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HomeMy WebLinkAboutRes 2017-08-343 Randall Scott AgreementCITY OF ANNA, TEXAS RESOLUTION NO. A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH RANDALL SCOTT ARCHITECTS FOR ARCHITECTURAL SERVICES WHEREAS, the City Council of the City of Anna, Texas (the "City Council") desires to update the current municipal facilities study to include options for reconstruction of the existing fire station and construction of facilities for the police department; and WHEREAS, the City Council finds that approval a Professional Services Agreement for architectural services with Randall Scott Architects is in the best interests of the citizens of Anna; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. Approval of Professional Services Agreement The City Council hereby approves the Professional Services Agreement attached hereto as Exhibit 1, and authorizes, ratifies and approves the City Manager's execution of same. The City Manager is hereby authorized to execute all documents and to take all other actions necessary to finalize, act under, and enforce this Agreement. PASSED AND APPROVED by the City Council of the City of Anna, Texas on this 8t" day of August 2017. ATTEST: \\�,�`0 A P P R 0v ED.- � 11R Carrie L. Smith, City Secretary * : Mayor, Mike Crist .� uuu PROFESSIONAL SERVICES AGREEMENT This Professional Servic s Agreement ("this Agreement") is made and entered into as of the day ofcr uS , 2017, by Randall Scott Architects, Inc., called "CONSULTANT" and t e City of Anna, a Texas home rule municipality, hereinafter called "OWNER," each acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE 1 EMPLOYMENT OF CONSULTANT OWNER hereby contracts with CONSULTANT, who shall at all times act only in the capacity of an independent contractor, and CONSULTANT hereby agrees to perform the services described herein in connection with the Project as stated in this Agreement, with diligence and in accordance with the professional standards customarily applicable to such services in the State of Texas. The professional services set out herein are in connection with the following described Project: Project: Updated Facility Needs Assessment The Project is generally described as an updated facility needs assessment & conceptual design services for public safety facilities & city hall for the City of Anna, Texas, and shall include all services to be performed by CONSULTANT as set forth in this Agreement. ARTICLE 2 SCOPE OF SERVICES W-- For the fixed price set forth in Article 5 of this Agreement, CONSULTANT shall perform architectural and consulting services in connection with the Project and in accordance with the Ft4e attached to this Agreement as Exhibit A, and as revised by mutual written consent of CONSULTANT and OWNER from time to time in accordance with this Agreement. ARTICLE 3 ADDITIONAL SERVICES Additional services to be performed by CONSULTANT not described in Article 2 of this Agreement ("Additional Services") must be authorized by OWNER. Such additional services are not included in the fixed price set forth in Article 5 of this Agreement and may only be performed under a separate written agreement or under one or more individual task orders in accordance with the hourly fees set forth in Article 5, C. of this Agreement. If such services are performed under task order(s), the terms of this Agreement shall apply to such services. ARTICLE 4 SCHEDULE AND PERIOD OF SERVICE A. This Agreement shall become effective as of the date first written above and shall remain in force for the period which may reasonably be required for the completion of the Project, including completion of any Additional Services, if any, and any required extensions approved by OWNER. PROFESSIONAL SERVICES AGREEMENT Page 1 of 7 B. CONSULTANT agrees to perform the various services set forth in this Agreement according to the project schedule set forth in Exhibit A attached to this Agreement. Time is of the essence in this Agreement, and to the extent that CONSULTANT anticipates any delay in the provision of any of the services under this Agreement, CONSULTANT shall as soon as practicable notify OWNER of same in writing and an amendment to the schedule referenced above may be made by mutual consent. ARTICLE 5 COMPENSATION A. COMPENSATION TERMS: For and in consideration of the professional services to be performed by CONSULTANT under this Agreement OWNER agrees to pay the fixed total sum of $59,250, plus Reimbursable Expenses as described in Section V. paragraph C. of the Program attached to this Agreement as Exhibit A. CONSULTANT shall promptly notify OWNER in writing if such out-of-pocket expenses exceed $1500. B. BILLING AND PAYMENT: Partial payments to CONSULTANT will be made within 30 days of receipt of detailed monthly invoices rendered to and approved by OWNER through the City of Anna City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the unpaid value of the work performed at the time a statement is rendered. The value of work performed will be calculated by a percentage complete of the total fixed sum set in Article 5(A). CONSULTANT bears total and sole responsibility for making any necessary and appropriate payments to additional consultants or subcontractors from the amount(s) paid by OWNER to CONSULTANT directly. Nothing contained in this Article shall require OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or for any work which is not submitted in compliance with the terms of this Agreement. OWNER shall not be required to make any payments to CONSULTANT when CONSULTANT is in default under this Agreement. It is specifically understood and agreed that CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payment by OWNER for any charge, expense, or reimbursement above any fixed or maximum not -to -exceed fee as stated in this Agreement or any specified task order, without first having obtained written authorization from OWNER. CONSULTANT shall not proceed to perform any services without obtaining prior written authorization from the City Manager or his designee and shall be diligent in seeking such authorization when necessary to perform services under this Agreement. With respect to the services to be performed under Article 2 of this Agreement, the prior written authorization referenced above may be in the form of a notice to proceed with such services delivered by post, hand delivery, facsimile or electronic mail. C. ADDITIONAL SERVICES: For additional services authorized in writing by OWNER as set forth in Article 3, CONSULTANT shall be paid based on an hourly basis at a rate to be determined in advance and agreed to in writing by OWNER and CONSULTANT. Payments for additional services shall be due and payable within 30 days of invoicing by CONSULTANT, and shall be in accordance with paragraph B of this article. Statements shall not be submitted more frequently than monthly. D. DELAYED PAYMENT: If OWNER fails to make payments due CONSULTANT for services and expenses within 45 days after receipt of CONSULTANT's undisputed statement thereof, the PROFESSIONAL SERVICES AGREEMENT Page 2 of 7 amounts due CONSULTANT will be increased by the rate of one percent (1 %) per month from the said 45th day, and, in addition, CONSULTANT may, after giving seven days' written notice to OWNER, suspend services under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses, and charges, provided, however, nothing herein shall require OWNER to pay the late charge of one percent (1 %) set forth herein if OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article 5. ARTICLE 6 OBSERVATION AND REVIEW OF THE WORK CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to OWNER any defects or deficiencies in the work of CONSULTANT or any subcontractors or subconsultants. ARTICLE 7 OWNERSHIP OF DOCUMENTS All documents prepared or furnished by CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement shall become the property of OWNER upon the termination of this Agreement. CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by CONSULTANT are intended only to be applicable to this Project and Program, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense, with no right of indemnification against CONSULTANT, notwithstanding any other provision of this Agreement. In the event OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein and by CONSULTANT at the time such information and materials are delivered, CONSULTANT is released from any and all liability relating to such use in that project. PROFESSIONAL SERVICES AGREEMENT Page 3 of 7 ARTICLE 8 INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as independent contractors, not as employees of OWNER. CONSULTANT shall not have or claim any right arising from employee status. OWNER shall not control the means, methods, sequences, procedures, or techniques utilized by CONSULTANT to perform work or services under this Agreement or any associated task order. ARTICLE 9 AUDITS AND INSPECTION CONSULTANT will submit copies of documentation supporting all reimbursable expenses for OWNER's review. ARTICLE 10 INDEMNITY AGREEMENT CONSULTANT shall indemnify and hold harmless OWNER and its officers, agents, and employees from and against any and all damages and expenses, including, but not limited to court costs and reasonable attorney fees and related expenses incurred by OWNER, arising from an act of negligence, intentional tort, intellectual property infringement, or failure to pay any subcontractor, or any supplier committed by CONSULTANT, CONSULTANT'S agent(s), another consultant under contract, or another entity over which CONSULTANT exercises control. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE 11 INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident, and with property damage limits of not less than $1,000,000 for each accident. C. Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $500,000 for each accident. D. Professional Liability Insurance with limits of not less than the amount of compensation to be paid to CONSULTANT under Article 2A. of this Agreement annual aggregate. PROFESSIONAL SERVICES AGREEMENT Page 4 of 7 CONSULTANT shall furnish insurance certificates or insurance policies at OWNER's request to evidence such coverages. Except for workers compensation and professional liability, the insurance policies shall name OWNER as an additional insured, and shall contain a provision that such insurance shall not be canceled or reduced with respect to coverages or endorsements without 30 days' prior written notice to OWNER and CONSULTANT. In such event, CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage. ARTICLE 13 RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by OWNER of the Project shall not constitute, nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by OWNER for any defect in the design or other work prepared by CONSULTANT, its employees, subcontractors, agents, and consultants. ARTICLE 14 NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three days after mailing: To CONSULTANT: Randall Scott Architects, Inc. c/o Randall Scott �� �7G� 246 L*� ,e �cV— +4-755 3,e5c, Dallas, Texas 75254 To OWNER: City of Anna c/o City Manager P.O. Box 776 Anna, Texas 75409 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three days after mailing, whichever occurs first. ARTICLE 15 ENTIRE AGREEMENT This Agreement constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior or contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE 16 SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. ARTICLE 17 PROFESSIONAL SERVICES AGREEMENT Page 5 of 7 COMPLIANCE WITH LAWS CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended. ARTICLE 18 DISCRIMINATION PROHIBITED In performing the services required hereunder, CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. ARTICLE 19 PERSONNEL A. CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with OWNER. CONSULTANT shall inform OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B. All services required hereunder will be performed by CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. ARTICLE 20 ASSIGNABILITY CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of OWNER. ARTICLE 21 MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE 22 MISCELLANEOUS A. The following exhibits are attached to and made a part of this Agreement; Exhibit A — B. CONSULTANT agrees that OWNER shall, until the expiration of four years after the final payment under this Agreement, have access to and the right to examine any directly pertinent PROFESSIONAL SERVICES AGREEMENT Page 6 of 7 books, documents, papers, and records of CONSULTANT involving transactions relating to this Agreement. CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section. OWNER shall give CONSULTANT reasonable advance notice of intended audits. C. Venue and jurisdiction of any suit or cause of action arising from or relating in any manner to this Agreement shall lie exclusively in Collin County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. D. CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof. In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by OWNER. E. OWNER shall assist CONSULTANT by placing at CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for CONSULTANT to enter in or upon public and private property as required for CONSULTANT to perform services under this Agreement. F. CONSULTANT shall at all times maintain OWNER'S confidential or proprietary information in confidence and shall disclose same to third parties only as specifically instructed by OWNER. Any disclosure of privileged or confidential information by OWNER to CONSULTANT is in furtherance of OWNER's purposes and is not intended to and does not waive any privileges that may exist with regard to such information. G. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. IN WITNESS HEREOF, OWNER has caused this Agreement to be executed by its duly authorized representative, and CONSULTANT has executed this Agreement through its duly authorized undersigned officer to be effective as set forth earlier in this Agreement. CITY OF ---\ r nders, City Manager RANDALL SCOTT ARCHITECTS, INC. Randall• - •- • PROFESSIONAL SERVICES AGREEMENT Page 7 of 7 August 4, 2017 Mr. Philip Sanders City Manager City of Anna 111 N. Powell Pkwy. Anna, Texas 75409-0776 RE: PROPOSAL TO PROVIDE UPDATED FACILITY NEEDS ASSESSMENT & CONCEPTUAL DESIGN SERVICES FOR PUBLIC SAFETY FACILITIES & CITY HALL FOR THE CITY OF ANNA, TX PROJECT SCOPE This proposal Is submitted by Randall Scott Architects, Inc. (hereinafter referred to as RSA or Architect) to the City of Anna (hereinafter referred to as the City, Owner or Client) to provide Updated Facility Needs Assessment & Conceptual Design Services for Public Safety Facilities (Fire and Police) and City Hall. A. PROJECT CRITERIA The following information about the Public Safety and City Hall Needs Assessment Update was conveyed to RSA by the City during a meeting with the Mayor, PR Consultant, Financial Consultant, City Manager, City Attorney, Fire Chief and Police Chief and R. Scott on July 14, 2017: 1. RSA will hold focus group meetings with Fire and Police Department staff and develop a Program of Requirements (POR) for these facilities. 2. The Community Room is an important aspect of the City Hall/Public Safety Facilities and something that needs to be marketed to the public as a benefit. 3. A "Maker Space"/"Learning Commons" area is something the Mayor thought should be considered as part of the City's needs. 4. The Facility Needs Assessment Update needs to show the escalated costs of constructing these projects today and into the future. 5. The Facility Needs Assessment Update Study should include comparative personnel/FTE data from other municipalities that have built similar facilities to show that what the City of Anna is contemplating Is on par. 6. The updated Study needs to analyze the following options: 1) all new construction with a new City Hall and a new Public Safety Facility; 2) renovation of the existing Police Facility upon completion of a new City Hall and renovation/expansion to the existing Central Fire Station; and 3) a new standalone Public Safety Facility with fire and police in it that would become part of a Municipal Building Complex. 7. A preliminary report is needed by early September to present to Council. The Program of Requirements, FTE Comparisons and Order of Magnitude Estimates need to be done first. Floor planning and renderings can be done in a second phase. Preliminary Information will be needed by the end of August. 8. Comments that apply to this proposal that were provided in xhe previous City Hall Needs Assessment proposal include: a. Forethought in terms of expansion needs to be given towards a 10 year 50,000 population horizon b. Full build out for the City of Anna is 200,000 citizens. However, the City believes it will be under 100,000 for quite some time. Proposal to Provide Updated Needs Assessment and Conceptual Design Services for a Public Safety and City Hall Complex Mr. Philip Sanders August 4, 2017 Page 2 c. The City is growing rapidly. Need to consider expandability a high priority in the design. 11. PRE -DESIGN PHASE SERVICES A. SITE EVALUATION PHASE Site Evaluation services provided by RSA for this project shall consist of the following: a. Meet with City staff to review the existing Police and Fire Station sites. Compare the pro's and con's of renovating and expanding the two existing building sites vs constructing a new Public Safety Building adjacent to City Hall on the Anna Grain site creating a municipal complex. b. Prepare preliminary test fit site plans for expanding and renovating the existing Police Dept. and Fire Station. c. Meet with City Staff to review the preliminary test fit site plans and receive comment. Discuss pro's and con's of each site. B. FACILITY PROGRAMMING (NEEDS ASSESSMENT) PHASE Facility Programming Phase services provided by RSA for this project shall consist of the following: a. Meet with City staff, Fire Dept. and Police Dept. management staff to discuss current space needs and future needs for 10 year,15 year and 20 year horizons. b. Determine the spacial, functional, equipment, adjacency, environmental, technology, detention (minimal), dispatch (we are told there may be a need for this in the distant future) and sustainability requirements for each of the spaces within the Police and Fire Departments. c. Prepare a preliminary Program of Requirements (POR) document for each department listing each of the requested spaces and its specific requirements. d. Prepare an alternative Program of Requirements (POR) based on a Public Safety Building that houses both Police and Fire Departments sharing joint -use spaces such as the Building Lobby, Dispatch (future), Public Restrooms, Exam Room, a Training Room/Community Room/EOC, Restrooms and Showers, Fitness Area, etc. e. Prepare a Comparative FTE analysis of the proposed Anna City Hall and Public Safety Facilities vs. other peer municipalities in Texas to show that what is being contemplated by the City is in line with other municipalities. f. Prepare Area Summary Spreadsheets delineating the total net square footage requirements for each department, grossing factors and the total gross square footage by department and for each facility. The POR will project square footage requirements for 10 year, 15 year and 20 year horizons delineating the expansion space needed to accommodate future growth in the City and FTE's. g. Prepare test fit drawings for critical areas of the project such as the Apparatus Bays, Building Lobbies, Training Room, Bunk Rooms, Typical Offices, Patrol Room, Detention Areas (if any), CID, Locker Rooms, Sallyport, etc. (this will occur in a second phase of work provided after the Initial POR and Estimate are presented to Council in early September). h. Prepare a Preliminary Project Schedule for the projects considering the various options. i. Prepare a Preliminary Cost Estimate for the various options being proposed. j. Prepare a Preliminary POR bound document with the above metrics delineated for review with the City. k. Meet with the City Staff and Department Heads to review the preliminary Facilities Needs Assessment and Program of Requirements (POR) documents. I. Make final adjustments to the Needs Assessment and POR documents. Prepare and Issue a Final Updated Needs Assessment & Program of Requirements for the City Hall & Public Safety Facilities projects. Proposal to Provide Updated Needs Assessment and Conceptual Design Services for a Public Safety and City Hall Complex Mr. Philip Sanders August 4, 2017 Page 3 m. Assist Staff in presenting the Updated Needs Assessment & POR documents with recommendations to Council. III, BASIC SERVICES A. PRELIMINARY CONCEPTUAL DESIGN PHASE Conceptual Design Phase services provided by RSA for this project shall consist of the following: 1. Perform a preliminary code and zoning review for the Public Safety Facilities and consult with the City on issues that impact the design. 2. Hold an on -site Planning Charrette/Workshop # 1 consisting of meetings with City Staff and Police/Fire Department Heads to review the Program of Requirements (POR) for each department and sketch preliminary planning solutions together. 3. Prepare Preliminary Conceptual Design drawings Including Site Plans, Floor Plans and 3D mass models of design options incorporating the preliminary planning solutions developed with Stakeholders in Workshop # 1 above. 4. Meet with the Staff and Police/Fire Department Heads to review the Preliminary Conceptual Design documents. S. Prepare Preliminary Conceptual Design Cost Estimates. 6. Make adjustments to the Preliminary Conceptual Design documents and Cost Estimates based on comments received from the Staff and Police/Fire Department Head review meeting. 7. Attend a meeting with the Staff and Police/Fire Department Heads to review the final Conceptual Design drawings and Cost Estimates for the project. 8. Prepare a bound report and PowerPoint presentation outlining the Conceptual Design deliverables with Executive Summary, Conceptual Design drawings, Preliminary Cost Estimates and Preliminary Schedules. 9. Assist Staff in presenting the Conceptual Design Presentation to Council and citizens. IV. ADDITIONAL SERVICES Additional Services are all services not explicitly listed under Sections II Pre -Design Services & III BaskServkes of this Proposal. Additional Services shall be provided when requested by the City on an hourly or negotiated fee basis in addition to the fees charged for the services outlined in Sections II and III above. Additional Services include, but are not limited to, the following: A. Revisions requested by the City to the Architect's Work resulting in changes in the design, scope and/or quality. Revisions to the Architect's Work or documents due to changes in the information provided to the Architect by the City. B. Preparing Design alternatives (other than those listed in Sections II and III above) and redesign services for the project including, but not limited to, redesign services required due to the City making changes to the project scope or direction. C. Town Hall meetings with citizen groups to present the results of the services In this proposal. RSA will make presentations at Council Meetings with citizens present as a Basic Service. D. Final Schematic Design, Design Development, Construction Documents, Bidding/Negotiation and/or Construction Administration Phase services for the Project. E. Field verification of any existing conditions on the sites to be studied. F. MEP, structural, civil, landscape architecture, technology, AN, acoustical, envelope consultant, code consultant, surveying or other consulting services required to complete the project. Proposal to Provide Updated Needs Assessment and Conceptual Design Services for a Public Safety and City Hall Complex Mr, Philip Sanders August 4, 2017 Page 4 V. PROFESSIONAL FEES A. PRE -DESIGN & PRELIMINARY CONCEPTUAL DESIGN SERVICES 1. The services outlined in Sections II & III above shall be provided for the following lump sum fees: a. Site Evaluation Phase $3,750 b. Needs Assessment/Facility Programming Phase $16,500 c. Preliminary Conceptual Design Phase $31,500 d. Cost Estimating Services $7,500 Total Fees $59,250 B. ADDITIONAL SERVICES 1. Additional Services for the project shall be provided at the following hourly rates or negotiated on a lump sum basis at the time they are required: Principal $250.00/hr. Vice President $225.00/hr, Studio Leader $200.00/hr. Project Architect $150,00/hr. Staff Architect $125.00/h r. Visualization Specialist $125.00/hr. Administrative $85,00/hr. C. REIMBURSABLE EXPENSES Reimbursable Expenses constitute expenses incurred on the City's behalf by RSA and/or our Consultants. These expenses Include, but are not limited to: reproduction of preliminary and final documents, mounting and laminating of presentation boards, agency review fees, hotel, meals and per diem expenses, mileage, air fare, rental cars, overnight express, courier services and postage. Reimbursable expenses shall be marked up 15% to cover RSA's handling costs and billed to the Owner in addition to any Basic and Additional Services incurred on the project. VI. PROFESSIONAL REGISTRATION The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, phone: 512,305,9000, has jurisdiction over individuals licensed under the Architects' Registration Law, Article 249A, VTCS, VII. OTHER CONDITIONS A. This Proposal is valid for 30 days from the date at the top of the first page of this document unless included as an attachment to a fully executed purchase order or contract issued by the Client prior to the 30 day expiration period. B. The City shall provide, and the Architect shall be entitled to rely upon the accuracy of:1) Reasonably accurate site surveys for the proposed sites to be evaluated with associated utilities information, Proposal to Provide Updated Needs Assessment and Conceptual Design Services for a Public Safety and City Hall Complex Mr. Philip Sanders August 4, 2017 Page 5 Randall Scott Architects appreciates the opportunity to submit the above Proposal and looks forward to working with The City of Anna on this important Projectl Thank you, RANDALL SCOTT ARCHITECTS, INC. olo& j3 - 'QTS��,�f+lA Randall B. Scott, AIA Founding Principal & CEO CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYVY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Risk Strategies 12801 North Central Expy, Suite 1710 Dallas, TX 75243 INSURED Randall Scott Architects, Inc. 2140 Lake Park Blvd, Suite 300 Richardson TX 75080 CFRTIFICATF NIIMRFR• a���ao�� COVERAGE A : Hartford Accident and B : Travelers Casualty and c : Twin Citv Fire Insuranc REVISION NUMBER: 29424 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR LTR TYPE OF INSURANCE ADD MDSUBR POLICYNUMBER MMIDDPOLICY IYYYY MMIDDIYYYY LIMITS C ✓ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑✓ OCCUR Contractual Liability ✓ �/ 46SBAAA7711 6/29/2021 6/29/2022 EACHOCCURRENCE $1000000 DAMAGE TO PREMISES EaENTED occurrence $1 1 000 000 MED EXP (Any one person) $10 000 ✓ PERSONAL BADV INJURY $1,000 000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ✓❑ JECT F I LOC OTHER: PRODUCTS - COMP/OP AGG $ 2 000 000 $ A AUTOMOBILE LIABILITY ✓ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON�OWNED ✓ AUTOS ONLY ✓ AUTOS ONLY ✓ ✓ 46UECIC00288 6/29/2021 6/29/2022 CEO BIItlE�DtSINGLELIMIT $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ C �/ UMBRELLA LIAB EXCESS LIAB �/ OCCUR CLAIMS -MADE 46SBAAA7711 6/29/2021 6/29/2022 EACHOCCURRENCE $5000,000 AGGREGATE s5,000,000 $ DED ✓ RETENTION $10,000 D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE YN OFFICER(MEMBER EXCLUDED? (Mandatory in NH) If es, descr be under DESCRIPTION OF OPERATIONS below / A ✓ 46WECAB7JJK 6/29/2021 6/29/2022 ,� SPER TATUTE EORH E.L. EACH ACCIDENT $1 000 000 E.L. DISEASE - EA EMPLOYEE $ 1 4000%Q00 E.L. DISEASE - POLICY LIMIT $1 000 000 B Professional Liability ✓ 166818196 6/29/2021 6/29/2022 Per Claim $21000,000 Annual Aggregate $41000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible. Thirty (30) day notice of cancellation in favor of certificate holder on all policies. The City of Anna is named additional insured on the general, auto, and umbrella liability coverage as required by written contract. RE: Project No,1816,00 Anna Municipal Complex (`FRTIFIrATF N(ll r1FR CANCFI I ATI[1N SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Anna THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Jim Proce, City Manager ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 776 Anna TX 75409 AUTHORIZED REPRESENTATIVE /J Joe Bryant (/ ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 62571931 21/22 GL/AL/UL/WC/PL � Ronna Dans � 6/20/2021 5:29:46 PM (EDT) I Page 1 of 1 Risk Strategies 12801 North Central Expy. Suite 1710 Dallas, TX 75243 City of Anna Attn: Jim Proce, City Manager P.O. Box 776 Anna TX 75409 MAIL DOLUMENT Certificate of Insurance Delivery by ecertsontineT"' Sender::: Ronna Dans 214-323-4602 Cert No. 62571931 -Certificate of t_iability: Randall Scott Architects, Inc. - Date:' 6/28/2021 f+a THIS MESSAGE IS INTENDED FOR THE USE OF THE INONIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRNILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. IF THE READER OF THE MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT, YOU ARE HEREBYNOTIFIED THAT ANY DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECENED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US IMEDIATELY SYTELEPHONE, AND RETURN THE ORIGINAL MESSAGE TO US ATTHEABOVEADDRESSVIAREGULARPOSTAL.SERVICE. _.._ ,, _,.. _..... Certificate of Insurance Delivered by ecertsonlineT"" Insurance Visions, Inc. All rights reserved.