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HomeMy WebLinkAboutRes 2017-02-281 Eng Serv Anna Business ParkCITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS BY THE ANNA ECONOMIC DEVELOPMENT CORPORATION FOR ENGINEERING SERVICES FOR THE DESIGN AND INSTALLATION OF A WATER LINE FOR THE ANNA BUSINESS PARK PROPERTY WHEREAS, the Anna Community Development Corporation (the "CDC") and the Anna Economic Development Corporation (the "EDC') jointly purchase a certain tract of real property and desire to procure engineering services for the design and installation of a water line for the property; and WHEREAS, the EDC has determined that the above -referenced services, further described in Exhibit A, will promote community development and expanded business enterprise in the City of Anna; NOW THEREFORE, BE IT RESOLVED BY THE CITY OF ANNA CITY COUNCIL, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Authorization of Project The City of Anna City Council hereby authorizes the expenditure and approves of the authorized representative(s) of the EDC to procure engineering services for the design and installation of a waterline for the Anna Business Park property consistent with the scope of work attached hereto as EXHIBIT A. The City Council further approves of the authorized representative(s) of the EDC to execute any associated documents necessary to procure the engineering services. PASSED AND APPROVED by the City`V�9,9,gp,cil of the City the14 thday of February 2017. \\\\\\\ 0 F ATTEST: �4 `• ".-yAPPRC Carrie L. Smith, City Secretary '%,• "" ,e°. •°° Mayor, of Anna, Texas, on this Mike Crist CITY COUNCIL OF ANNA, TEXAS RESOLUTION NO! _ -- _ PAGE 1 OF 1 ANNA ECONOMIC DEVELOPMENT CORPORATION RESOLUTION NO )O (7 - 0, A RESOLUTION OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR ENGINEERING SERVICES FOR THE DESIGN, ENGINEERING, AND CONSTRUTION OF A WATER LINE FOR THE ANNA BUSINESS PARK PROPERTY WHEREAS, the Anna Economic Development Corporation (the "EDC") wishes to expend funds for engineering services for the design, engineering, and construction of a water line for the Anna Business Park property; and WHEREAS, the EDC intends that said funds be used solely for engineering services for the professionals services needed to complete the design, engineering, and construction of a water line for the Anna Business Park property to the standards of the Anna City Code of Ordinances and any other applicable standards or regulations. NOW THEREFORE, BE IT RESOLVED BY THE ANNA ECONOMIC DEVELOPMENT CORPORATION, THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Approval of Funding The EDC hereby authorizes the Chief Administrative Officer to charge the EDC's Engineering line item in the amount of no more than $ 250,000 for engineering services for the design, engineering, and construction of a water line for the Anna Business Park property further detailed in Exhibit A attached hereto. PASSED NQ APPROVED by the Anna Economic Development Corporation this day of �� t�c�,i' — , 2017. ATTEST: Sherilyn Godfrey, EDC Secretary EDC OF ANNA, TEXAS RESOLUTION NO. ���� �' �� C 1�(� PAGE 1 OF 1 Exhibit A BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS 11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Phone(214)361-7900 www.bhcllp.com JOHN W. BIRKHOFF, P.E. GARY C. HENDRICKS, P.E. JOE R. CARTER, P.E. MATT HICKEY, P.E. ANDREW MATA, JR., P.E. JOSEPH T. GRAJEWSKI, III, P.E. DEREK B. CHANEY, RE CRAIG M. KERKHOFF, P.E. Ms. Jessica Perkins Chief Administrative Officer City of Anna Economic Development Corporation 111 North Powell Parkway Anna, Texas 75409 Re: General Engineering Services — Task Order Business Park Water Line Dear Ms. Perkins: January 26, 2017 In accordance with your request and our existing general engineering services agreement, we are pleased to submit this General Services Task Order letter for services related to the preparation of plans, specifications, bidding documents and contract administration for the: Anna EDC Business Park Water Line Project GENERAL PROJECT DESCRIPTION This project consists of a 12 -inch water line to be constructed generally along the north side of the Collin County Outer Loop across the Anna EDC tract. The water line will connect the existing 24 - inch water line north of the existing City of Anna pump station. A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order. TBPE Firm 526 ACEC Wellness Firm =, Better Decisions - Better Designs TBPLS Firm 100318-00 1:\7015 contdev\ nna edc\2017 - business park water line\anns ode business perk waterline •proressional servioes agreemenLrevised.doex Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 2 of 10 Based on our understanding of the project requirements, our opinion of probable project budget is summarized below: Business Park Water Line Opinion of Probable Construction Cost $210,970.88 Quality Control, Material Testing & Inspection Services others) $5,274.27 Basic Engineering and Additional Services $27,425.00 Total Project Budget $243,670.15 A copy of our itemized opinion of cost is attached as Appendix A for reference only. SCOPE of SERVICES Part I: Design Phase Preparation of construction plans, specifications, bidding phase services and construction administration phase services for the following: A. Construction Plan -Profile Sheets prepared at a scale of not less than V= 20'. B. Standard Details. C. Cover Sheet, Location Map and Sheet Index. D. Submittals to State Regulatory Agencies, as required. E. Preparation of required Texas Department of Transportation permits, as required. F. Coordination with other Franchise Utility companies. G. 2 -Design review meetings. H. Opinion of Probable Construction Estimate. I. Preparation of Specifications and Contract Documents. J. Assist in procuring geotechnical engineering information or reports as the project requirements dictate. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1A7015 contdaAanna aic\2017 • business park water lindanna edc business park waterline professional services agreemern.revised.dom Texas Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 3 of 10 K. Printing of preliminary plans and specifications for review by the City. Part II: Bidding Phase A. Assist the EDC staff in advertising for bids. This will include e -mailing "Notice to Contractors" to contractors experienced in this type of construction. EDC will have Notice published in local newspaper. B. Sell bidding documents to potential bidders and their suppliers and other parties. C. Provide bidding documents to EDC, Dodge Reports, and two other parties requested by the EDC. D. Assist during opening of bids and provide bidding tally sheets. E. Provide bid tabulation to EDC and contractors who submitted bids. F. Obtain the following information from the lowest bidder: 1. Past work history. 2. Physical resources to produce the project. G. Formulate opinion from information received and provide the EDC a summary of the opinion for their use in selection and award of the construction contract. H. After award of contract, furnish ten sets of prints of the final plans, specifications and contract documents to the EDC for construction use by the EDC and Contractor. Part III: Construction Phase A. Attend a pre -construction conference, including preparing an agenda. B. Attend coordination meetings with contractor, quality control personnel, City personnel and EDC representatives to discuss strategy, problem areas, progress, and any required coordination. C. Review shop drawings and other submittal information, which the Contractor submits. This review is for the benefit of the Owner and covers only general conformance with information given by the Contract Documents. The contractor is to review and stamp their approval on submittals prior to submitting to the Engineer. Review by the Engineer does not relieve the Contractor of any Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\7015 contdovkons edcX2017 - business puk water lincVnnn ede business park walerUne -professional services agreetnent.revised.doa Texas Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 4 of 10 responsibilities, safety measures or the necessity to construct a complete and workable facility in accordance with the Contract Documents. D. Provide written responses to requests for information or clarification to EDC or Contractor. E. Prepare and process routine change orders for this project as they pertain to the original scope of work. F. Make periodic site visits during construction as the project requirements dictate. Minimum of one project site visit per month. G. Review monthly pay request from information obtained in the field. H. Accompany the EDC during their final inspection of the project. 1. Recommend final acceptance of work based on information from the City's on-site representative. J. Prepare Record Drawings. Utilizing on-site representative and Contractor construction record information, consultant will prepare one set of 22"x 34" reproducible record drawings on mylar and one set of electronic image files in Adobe Acrobat file format and ACAD.dwg file format. Part IV: Additional Services A. Design, Property and Construction Surveys. B. Preparation of Plat and Field Note Descriptions for expected water line easements required. One (1) easement description is included for the purpose of establishing a budget for this phase of work. C. Printing of final plans and specifications for distribution to prospective bidders and the successful contractor. Teras American Public Works Association 2010 Awardee Environmental Project of the Year 510 - $100 Million N7015 comdev\anna edc\2017 • business park water lin\anna ode business park waterline •professional services agreemem.revised.d= Texas Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 5 of 10 Part V: Exclusions The intent of this scope of services is to include only the services specifically listed herein and none others. Services specifically excluded from this scope of services include, but are not necessarily limited to the following: A. Preliminary plat application, attendance at City Council and/or P&Z meetings for preliminary plat approval process. B. Environmental impact statements and assessments. C. Fees for permits or advertising. D. Certification that work is in accordance with plans and specifications. E. Environmental cleanup. F. Landscape architecture. G. Flood plain reclamation plans. H. Trench safety designs. I. Quality control and testing services during construction. J. Services in connection with condemnation hearings. K. Phasing of Contractor's work. L. On-site safety precautions, programs and responsibility. M. Consulting services by others not included in proposal. N. Revisions and/or change orders as a result of revisions after completion of original design (unless to correct error on plans). O. Traffic engineering report or study. P. Title searches. Q. Fiduciary responsibility to the City or EDC Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA7015 contd"nns cdc\2017 • business park water Iinetanna ode business park waterline •professional services agreement.reviseldoa Teras Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 6 of 10 COMPLETION SCHEDULE Notice to Proceed From EDC ............................................... TBD Submit Preliminary Plans to EDC ...................................... 3 weeks after NTP Submit Easement Exhibits to EDC: ...................................... 4 weeks after NTP Complete Final Plans & Bidding Documents ...................... 6 weeks after NTP Advertise Project for Bids ................................................... At EDC's Direction Construction Phase: .............................................................. 60 days after award of contract Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million IA701 S contdevlanna edc\2017 -business park water linetanna edc business park waterline -professional services agreoment.rovised.docc Texas Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 7 of 10 FEE NOT TO EXCEED AMOUNT Basic Services (Parts I -III) Payment for the Basic Services described under Parts I, II, and III, shall be on a Lump Sum Basis in the following Amounts: Part I: Design Phase $15,525 Part Il: Bidding Phase $2,500 Part III: Construction Phase $3,000 F_ Total Basic Services Lump Sum Fee $21,025 Additional Services (Part IV) For the Additional Services described in Part IV, we propose to be compensated on a salary cost basis times a multiplier of 2.45, with expenses at actual invoice cost times 1.15. The two man survey crew will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be invoiced at the current IRS rate. We suggest you budget approximately $6,400 in the following amounts for our services for this project: A. Design and Boundary Surveys $3,400 B. Preparation of Plat and Field Note $2,500 Descriptions 1 each C. Printing of Plans & Specifications $500 Total Additional Service $6,400 Not to Exceed Amounts TEXAS BOARD OF PROFESSIONAL LAND SURVEYING CONTACT INFORMATION Recipients of professional land surveying services under this agreement may direct complaints regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle, Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253. Texas American Public Works Association 2010 Awardee Environmental Project of the Year $10 - $100 Million 1:\7015 contdev\anna edc\2017 • business park water iin6anns edc business park waterline -professional services agrve nent.revised.docx Texas Firm F526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 8 of 10 If this General Engineering Services Agreement Task Order meets with your approval, please sign and return one set to our office along with your directive to proceed. We look forward to working with you on this important project for the Economic Development Corporation and are available to discuss this task further at your convenience. Sincerely yours, irailgi M. Kerkhoff, P.E., C.F.M. APPROVED FOR THE CITY OF ANNA EDC Date Teras American Public Works Association 2010 A►vardee Envlrornnental Project ofthe Year $/0- $100 Million I: MIS contdcOanna edcU1017 - business park water Iin0anna cdc business park waterline-proressional servicer agrcemem.revised docx Taws lion r526 Ms. Jessica Perkins General Services Task Order: Business Park Water Line January 26, 2017 Page 9 or 10 Exhibit A - Project Location Map (Water Line Only) Teras American Public Works Association 2010 Awardee Environmental Project of the Year SIO - S 100 Million 1:\7013 eontdee\anna Ldc\2017 • business park %cater line%anna sdc business park waterline -professional services agreement revisM docx Texas rion F526 BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS Texas Tirnr r526 Clicnt: City of Anna EDC Project: Kirby Smith - 'Vater Line Project No. Date: 31 -Jan -17 By: CMK ENGINEER'S OPINION OF CONSTRUCTION COST Item No. I Description lQuonfityl Unit I Price I Amount 1 Furnish & Install 8 -Inch Water Line by Open Cut 0 LF $ 40.00 $ - 2 Furnish & Install 12 -Inch Water Line by Open Cut 2,500 LF $ 50.00 $ 125,000.00 3 Furnish & Install Fire Hydrant, 6 -Inch R.S. Gate Valve, Tee and Water Line 2 Ea $ 4,500.00 $ 9,000.00 4 Furnish & Install 8 -Inch R. S. Gate Valve 0 Ea $ 3,500.00 $ - 5 Furnish & Install 12 -Inch R. S. Gate Valve 5 Ea $ 5,000.00 $ 25,833.33 6 Furnish & Install 24" x 12" Tapping Sleeve and Valve I Ea $ 8,500,00 $ 8,500.00 7 Furnish, Implement & Maintain Storm Water Pollution Prevention Pian 1 LS $ 1,.500.00 $ 1,500.00 8 Design Trench Safety Plan I LS $ 1,500.00 $ 1,500.00 9 Implement Trench Safety Systems 2,500 LF $ 1.50 $ 3,750.00 10 Furnish Erosion Control Plan 1 Ea $ 1,500.00 $ 1,500.00 11 Furnish, Install, Maintain & Remove Erosion Control Measures 2,500 LF $ 1.00 $ 2,500.00 12 Furnish, Implement & Maintain Traffic Control Plan I LS $ 1,500.00 $ 1,500.00 13 Furnish, Install and Maintain Hydromulch Seeding 1.15 Acers $ 2,500.00 $ 2,869.61 Subtotal: $ 183,452.94 Contingencies and Miscellaneous Items 15% $ 27,517.94 Construction total: $ 210,970,88 Professional Services (Surveying, Engineering, (lidding R Construction Adminis(ration: $ 27,425.00 Quality Control and Materials,resting: 2.50% $ 5,274.27 Estimated Project Total: $ 243,670.15 USE: $ 244,000.00 L•17Ui5 Cantihrb\nna CDC0017 • Bmine. ('ark Warm I-int1EU6mw R Quamiry SlKd.xf.x Page I Of l CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos, 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-153765 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Birkhoff, Hendricks & Carter Dallas, TX United States Date Filed - 01/12/2017 2 Name of govemmentai entity or state agency that is a party to the contract for which tho forms being filed. City of Anna EDC Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Business Park Water Line Professional Engineering Services 4 Name of Interested Parry City, State, Country (place of business) Nature of Interest (check applicable) Controlling Intermediary Birkhoff, John Dallas, TX United States X Hendricks, Gary Dallas, TX United States X Hickey, Malt Dallas, TX United States X Carter, Joe Dallas, TX United States X Mata, Andrew Dallas, TX United Slates X 5 Check only if there is No Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. �i La=Howd^ Of Ex Signature of agent of contracting business entity authorized AFFIX NOTARY STAMP/ SEAL ABOVE C— { K -k j 91-1 Sworn to and subscribed before me, by the said 1 this the I !, day of L 0-40--�i- 20 ! to certify which, witness my hand and seal of office. it ature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms proviclod by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277