall not be authorized by the City, unless such authorization is by written agreement, duly adopted by the City. THE GACC's DUTIES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY EXPRESSLY APPLY EVEN IF A CLAIM, PROCEEDING, CAUSE OF ACTION, JUDGMENT, PENALTY, OR ANY OTHER COST OR EXPENSE ARISING OR GROWING OUT OF, OR ASSOCIATED IN ANY WAY WITH THE FIREWORKS DISPLAY IS CAUSED OR ALLEGED TO BE CAUSED IN WHOLE OR IN PART BY THE NEGLIGENCE OF ANY CITY OFFICIAL OR EMPLOYEE. THE OBLIGATIONS UNDER THIS SECTION 5 OF THIS AGREEMENT SHALL SURVIVE ANY TERMINATION OF THIS AGREEMENT. Section 6. Insurance GACC shall procure and maintain for the duration of the contract insurance to cover claims for injuries to persons or damages to property, which may arise from or in conjunction with the presentation of or conducting of the Fireworks Display or in any way related to the GACC's undertakings performed in connection with the Fireworks Display, including but not limited to coverage for GACC, its agents, representatives, employees, subcontractors, volunteers, and other participants. The form, coverage and limits of such insurance, together with the underwriter thereof in each case, must be acceptable to the City and the Fire Marshal but regardless of such acceptance it shall be the responsibility of the GACC to maintain adequate insurance coverage at all times, and to require that each contractor, vendor, or other participant in the Fireworks Display does likewise. Failure of the GACC to maintain adequate coverage shall not relieve the GACC of any contractual responsibility or obligation. Each policy shall name the City as an additional insured and provide that there will be no alteration or Resolution iyi 1 r -,'7w'`; Page 3of9 GACC Firework Special Event Agreement modification which reduces coverage in any way prior to 30 days written notice being given to the City. A copy of each policy, or at the City's discretion, a certificate of insurance, shall be filed by GACC with the City Secretary. Proof of adequate coverage must be provided to the City as soon as practicable after this Agreement becomes effective, and GACC is encouraged to discuss the limits and types of coverage that will be acceptable to the City and Fire Marshal before submitting such proof to the City to reduce the potential that the City or Fire Marshal rejects same as insufficient. Section 7. Amendment This Agreement may not be amended except pursuant to a written instrument signed by both parties. Section 8. Notice Notice as required by this Agreement shall be in writing delivered to the parties via U.S. certified mail, return receipt requested, at the addresses listed below: City of Anna Philip Sanders, City Manager City of Anna 111 N. Powell Parkway Anna, Texas 75409 GACC Kevin Hall, Executive Director 218 W Fourth Street Anna, Texas 75409 Each party shall notify the other in writing within 10 days of any change in the information listed in this section. Resolution >h ii'7 - l c ; ' GACC Firework Special Event Agreement Page 4 of 9 Section 9. No Waiver of Immunity; No Third -Party Beneficiaries Nothing in this Agreement waives any governmental immunity available to the City under Texas law. The provisions of this Agreement are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Section 10. Entire Agreement This Agreement represents the entire and integrated Agreement between the City and GACC and supersedes all prior negotiations, representations and/or agreements, either written or oral with respect to the Fireworks Display. Section 11. Governing Law and Venue This Agreement shall be governed by the laws of the State of Texas as to interpretation and performance. Any and all legal action necessary to enforce this Agreement shall be brought in a court of competent jurisdiction in Collin County, Texas. Section 12. Severability The provisions of this Agreement are severable. In the event that any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be contrary to the law, or contrary to any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. Section 13. Contract Interpretation This Agreement is the result of negotiation between the parties, and shall, in the event of any dispute over the meaning or application of any portion thereof, be interpreted fairly and reasonably, and not to be more strictly construed against one party than another, regardless of which party originally drafted the section in dispute. Section 14. Force Majeure If a party is prevented or delayed from performing any of its obligation hereunder due to a natural or manmade event or condition not caused by such party and beyond such party's reasonable control, then such party's performance of those obligations shall be suspended until such time as the event or condition no longer prevents or delays performance. If any event or condition results in the creation of amounts of refuse in excess of ordinary amounts, then the parties shall discuss, but shall not be bound to conclude, terms and conditions for collection of those excess amounts. rt Page Resolution �C1t 1 �! �J —:'i�%fi Pa 9 GACC Firework Special Event Agreement Section 15. Assignment It is understood and agreed that GACC shall not assign, sublet, or transfer any of the rights and duties under the terms of this Agreement without the prior written approval of the City. Section 16. Effective Date This Agreement shall be effective upon the date first stated herein, and performance of such Agreement shall begin as soon thereafter as practicable, or as specified herein. SIGNATURES: Greater Anna Chamber of Commerce, City of Anna, Texas Incorporated By. Executive Director Resolution . , f # '_�) __ �:,") ?, _ Page 6 of g GACC Firework Special Event Agreement SPECIAL EVENT PERMIT APPLICATION Planning and Development Dept. 3223 N. Powell Pkwy Anna, TX 75409 972-924-2616 Type of Event: ❑Carnival ❑Circus ❑Festival ❑Parade ❑Tent Miller Applicant Name: (nRFATFR Aa vA 6YAA,, 6/- of Address: ' 16 w y T+} 5 'r4F-F r S tr=T'F �' city: &/V/V i State: rX Zip Code:7S N o Phone#: q,j ) y —e5 3y Email: KEvq v P) 41U4 Date: 3 o6, 1 '0 01 `) *Note: Applications must be filed at least 30 days in advance. Date(s) of Activity: i 'A Ef OA Y14Y VT114 Dor) Reservation Time Block: AM Type of Activity (explain purpose of activity): FT A C --v'1-k! Estimated Number of People Attending Activit : V11:, Reservation Location: ANNFF -15 Q FV cT 9« fT4,G iu^ Will Food and/or Beverages be on-site for the activity? M -Yes ❑ No Will Alcohol be served or sold? ❑ Yes o if yes, include request letter) If yes, please indicate who the vendors are (food and drinks): -T j? D Please identify all other activities & structures (bounce house, tents, music, sports, games, eta): 5711-4fI M14/z� FT- /OF vc�lrej' *If City Resources (Personnel, equipment and supplies) are used, the cost of Resources will he covered by the event sponsor. Resolution 'k'i /—C. , t. L-�'' Page 7 of 9 GACC Firework Special Event Agreement undersigned, its officers, employees or agents, arising out of, resulting from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. Applicant agrees that this indemnity agreement is intended to be as broad and inclusive as is permitted by the laws of the state of Texas, and that if any portion is held invalid, then it is agreed that the balance shall; notwithstanding, continue in full legal force and effect. I do solemnly swear (or affirm) that all the answers given and statements made on this application and supporting documents are full, true, and correct to the best of my knowledge and beliefs. I have been given a copy of the Anna City Code ordinance Part II, d Article 47 and have read the provisions contained therein and agree to abide by them. Applicant Name: F Ll�t/ N q LL C A C J rn' 'm Signature: Date: Date Application & Deposit Received $300: Date Application Fee Received ($50): Received By: Received By: Cash or Check # Cash or Check # Receipt #: Receipt #: Required Documents Recd: ❑ Completed Application ❑ Insurance ❑ Food Vendor List ❑ Sound System ❑ Map ❑ Alcohol Request (optional) ❑ Other: ❑ Other: ❑ Approved by: ❑Permit Issued Date: Assign Date of Parks Board Review of Application: put date in blank) and notify Applicant. _ Resolution d( ff f--/—('- 'i ,) ! Page S of 9 GACC Firework Special Event Agreement Submittal Requirements: 1. Completed application with signatures and contact information. Ul d E 2. Submit application fee ($50) and deposit ($300). (Ord. No. 490-2008; Checks payable to the City 3 a ofAnna) i2 3. Map of Event area. 4. List of food and beverage vendors and/or copy of current license from vendor. E 5. Statement of Intent to obtain Insurance and/or Proof of Insurance. ( A copy of the Certificate of Insurance is due a minimum of one week before event start date) 6. Letter of request if alcohol is desired. For Office Use Only: Date Application & Deposit Received $300: Date Application Fee Received ($50): Received By: Received By: Cash or Check # Cash or Check # Receipt #: Receipt #: Required Documents Recd: ❑ Completed Application ❑ Insurance ❑ Food Vendor List ❑ Sound System ❑ Map ❑ Alcohol Request (optional) ❑ Other: ❑ Other: ❑ Approved by: ❑Permit Issued Date: Assign Date of Parks Board Review of Application: put date in blank) and notify Applicant. _ Resolution d( ff f--/—('- 'i ,) ! Page S of 9 GACC Firework Special Event Agreement 07.04.17 Anna Siteplan r I II E00 RF,S PYROTECHNICS m FLAMES- LASERS • FIREWORKS • CONFETTI • FOG 1605 Crescent Circle, 5uile 200, Caeolllon, Toxas 75006 Phane:972-245.79761 Fax: 972-245-79771111uminalionHrewoiks.com Resolution itJs' 1 h Page 9 of 9 GACC Firework Special Event Agreement