HomeMy WebLinkAboutCCmin2018-02-13ANNACITYCOUNCIL
MINUTES
WORK SESSION
February 13, 2018
The City Council of the City of Anna met in Work Session on the above date at Anna
City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order, Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 6:30 p.m.
Council Members Beazley and Miller were absent.
Council Member Beazley arrived at 6:48 p.m.
2. Discuss State Highway 5/Powell Parkway project rights -of -ways.
Public Works Director Joseph Johnson gave a brief project overview.
3. Discuss progress of new website design and other community education
efforts. (Jessica Perkins)
Assistant to City Manager Jessica Perkins gave a brief project update.
4. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071);
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); acquisition of right-of-way, easements
MOTION: Council Member Martinez moved to enter closed session. Council
Member Bryan seconded. Motion carried 6-0.
Mayor Pike recessed the meeting into closed session at 6:47 p.m.
Mayor Pike reconvened the meeting at 7:28 p.m.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
5. Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
No action.
6. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
Mayor Pike adjourned the meeting at 7:29 p.m.
Approv n th7M3ah 13, 2018.
Mayor N to Pike
ATTEST:
City Secretary Carrie L. Smith
ANNACITYCOUNCIL
MINUTES
REGULAR SESSION
February 13, 2018
Call to Order/Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 7:34 p.m.
All members were present.
2. Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
3. Citizen Comments.
Citizens are allowed three minutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
Marietta Schell, 2115 Taylor Road, feels there is a disconnect in communication
between the City and the citizens. She requested Council stop new development
until the Neighborhood Design Manual is complete.
William Morgan, 2029 Helmoken Falls Drive, opposed to Items #9; #10 and #12.
He would like more information on the City Facilities Council has approved.
Tom Plunkett, 917 Calder Ct, thanked Fire Marshall Dockray for assisting a needy
resident. He requested everyone vote in the County Election; which, voting begins
February 2.
4. Receive reports from Staff or the City Council about items of community
interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment); a
reminder about an upcoming event organized or sponsored by the goveming
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the goveming body that was attended or is
scheduled to be attended by a member of the goveming body or an official or
employee of the municipality, and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
Items f., g. and h. were removed from the consent agenda.
a. Approve minutes for the City Council January 23, 2018 meeting.
b. Review minutes of the CDC's meeting from November 2, 2017 and
December 7, 2017. (Jessica Perkins)
c. Review minutes of the EDC's meeting from November 2, 2017 and
December 7, 2017. (Jessica Perkins)
d. Review minutes of the Park Board's meetings for November 27, 2017 and
December 18, 2017 (Maurice Schwanke).
e. Approval of a Resolution supporting the reconstruction and expansion of State
Highway 5 in the City of Anna by the Texas Department of Transportation.
(Joseph Johnson)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS
IN SUPPORT OF THE RECONSTRUCTION AND WIDENING OF STATE
HIGHWAY 5 FROM STATE HIGHWAY 121 TO COUNTY ROAD 375.
MOTION: Council Member Beazley moved to approve consent agenda items a.
through e. Council Member Bryan seconded. Motion carried 7-0
f. Review Quarterly Investment Report (Dana Thornhill)
In accordance with the Public Funds Investment Act, the City of Anna is required to
submit a quarterly report on the investment of all Public Funds held by the City. The
report was developed with our investment advisors, Valley View Consulting, LLC.
The report included the following:
• Review of economic conditions
• Review of the City's holdings
• Comparison of book vs. market value
• Allocation information
• Other information related to PFIA
MOTION: Mayor Pike moved to approved. Council Member Beazley seconded.
Motion carried 7-0.
g. Approval of a Resolution and Interlocal Agreement with Collin County for
Dispatch Services for Fire Department
Each year the City enters into a ILA with Collin County for Dispatch services for
the Police Department. Recently the County discovered that Inter -local
agreement's had not been done with area Fire Departments.
This Inter -local agreement will not change procedures that have been taking place
over the years. The County will still provide Dispatch Services to the Fire
Department at zero cost.
MOTION: Council Member Martinez moved to approve. Council Member Burr
seconded. Motion carried 7-0.
h. Approve a Resolution Reaffirming the City of Anna Strategic Plan (City
Council)
As a result of a Saturday Work Session, Staff is asking that City Council reaffirm
the City of Anna Strategic Plan, originally adopted in April 2017. The plan is a
critical communication to Staff of City Council's desired direction. Its reaffirmation
will guide Staff as we approach all projects in the current fiscal year and begin our
development of the fiscal year 19 budget.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, REAFFIRMING THE
CITY OF ANNA STRATEGIC PLAN
MOTION: Council Member Beazley moved to approve. Council Member Burr
seconded. Motion carried 7-0.
Mayor Pike moved to Item 13. on the agenda.
6. A) Conduct a public hearing to consider public comments regarding a
request by Standridge Companies, owner(s) of the property, to change the
zoning of the subject property from (AG) Agricultural to (PD) Planned
Development with (C-1) restricted commercial with additional uses. The
property is generally located at the northwest corner of U.S. Highway 75
and West White Street (FM 455). (Maurice Schwanke)
B) Consider/Discuss/Action on a recommendation regarding a request by
the owner of the property to be granted a zoning change from (AG)
Agricultural uses to (PD) Planned Development Uses.
Mayor Pike recused himself from the meeting.
The requested zoning change contains 77.97 +/- acres adjacent to the west side of
U.S. Highway 75 and north of West White Street (F.M. 455). This tract has been
contemplated by Anna's Comprehensive Plans as a commercial area but never was
part of a permanent zoning application. The uses proposed are consistent with the
Plans and area. The tract has approximately 4,200 lineal feet of frontage on U.S.
75 and approximately 750 lineal feet along West White Street. TXDOT has already
acquired right-of-way for U.S. 75 expansion. Being at the most prominent entry
point into the City off of U.S. 75 It is anticipated that this tract will be a significant
economic/service engine for the community. With the development of this tract a
north/south thoroughfare is anticipated along the western boundary as shown on the
existing Comprehensive Plan and the proposed Comprehensive Plan currently
being prepared.
One of the requests of the PD is for the maximum height to be allowed at 100 feet
(currently 35 feet). At this time, however, the request would burden our Fire
Departments capabilities. As such the Fire Department is recommending a
maximum height of 55 feet to the top of the ceiling of the highest floor
constructed. The buildings would ultimately be higher with parapet walls and roof
systems. I n the future, extending the height could be an option for this site and the
U.S. 75 corridor in general.
Mayor Pro Tem Burr opened the public hearing at 8:36 p.m.
William Morgan, 2029 Helmoken Falls Dr., is concerned with fire protection.
Stacy Standrige, property owner was present to answer any questions.
Mayor Pro Tem Burr closed the public hearing at 8:39 p.m.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP AND ZONING ORDINANCE AND
CHANGING THE ZONING OF CERTAIN PROPERTY AS DESCRIBED
HEREIN; PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR A
PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE HIGHEST PENALTY
AMOUNT ALLOWED BY LAW, WHICHEVER IS LESS; AND, PROVIDING
FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Martinez moved to approve. Council Member Beazley
seconded. Motion carried 6-0.
Mayor Pike returned to the meeting.
7. A) Conduct a public hearing to consider public comments regarding a
request by Zablink Hospitality, owner(s) of the property, to allow for a (SUP)
Special Use Permit authorizing the use of a hotel on the subject property
and approval of a Site Plan. The property is generally located at the
northeast corner of U.S. Highway 75 and West White Street (FM 455).
(Maurice Schwanke)
B) Consider/Discuss/Action on recommendation regarding a request by the
owner of the property to be granted a (SUP) Special Use Permit to allow for
hotel uses on the subject property and approval of a Site Plan.
The owner of the property is requesting a Special Use Permit and approval of a
Site Plan to allowthe use of a hotel on the property. A Special Use Permit is
required for a hotel use by the Planned Development ordinance's development
standards for the subject property.
Mayor Pike opened the public hearing at 9:05 p.m.
Carl Smith, 518 Creekview Drive, opposed to hotel.
William Morgan, 2029 Helmoken Falls Dr., opposed to hotel.
David Stump, 321 Creekside Dr, favors hotel.
Danny Ussery, 1813 Sablewood Dr., opposed to location of hotel.
Jody Foster, 2401 Hillside, opposed to hotel.
Erin Thompson, 210 Stanley Falls, opposed to location of hotel.
Patty LeFrak, 308 Creekview, opposed to location of hotel.
Jim Henderson, 2401 Hillside, opposed to location of hotel.
Reverend Lusky„ 524 Creekview, opposed to location of hotel.
Anna Bishara, 2405 Pottview, opposed to location of hotel.
Marietta Schell, 2115 Taylor, opposed to location of hotel.
Mayor Pike closed the public hearing at 9:42 p.m.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS AMENDING THE CITY'S
COMPREHENSIVE PLAN, ZONING MAP, AND ZONING ORDINANCE AND
APPROVING A SPECIFIC USE PERMIT ON CERTAIN PROPERTIES AS
DESCRIBED HEREIN; PROVIDING FOR SAVINGS, REPEALING AND
SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE;
PROVIDING FOR A PENALTY CLAUSE NOT TO EXCEED $2,000 OR THE
HIGHEST PENALTYAMOUNT ALLOWED BY LAW, WHICHEVER IS LESS;
AND, PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Beazley moved to approve. Council Member Martinez
seconded. Motion carried 6-1. Bryan opposed.
8. Consider/Discuss/Action on resolution approving "Anna Town Center Lot
3, Block A" Final Plat.(Maurice Schwanke)
The "Anna Town Center Lot A Block 3" final plat contains 2.002 acres located in the
Thomas Ratton Survey, Abstract No. 782, and the RT Duffau Survey, Abstract No.
288. The final plat is Lot 3, Block A of the Anna Town Center Addition. A letter is on
file stating that no downstream properties will be impacted by the Development.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A FINAL
PLAT OF ANNATOWN CENTERADDITION BLOCKA, LOT 3.
MOTION: Council Member Beazley moved to approve. Council Member Miller
seconded. Motion carried 6-1. Bryan opposed.
9. Consider/Discuss/Action regarding a Resolution finding a public necessity
and authorizing City staff to use lawful means, including negotiations and, if
necessary, proceedings in eminent domain, to acquire an easement on
private property owned by Richard L. Chron and Bill & Darla Theis.
(Joseph Johnson)
The US 75 Utility Relocation Project consists of approximately 11,957 linear feet of
water line relocations necessary due to additional right-of-way acquisition by the
Texas Department of Transportation (TxDOT) for the reconstruction of US 75. The
project is at a critical juncture where City utilities must be relocated promptly in order
to avoid conflicts with imminent roadway construction. This yet to be acquired
easement is preventing the project from moving forward.
In order to construct this water line, the City will need to acquire an easement
across property owned by Richard L. Chron and Bill & Darla Theis. The attached
Resolution authorizes staff to negotiate, and, if necessary, initiate eminent domain
proceedings to acquire the easement.
The US 75 Utility Relocation Project supports the following goals from the City's
adopted Strategic Plan:
(1) Upgrade City Facilities & I nfrastructure
(2) Build Transportation Infrastructure
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
FINDING THAT A PUBLIC NECESSITY EXISTS FOR ACQUISITION OF A
PERMANENT WATER LINE EASEMENT ON AND UNDER 0.280 ACRES OF
REAL PROPERTY, MORE OR LESS; AUTHORIZING THE CITY
MANAGER, STAFF, CONTRACTORS, AND THE CITY'S ATTORNEYS TO
ACQUIRE SAID EASEMENTS BY ANY LAWFUL MEANS, INCLUDING BUT
NOT LIMITED TO NEGOTIATIONS, AND, IF NECESSARY,
PROCEEDINGS IN EMINENT DOMAIN; PROVIDING AN EFFECTIVE
DATE.
MOTION: Council Member Beazley moved to approve. Council Member Bryan
seconded. Motion carried 7-0.
10. Consider/Discuss/Action regarding a Resolution authorizing the City
Manager to execute a contract with Wilson Contractor Services, LLC for
the Foster Crossing Water Line Project. (Joseph Johnson)
The City Council previously granted authorization to solicit competitive sealed
proposals for the Foster Crossing Water Line Project. The project includes
approximately 6,700 linear feet of 12" water line to be installed along Foster
Crossing generally between SH 5 and Pecan Grove. The project is identified as a
necessary project in our 10 -year Capital Improvement Plan, will complete a critical
water loop in our distribution system, and allows for activation of the Collin Pump
Station.
On January 11, 2018 at 3:00 PM, competitive sealed proposals were publicly
opened and read for the Foster Crossing Water Line Project. 9 proposals were
received. Our engineering consultant (Birkhoff, Hendricks & Carter) has evaluated
the competitive sealed proposals received; checked references, and the
contractors' qualifications and ability to perform the project. Subsequently, our
consulting engineer has recommended that the City accept the proposal
from Wilson Contractor Services, LLC and award them a contract in the amount of
$622,712.92.
Funds are available for this project in the 2012 Certificates of Obligation fund
balance.
The Foster Crossing Water Line Project supports the following goals from the
City's adopted Strategic Plan:
(1) Upgrade City Facilities & Infrastructure
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
WILSON CONTRACTOR SERVICES, LLC OF DENTON, TEXAS FOR THE
FOSTER CROSSING WATER LINE PROJECT.
MOTION: Council Member Beazley moved to approve. Council Member Martinez
seconded. Motion carried 5-2. Bryan and Miller opposed.
11. Consider/Discuss/Action on an Ordinance ordering a General and Special
Election to be held on May 5, 2018.
This ordinance calls the May 5, 2018 general election for Mayor and for Place 1 on
the City Council and a special election that proposes Charter amendments for
decision by the voters. The ordinance further authorizes the City Manager to
execute all necessary agreements for a joint election with the Anna ISD and the
County for purposes of savings and uniformity. Staff recommends approval of the
ordinance.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ORDERING A GENERAL ELECTION TO BE HELD ON MAY 5, 2018 FOR
THE PURPOSE OF ELECTING A MAYOR AND ONE CITY COUNCIL
MEMBER AND A SPECIAL ELECTION TO PROPOSE TO VOTERS
CERTAIN AMENDMENTS TO THE CITY OF ANNA, TEXAS HOME -RULE
CHARTER; DESIGNATING POLLING PLACES; ORDERING NOTICES OF
ELECTION TO BE GIVEN; AUTHORIZING EXECUTION OF JOINT
ELECTION CONTRACTS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION: Council Member Beazley moved to approve. Council Member Bryan
seconded. Motion carried 7-0.
12. Consider/Discuss/ Action on an extension of the Hurricane Creek
Subdivision Improvement Agreement. (Maurice Schwanke)
After lengthy discussion and work, the City Council approved the Villages of
Hurricane Creek Subdivision Improvement Agreement with an effective date of
March 11, 2015. Within the agreement the Developer and the City had several
obligations that would have needed to occur. The developer will not be able to meet
their obligations by the expiration of the agreement. As such, the developer is
proposing to extend the agreement for a two year period With some minor
agreement changes. The staff would like to have 90 days to review the agreement
and come back with recommendations for the Council to consider.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, TEMPORARILY
EXTENDING THE VILLAGES OF HURRICANE CREEK SUBDIVISION
IMPROVEMENT AGREEMENT
MOTION: Council Member Bryan moved to approve. Council Member Burr
seconded. Motion carried 7-0.
13. Consider/Discuss/Action on a Resolution Directing Publication of Notice of
Intention to issue Certificate of Obligation (Dana Thornhill)
Pursuant to the City's Strategic Plan Goal to Upgrade City Facilities and
Infrastructure, it is the intent of the City to issue Certificates of Obligations for a City
Hall which will include the Council Chambers, Police Station, Municipal Court, and
other City departments, as well as a stand-alone Fire Station. The issuance of
these bonds would have no tax rate impact.
In addition, in pursuant to this Strategic Plan Goal to Build Transportation
Infrastructure, it is also the Intent of the City to issue Certificate of Obligations for
street improvements throughout the City. These bonds would have no tax rate
impact as well.
In the event any funds are remaining, once these projects are completed, the City
will use the remaining bond funds for the purchase of a fire apparatus and
information technology equipment, software, and related infrastructure.
Jim Sabonas from Hilltop Securities, the City's Financial Advisors, provided a brief
presentation as it relates to the issuance of tax-exempt Certificate of Obligation
Bonds.
Randall Scott the architect for the City Facilities gave a brief presentation showing a
floorplan with the police station being located in City Hall.
DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION;
AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
MOTION: Council Member Burr moved to approve. Council Member Beazley
seonded. Motion carried 7-0.
14. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071);
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); acquisition of right-of-way, easements
No action.
15. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
No Action.
16. Adjourn.
Mayor Pike adjourned the meeting at 10:52 p.m.
ATTEST:
City Secretary Carrie L. Smith
13, 2018.