HomeMy WebLinkAboutRes 2017-02-281 Eng Serv Anna Business ParkCITY OF ANNA, TEXAS
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA APPROVING AND
AUTHORIZING THE EXPENDITURE OF FUNDS BY THE ANNA ECONOMIC
DEVELOPMENT CORPORATION FOR ENGINEERING SERVICES FOR THE
DESIGN AND INSTALLATION OF A WATER LINE FOR THE ANNA BUSINESS
PARK PROPERTY
WHEREAS, the Anna Community Development Corporation (the "CDC") and the
Anna Economic Development Corporation (the "EDC') jointly purchase a certain tract
of real property and desire to procure engineering services for the design and
installation of a water line for the property; and
WHEREAS, the EDC has determined that the above -referenced services, further
described in Exhibit A, will promote community development and expanded business
enterprise in the City of Anna;
NOW THEREFORE, BE IT RESOLVED BY THE CITY OF ANNA CITY COUNCIL,
THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Authorization of Project
The City of Anna City Council hereby authorizes the expenditure and approves of the
authorized representative(s) of the EDC to procure engineering services for the design
and installation of a waterline for the Anna Business Park property consistent with the
scope of work attached hereto as EXHIBIT A. The City Council further approves of the
authorized representative(s) of the EDC to execute any associated documents
necessary to procure the engineering services.
PASSED AND APPROVED by the City`V�9,9,gp,cil of the City
the14 thday of February 2017. \\\\\\\ 0 F
ATTEST: �4 `• ".-yAPPRC
Carrie L. Smith, City Secretary '%,• "" ,e°. •°° Mayor,
of Anna, Texas, on this
Mike Crist
CITY COUNCIL OF ANNA, TEXAS RESOLUTION NO! _ -- _ PAGE 1 OF 1
ANNA ECONOMIC DEVELOPMENT CORPORATION
RESOLUTION NO )O (7 - 0,
A RESOLUTION OF THE ANNA ECONOMIC DEVELOPMENT CORPORATION
APPROVING AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR
ENGINEERING SERVICES FOR THE DESIGN, ENGINEERING, AND CONSTRUTION
OF A WATER LINE FOR THE ANNA BUSINESS PARK PROPERTY
WHEREAS, the Anna Economic Development Corporation (the "EDC") wishes to
expend funds for engineering services for the design, engineering, and construction of a
water line for the Anna Business Park property; and
WHEREAS, the EDC intends that said funds be used solely for engineering services for
the professionals services needed to complete the design, engineering, and
construction of a water line for the Anna Business Park property to the standards of the
Anna City Code of Ordinances and any other applicable standards or regulations.
NOW THEREFORE, BE IT RESOLVED BY THE ANNA ECONOMIC DEVELOPMENT
CORPORATION, THAT:
Section 1. Recitals Incorporated
The recitals set forth above are incorporated herein for all purposes as if set forth in full.
Section 2. Approval of Funding
The EDC hereby authorizes the Chief Administrative Officer to charge the EDC's
Engineering line item in the amount of no more than $ 250,000 for engineering
services for the design, engineering, and construction of a water line for the Anna
Business Park property further detailed in Exhibit A attached hereto.
PASSED NQ APPROVED by the Anna Economic Development Corporation this
day of �� t�c�,i' — , 2017.
ATTEST:
Sherilyn Godfrey, EDC Secretary
EDC OF ANNA, TEXAS RESOLUTION NO. ���� �' �� C 1�(� PAGE 1 OF 1
Exhibit A
BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
11910 Greenville Ave., Suite 600 Dallas, Texas 75243 Phone(214)361-7900 www.bhcllp.com
JOHN W. BIRKHOFF, P.E.
GARY C. HENDRICKS, P.E.
JOE R. CARTER, P.E.
MATT HICKEY, P.E.
ANDREW MATA, JR., P.E.
JOSEPH T. GRAJEWSKI, III, P.E.
DEREK B. CHANEY, RE
CRAIG M. KERKHOFF, P.E.
Ms. Jessica Perkins
Chief Administrative Officer
City of Anna Economic Development Corporation
111 North Powell Parkway
Anna, Texas 75409
Re: General Engineering Services — Task Order
Business Park Water Line
Dear Ms. Perkins:
January 26, 2017
In accordance with your request and our existing general engineering services agreement, we are
pleased to submit this General Services Task Order letter for services related to the preparation of
plans, specifications, bidding documents and contract administration for the:
Anna EDC Business Park Water Line Project
GENERAL PROJECT DESCRIPTION
This project consists of a 12 -inch water line to be constructed generally along the north side of the
Collin County Outer Loop across the Anna EDC tract. The water line will connect the existing 24 -
inch water line north of the existing City of Anna pump station.
A Project Location Map marked "Exhibit A" is attached hereto and made a part of this Task Order.
TBPE Firm 526 ACEC Wellness Firm =, Better Decisions - Better Designs TBPLS Firm 100318-00
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Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 2 of 10
Based on our understanding of the project requirements, our opinion of probable project budget is
summarized below:
Business Park Water Line
Opinion of Probable
Construction Cost
$210,970.88
Quality Control, Material Testing
& Inspection Services others)
$5,274.27
Basic Engineering and
Additional Services
$27,425.00
Total Project Budget
$243,670.15
A copy of our itemized opinion of cost is attached as Appendix A for reference only.
SCOPE of SERVICES
Part I: Design Phase
Preparation of construction plans, specifications, bidding phase services and construction
administration phase services for the following:
A. Construction Plan -Profile Sheets prepared at a scale of not less than V= 20'.
B. Standard Details.
C. Cover Sheet, Location Map and Sheet Index.
D. Submittals to State Regulatory Agencies, as required.
E. Preparation of required Texas Department of Transportation permits, as required.
F. Coordination with other Franchise Utility companies.
G. 2 -Design review meetings.
H. Opinion of Probable Construction Estimate.
I. Preparation of Specifications and Contract Documents.
J. Assist in procuring geotechnical engineering information or reports as the project
requirements dictate.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
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Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 3 of 10
K. Printing of preliminary plans and specifications for review by the City.
Part II: Bidding Phase
A. Assist the EDC staff in advertising for bids. This will include e -mailing "Notice to
Contractors" to contractors experienced in this type of construction. EDC will have
Notice published in local newspaper.
B. Sell bidding documents to potential bidders and their suppliers and other parties.
C. Provide bidding documents to EDC, Dodge Reports, and two other parties
requested by the EDC.
D. Assist during opening of bids and provide bidding tally sheets.
E. Provide bid tabulation to EDC and contractors who submitted bids.
F. Obtain the following information from the lowest bidder:
1. Past work history.
2. Physical resources to produce the project.
G. Formulate opinion from information received and provide the EDC a summary of
the opinion for their use in selection and award of the construction contract.
H. After award of contract, furnish ten sets of prints of the final plans, specifications
and contract documents to the EDC for construction use by the EDC and
Contractor.
Part III: Construction Phase
A. Attend a pre -construction conference, including preparing an agenda.
B. Attend coordination meetings with contractor, quality control personnel, City
personnel and EDC representatives to discuss strategy, problem areas, progress,
and any required coordination.
C. Review shop drawings and other submittal information, which the Contractor
submits. This review is for the benefit of the Owner and covers only general
conformance with information given by the Contract Documents. The contractor is
to review and stamp their approval on submittals prior to submitting to the
Engineer. Review by the Engineer does not relieve the Contractor of any
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
1:\7015 contdovkons edcX2017 - business puk water lincVnnn ede business park walerUne -professional services agreetnent.revised.doa Texas Firm F526
Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 4 of 10
responsibilities, safety measures or the necessity to construct a complete and
workable facility in accordance with the Contract Documents.
D. Provide written responses to requests for information or clarification to EDC or
Contractor.
E. Prepare and process routine change orders for this project as they pertain to the
original scope of work.
F. Make periodic site visits during construction as the project requirements dictate.
Minimum of one project site visit per month.
G. Review monthly pay request from information obtained in the field.
H. Accompany the EDC during their final inspection of the project.
1. Recommend final acceptance of work based on information from the City's on-site
representative.
J. Prepare Record Drawings. Utilizing on-site representative and Contractor
construction record information, consultant will prepare one set of 22"x 34"
reproducible record drawings on mylar and one set of electronic image files in
Adobe Acrobat file format and ACAD.dwg file format.
Part IV: Additional Services
A. Design, Property and Construction Surveys.
B. Preparation of Plat and Field Note Descriptions for expected water line easements
required. One (1) easement description is included for the purpose of establishing
a budget for this phase of work.
C. Printing of final plans and specifications for distribution to prospective bidders and
the successful contractor.
Teras American Public Works Association 2010 Awardee
Environmental Project of the Year 510 - $100 Million
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Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 5 of 10
Part V: Exclusions
The intent of this scope of services is to include only the services specifically listed
herein and none others. Services specifically excluded from this scope of services
include, but are not necessarily limited to the following:
A. Preliminary plat application, attendance at City Council and/or P&Z meetings for
preliminary plat approval process.
B. Environmental impact statements and assessments.
C. Fees for permits or advertising.
D. Certification that work is in accordance with plans and specifications.
E. Environmental cleanup.
F. Landscape architecture.
G. Flood plain reclamation plans.
H. Trench safety designs.
I. Quality control and testing services during construction.
J. Services in connection with condemnation hearings.
K. Phasing of Contractor's work.
L. On-site safety precautions, programs and responsibility.
M. Consulting services by others not included in proposal.
N. Revisions and/or change orders as a result of revisions after completion of original
design (unless to correct error on plans).
O. Traffic engineering report or study.
P. Title searches.
Q. Fiduciary responsibility to the City or EDC
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
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Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 6 of 10
COMPLETION SCHEDULE
Notice to Proceed From EDC ............................................... TBD
Submit Preliminary Plans to EDC ...................................... 3 weeks after NTP
Submit Easement Exhibits to EDC: ...................................... 4 weeks after NTP
Complete Final Plans & Bidding Documents ...................... 6 weeks after NTP
Advertise Project for Bids ................................................... At EDC's Direction
Construction Phase: .............................................................. 60 days after award of contract
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
IA701 S contdevlanna edc\2017 -business park water linetanna edc business park waterline -professional services agreoment.rovised.docc Texas Firm F526
Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 7 of 10
FEE NOT TO EXCEED AMOUNT
Basic Services (Parts I -III)
Payment for the Basic Services described under Parts I, II, and III, shall be on a Lump Sum Basis in
the following Amounts:
Part I: Design Phase
$15,525
Part Il: Bidding Phase
$2,500
Part III: Construction Phase
$3,000
F_ Total Basic Services
Lump Sum Fee
$21,025
Additional Services (Part IV)
For the Additional Services described in Part IV, we propose to be compensated on a salary cost basis
times a multiplier of 2.45, with expenses at actual invoice cost times 1.15. The two man survey crew
will be billed at a crew rate of $160 per hour. Automobile mileage for special services will be
invoiced at the current IRS rate.
We suggest you budget approximately $6,400 in the following amounts for our services for this
project:
A. Design and Boundary Surveys
$3,400
B. Preparation of Plat and Field Note
$2,500
Descriptions 1 each
C. Printing of Plans & Specifications
$500
Total Additional Service
$6,400
Not to Exceed Amounts
TEXAS BOARD OF PROFESSIONAL LAND SURVEYING CONTACT INFORMATION
Recipients of professional land surveying services under this agreement may direct complaints
regarding such services to the Texas Board of Professional Land Surveying, 12100 Park 35 Circle,
Building A, Suite 156, MC 230, Austin, TX 78753, Phone (512) 239-5263, Fax (512) 239-5253.
Texas American Public Works Association 2010 Awardee
Environmental Project of the Year $10 - $100 Million
1:\7015 contdev\anna edc\2017 • business park water iin6anns edc business park waterline -professional services agrve nent.revised.docx Texas Firm F526
Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 8 of 10
If this General Engineering Services Agreement Task Order meets with your approval, please sign
and return one set to our office along with your directive to proceed. We look forward to working
with you on this important project for the Economic Development Corporation and are available to
discuss this task further at your convenience.
Sincerely yours,
irailgi
M. Kerkhoff, P.E., C.F.M.
APPROVED FOR THE CITY OF ANNA EDC
Date
Teras American Public Works Association 2010 A►vardee
Envlrornnental Project ofthe Year $/0- $100 Million
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Ms. Jessica Perkins
General Services Task Order: Business Park Water Line
January 26, 2017
Page 9 or 10
Exhibit A - Project Location Map (Water Line Only)
Teras American Public Works Association 2010 Awardee
Environmental Project of the Year SIO - S 100 Million
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BIRKHOFF, HENDRICKS & CARTER, L.L.P.
PROFESSIONAL ENGINEERS
Texas Tirnr r526
Clicnt: City of Anna EDC
Project: Kirby Smith - 'Vater Line
Project No.
Date: 31 -Jan -17
By: CMK
ENGINEER'S OPINION OF CONSTRUCTION COST
Item No.
I Description
lQuonfityl
Unit
I Price
I Amount
1
Furnish & Install 8 -Inch Water Line by Open Cut
0
LF
$ 40.00
$ -
2
Furnish & Install 12 -Inch Water Line by Open Cut
2,500
LF
$ 50.00
$ 125,000.00
3
Furnish & Install Fire Hydrant, 6 -Inch R.S. Gate Valve, Tee and Water Line
2
Ea
$ 4,500.00
$ 9,000.00
4
Furnish & Install 8 -Inch R. S. Gate Valve
0
Ea
$ 3,500.00
$ -
5
Furnish & Install 12 -Inch R. S. Gate Valve
5
Ea
$ 5,000.00
$ 25,833.33
6
Furnish & Install 24" x 12" Tapping Sleeve and Valve
I
Ea
$ 8,500,00
$ 8,500.00
7
Furnish, Implement & Maintain Storm Water Pollution Prevention Pian
1
LS
$ 1,.500.00
$ 1,500.00
8
Design Trench Safety Plan
I
LS
$ 1,500.00
$ 1,500.00
9
Implement Trench Safety Systems
2,500
LF
$ 1.50
$ 3,750.00
10
Furnish Erosion Control Plan
1
Ea
$ 1,500.00
$ 1,500.00
11
Furnish, Install, Maintain & Remove Erosion Control Measures
2,500
LF
$ 1.00
$ 2,500.00
12
Furnish, Implement & Maintain Traffic Control Plan
I
LS
$ 1,500.00
$ 1,500.00
13
Furnish, Install and Maintain Hydromulch Seeding
1.15
Acers
$ 2,500.00
$ 2,869.61
Subtotal:
$ 183,452.94
Contingencies and Miscellaneous Items
15%
$ 27,517.94
Construction total:
$ 210,970,88
Professional Services (Surveying, Engineering, (lidding R Construction
Adminis(ration:
$ 27,425.00
Quality Control and Materials,resting:
2.50%
$ 5,274.27
Estimated Project Total:
$ 243,670.15
USE:
$ 244,000.00
L•17Ui5 Cantihrb\nna CDC0017 • Bmine. ('ark Warm I-int1EU6mw R Quamiry SlKd.xf.x Page I Of l
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos, 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-153765
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Birkhoff, Hendricks & Carter
Dallas, TX United States
Date Filed -
01/12/2017
2 Name of govemmentai entity or state agency that is a party to the contract for which tho forms
being filed.
City of Anna EDC
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Business Park Water Line
Professional Engineering Services
4
Name of Interested Parry
City, State, Country (place of business)
Nature of Interest
(check applicable)
Controlling
Intermediary
Birkhoff, John
Dallas, TX United States
X
Hendricks, Gary
Dallas, TX United States
X
Hickey, Malt
Dallas, TX United States
X
Carter, Joe
Dallas, TX United States
X
Mata, Andrew
Dallas, TX United Slates
X
5 Check only if there is No Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
�i
La=Howd^ Of Ex
Signature of agent of contracting business entity
authorized
AFFIX NOTARY STAMP/ SEAL ABOVE
C— { K -k j 91-1
Sworn to and subscribed before me, by the said 1 this the I !, day of L 0-40--�i-
20 ! to certify which, witness my hand and seal of office.
it ature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms proviclod by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277