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Home My WebLink AboutCCmin2018-03-27ANNA CITY COUNCIL MINUTES WORK SESSION March 27, 2018 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:30 p.m. Council Members Burr and Bryan were absent. Council Member Bryan arrived at 6.45 p.m. Council Member Burr arrived at 6:50 p.m. 2. Presentation and review of the FY 2017 Comprehensive Annual Financial Report. (Dana Thornhill) Rod Abbott with Lafollette and Abbott presented the FY 2017 audit and CAFR to the City Council. 3. Presentation/Discussion on Anonymous Tip Platform. (Chief Caponera) In a effort to increase communication between police and the community, they are looking to implement an anonymous tip platform. This platform allows citizens to communicate anonymously and provide police with information that may help solve crimes, locate fugitives, or bring to their attention suspicious activity. The platform allows instant two-way communication and even allows the citizen to upload photos/videos. This is not a substitution, nor is it designed for matters requiring immediate police response. This platform may be purchased using seizure account funds. 4. Briefing/Discussion regarding Roadway Impact Fees. (Joseph Johnson) Staff provided a briefing regarding the existing roadway impact fees assessed by the City of Anna. 5. Presentation/Discussion - Anna PD Social Media Campaign. (Chief Caponera) To solidify the Police Department and the City's Strategic Goat of transparency, the police department desires to increase its social media presence by hosting an Anna Police Department Facebook and Twitter account. Doing so will add another layer of communication that will help build trust and transparency with the community. 6. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex Gov't Code §551.071); b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities c. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Attorney Annual Review, City Manager d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation. None. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 7. Consider/Discuss/Action on any items listed on any agenda —work session, regular meeting, or closed session —that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 8. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:22 p.m. ATTEST: City Secretary Carrie L. Smith App a on th a c 23, 2018. ,Nate Pike l• I { r ANNA CITY COUNCIL MINUTES REGULAR SESSION March 27, 2018 Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:30 p.m. All Council Members were present. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Bill Warden, 1513 Black Willow - Requested the fire hydrant in front of his house be repaired. Kevin Toten, 2800 Pecan Grove Drive - requested control of traffic flow on Foster Crossing. William Morgan, 2019 Helmoken Falls Drive - With regards to agenda item number 6, he opposes charging residents for water runoff. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence, information regarding holiday schedules, an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body, information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the goveming body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. AISD Dr. Duncan presentation to Fire Department. Dr. Duncan thanked the Fire Department for hosting an emergency preparedness and first aid workshop day with Boy Scouts Troop 592. b. Child Abuse Awareness Proclamation Mayor Pike proclaimed April as Child Abuse Awareness Month. Discussion was held involving recent unfounded concerns of imminent threat to safety regarding utility system. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Council Meeting Minutes for March 13, 2018. (City Secretary) b. Approve a Resolution accepting the FY 2017 audit report. (Dana Thornhill) A RESOLUTION ACCEPTING THE FISCAL YEAR 2017 FINANCIAL AUDIT OF THE CITY OF ANNA. c. Approve a Resolution authorizing and designating the City Manager as the City's Authorized Official for the Child Abuse/Family Violence Investigator grant through the Office of the Governor. (Chief Caponera) A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND DESIGNATING THE CITY MANAGER AS THE GRANTEE'S AUTHORIZED OFFICIAL OF THE GRANT APPLICATION FOR THE CHILD ABUSE/FAMILY VIOLENCE INVESTIGATOR PROJECT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION. d. Review minutes of the Park Board's January 22, 2018 and February 20, 2018 meetings (Maurice Schwanke). MOTION: Council Member Bryan moved to approve the Consent Agenda. Council Member Martinez seconded. Motion carried 7-0. 6. Consider/Discuss/Action regarding a Resolution authorizing the City Manager to execute an engineering task order with Birkhoff, Hendricks & Carter, LLP for development of a Storm Water Master Plan. (Joseph Johnson) A Storm Water Master Plan (SWMP) provides the basis for overall storm water system design and serves as a general guide for evaluating storm water discharges and infrastructure sizing within a jurisdiction. An SWMP typically includes a Capital Improvements Plan (CIP) and may also include a Municipal Drainage Utility District Rate Analysis. This analysis may be used to create a Municipal Drainage Utility District, in accordance with Chapter 552 of the Texas Local Government Code, for the purposes of funding the C I P and the operation and maintenance (O&M) of the storm water conveyance system. Per staffs request, the City's engineering consultant (Birkhoff, Hendricks & Carter, LLP) has provided an engineering task order for the purposes of developing an SWMP for the City of Anna. The total fee for services to develop the SWMP is $88,000. Funding is available for this project in the Fiscal Year 17 budget reallocation using funds assigned for development of a Storm Water Master Plan. This project is consistent with the City's adopted Strategic Plan goal to upgrade City facilities & infrastructure with the specific sub -goal of developing a storm water master plan. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING AN ENGINEERING SERVICE TASK ORDER WITH BIRKHOFF, HENDRICKS & CARTER, LLP FOR THE STORM WATER MASTER PLAN PROJECT. MOTION: Council Member Burr moved to approve. Council Member Martinez seconded. Motion carried 7-0. 7. Consider/Discuss/Action on Proposals for Primary Bank Depository Services. (Dana Thornhill) The City received two proposals for primary bank depository services, one being Independent Bank, the City's current depository bank, and the other being Landmark Bank. A RESOLUTION OF THE CITY OF ANNA, TEXAS AWARDING THE PRIMARY DEPOSITORY BANK SERVICES CONTRACT TO INDEPENDENT BANK AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING THE AGREEMENTS NECESSARY FOR PRIMARY DEPOSITORY BANK. MOTION: Mayor Pike moved to approve. Council Member Beazley seconded. Motion carried 7-0. 8. Consider/Discuss/Action on accepting Joshua Vollmer's resignation from the Neighborhood Design Advisory Committee and filling the vacancy. (City Secretary) Mr. Josh Vollmer submitted his resignation from the Neighborhood Design Advisory Committee to the Council. Council Member Miller was asked to re -appoint a member to the Committee. His appointment was Erin Thompson. 9. Consider/Discuss/Action regarding a resolution to post food service establishment inspection health scores. Like many other municipalities in Collin County, Texas, the City relies on the Collin County Development Services Department (the "Department") to conduct health inspections of food service establishments within the City. The Department periodically supplies the City's Planning Department with results of such service inspections but there is currently no readily available source of this information for the public to access on the intemet. Making this information available for public access on the intemet is intended to encourage heightened food -safety and handling practices by food service establishments within the City and is consistent with the City's strategic goals of transparency, customer focus and innovation. Staff recommends that the City Council delegate to the City Manager the task of setting forth procedures and methods to publish on the City's website the food service establishment inspection health scores reported to the City by the Department. The resolution includes the specifics of how this delegation would be accomplished. A RESOLUTION OF THE CITY OF ANNA, TEXAS, AUTHORIZING INTERNET WEBSITE POSTING OF COLLIN COUNTY DEVELOPMENT SERVICES INSPECTION SCORES FOR FOOD SERVICE ESTABLISHMENTS MOTION: Council Member Martinez moved to approve. Council Member Miller seconded. Motion carried 7-0. 10. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities c. Discuss or deliberate personnel matters (Tex Gov't Code §551.074); City Attorney Annual Review, City Manager d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation. MOTION: Council Member Bryan moved to enter closed session. Council Member Martinez seconded. Motion carried 7-0. Mayor Pike recessed the open meeting at 8:43 p.m. Mayor Pike reconvened the open meeting at 9:43 p.m. 11. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary None. 12. Adjourn. Mayor Pike adjourned the meeting at 9:43 p.m. Appr e n the h 23, 2018. \\"\\\%M 111ii!JM, yor Vate Pike ATTEST: . City Secretary Carrie L. Smith Cite of Runa, Texa.5 I: CHILD ABUSE PREVENTION MONTH April 2018 WHEREAS, nearly 200,000 children in Texas are reported as abused or neglected every year; and WHEREAS, child abuse prevention is a community responsibility and finding solutions depends on involvement among all people; and WHEREAS, communities must make every effort to promote programs that benefit children and their families; WHEREAS, effective child abuse prevention programs succeed because of partnerships among agencies, schools, religious organizations, law enforcement agencies, and the business community; and WHEREAS, everyone in the community should become more aware of child abuse prevention and consider helping parents raise their children in a safe, nurturing environment; THEREFORE, BE IT RESOLVED, the City Council of the City of Anna, Texas does hereby proclaim that the month of April 2018 to be Child Abuse Prevention Month in Anna, Texas, and urge all citizens to work together to help reduce child abuse and neglect significantly in years to come. (:L7sn xvliess wlreme f (J7 Iran,- hameunto set my baud thif 271h dayr of G(lamch,, 201 S and called thin seal to be a ed ------- ---------- -- Nate Pike, Mayor CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: Date: Address: Cti% 41c 144 c^ _ :-�-�City/State/Zip: a. CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including it ms on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three -minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: PUBLIC HEARING Agenda Item #. I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -In Sheet CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: A� �e Date: Address: ),Y& CQ n 1-0 i/C r'' City/State/Zip: A. n IZ CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three -minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIG(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: �' 1 PUBLIC HEARING Agenda Item #. I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -In Sheet CITY OF ANNA SPEAKER SIGN -IN FORM WELCOME TO THE ANNA CITY COUNCIL MEETING! • Those wishing to address the City Council are asked to complete this form. Please present the form and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular meeting. Groups wishing to address the same issue are encouraged to select a spokesperson. • The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate time. Please approach the speaker's stand, state your name and address for the record, and discuss the specific agenda item or topic of interest. Please direct your comments only to the Presiding Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive to the conduct of City business. • Although the City Council cannot take specific action on Citizens' Comments on items not on the Regular Agenda due to legal requirements, the City Council may: 1. Have the item placed on a future agenda for action; 2. Refer the item to the full City Council or a subcommittee for further study; 3. Refer the item to staff for study or conclusion. We appreciate your interest in the community and hope you will visit again soon. Name: %��/ Wr�/if� PZ Date: Address: %J / 5 .r/ City/State/Zip: 1 41 79 CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including items on the agenda that are not Public Hearing items. However, by State law, no action may be taken on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all speakers. Note that the three -minute time limit applies to each speaker regardless of the number of items the speaker may choose to discuss. PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT" ITEM: PUBLIC HEARING Agenda Item # I wish to speak IN FAVOR of this item. I wish to speak IN OPPOSITION to this item. I do not wish to speak. Please record my SUPPORT OPPOSITION. Additional Comments: January 18, 2018 Council Speaker Sign -in Sheet