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HomeMy WebLinkAboutCCmin2018-05-08ANNACITYCOUNCIL MINUTES WORK SESSION May 8, 2018 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:37 p.m. Council Member Martinez was absent. 2. Briefing/Discussion regarding the FY 2019 General Fund prelimininary revenue estimates. (Dana Thornhill) 3. Briefing/Discussion regarding the proposed Oak Ridge development. (Maurice Schwanke) 4. Briefing/Discussion on municipal facilities. (Maurice Schwanke) 5. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code; code enforcement action (Tex. Gov't Code §551.071) b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Attorney Annual Review, City Manager, Police Chief, and related contracts and appointments d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements MOTION: Council Member Beazley moved to enter closed session. Council Member Miller seconded. Motion carried 6-0. Mayor Pike recessed the open meeting at 7:05 p.m. Mayor Pike reconvened the open meeting at 7:33 p.m. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 6. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 7. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:33 p.m. 7 v on h M , 2018. Wyor Nate P i ke ATTEST: City Secretary Carrie L. Smith '�, ' °>•••• ANNACITYCOUNCIL MINUTES REGULAR SESSION MM 1. Call to Order/Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 7:35 p.m. Council Member Martinez was absent. 2. Invocation and Pledge of Allegiance. Mayor Pike led the pledge and invocation. 3. Citizen Comments. Citizens are allowed three minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. Bill Morgan, 2029 Helmoken Falls - concerns with traffic and street conditions. He asked Council to use the effective tax rate this year. Tom Plunkett, 917 Calder Ct. - He thanked Joseph Johnson and the public works department for repairing Sycamore St. He thanked the candidates and city council for volunteering. Stan Carver 11, 2014 Rhymers Glen Dr. - He announced the Train Depot has been delivered to Sherley Park, discussed park hours and Coffee with Cops program. Andrew Michrina, 902 Fulbourne Dr. - He thanked Joseph Johnson and the public works department for repairing Sycamore St. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen (but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the goveming body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Proclamation recognizing National Public Works Week 2018. (Joseph Johnson) 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Items. MOTION: Council Member Burr moved to approve the consent agenda. Council Member Bryan seconded. Motion carried 6-0. a. Approve the City Council Meeting Minutes for April 24, 2018. City Secretary b. Approve a Resolution designating the City Manager as the Authorized Official for the RMS Enhancements for NI BRS Compliance Grant (#36796-01) (Chief Caponera) This resolution is required by the Office of the Governor for all grants issued out of that office. The resolution designates the City Manager as the Authorized Official for the City of Anna. By designating the City Manager, he/she is authorized to apply, accept, decline, and otherwise authorize budget transactions for grant purposes. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND DESIGNATING THE CITY MANAGERAS THE GRANTEE'S AUTHORIZED OFFICIAL OF THE GRANT APPLICATION FOR THE RMS EHANCEMENTS FOR NIBRS COMPLIANCE GRANT TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION. 6. Consider/Discuss/Act approving a resolution authorizing the execution of a real estate lease contract for property located at 709 North Powell Parkway to temporarily relocate the Fire Department during construction of a new fire station. (Jessica Perkins) As a part of our municipal facilities project it is necessary to temporarily relocate the Fire Department. The property at 709 North Powell Parkway was the best fit for our needs and geographically close. The property is zoned as Commercial. The building is a single story 2120 sq ft building conveniently located on Hwy 5/Powell Parkway. The property has a large reception area surrounded by 2 open workspaces. There are 3 private offices, a full kitchen, and several storage closets. The office building sits on a 1 acre lot with 8 parking spaces including 1 handicapped. There is an additional 4 acres behind the office building where we will erect a garage structure to house the Fire Department Apparatus. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA 7. 91 a APPROVING AND AUTHORIZING A LEASE CONTRACT FOR PROPERTY LOCATED AT 709 NORTH POWELL PARKWAY FOR THE TEMPORARY RELOCATION OF THE ANNA FIRE DEPARTMENT MOTION: Council Member Burr moved to approve. Council Member Bryan seconded. Motion carried 6-0. Consider/Discuss/Act on a Resolution appointing a member to the Greater Texoma Utility Association Board of Directors. (City Council) Mr. Ty Chapman appointed to the Board of Director's is stepping down. The Council will need to fill the vacancy created. The term will be for one-year expiring in December 2018. MOTION: Mayor Nate Pike moved to table this item to a future meeting. Council Member Bryan seconded. Motion carried 6-0. Consider/Discuss/Act on a nomination to the RTC Board of Directors. (M ayor) MOTION: Council Member Bryan moved to nominate Mayor Pike to the RTC Board of Directors. Council Member Miller seconded. Motion carried 5-0. Mayor Pike abstained. Consider/Discuss/Act on appointment to fill a vacancy on the Neighborhood Design Advisory Committee. (City Secretary) There is currently a vacancy on the Neighborhood Design Advisory Committee. MOTION: Council Member Miller moved to table this item to a future meeting. Council Member Bryan seconded. Motion carried 6-0. 10. Consider/Discuss/Act on a Resolution authorizing the execution of Boundary Adjustment Agreement Between the Municipalities of Melissa and Anna (the "Agreement"). (City Manager) Currently there is a boundary line that separates Anna's southern growth area from Melissa's northern growth area. Provisions in the Texas Local Government Code allow cities to adjust common borders and planning areas. For some time the cities have been discussing a change in that boundary that would redraw the boundary line so that it matches the centerline of the Collin County Outer Loop the ("Outer Loop Boundary"). It will take a relatively long period of time, likely many years, before the cities extend their city limits into the areas close to the Outer Loop Boundary. However, the cities desire to make this adjustment now so that their respective future land use, law enforcement and other regulatory responsibilities can be planned around the Outer Loop Boundary. The cities have agreed that this is a logical dividing line so that each city will be able to confine its regulatory responsibilities to one side of this major regional thoroughfare. The Agreement would officially memorialize the boundary adjustment and it would be submitted to Collin County to place the general public on notice of the new boundary. The school districts are aware of the proposed adjustments and have adjusted their boundaries accordingly to be consistent with the proposed municipal boundaries. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, AUTHORIZING THE EXECUTION OF A BOUNDARY ADJUSTMENT AGREEMENT BETWEEN THE MUNICIPALITIES OF MELISSAAND ANNA MOTION: Council Member Burr moved to approve. Council Member Beazley seconded. Motion carried 6-0. 11. Consider/Discuss/ Act on a Resolution extending the Hurricane Creek Subdivision Improvement Agreement. (Maurice Schwanke) After lengthy discussion and work the City Council approved the Villages of Hurricane Creek Subdivision Improvement Agreement with an effective on March 11th, 2015. The agreement replaced an existing agreement and the land use entitlements were changed. Within the agreement the Developer and the City had several Obligations that would have needed to occur. The developer will not be able to meet their obligations by the expiration of the agreement. The developer was granted an extension and several productive meetings were held. In order to work out the final details an additional extension is needed. A RESOLUTION OF THE CITY OF ANNA, TEXAS, TEMPORARILY EXTENDING THE VILLAGES OF HURRICANE CREEK SUBDIVISION IMPROVEMENT AGREEMENT MOTION: Council Member Beazley moved to approve. Council Member Bryan seconded. Motion carried 6-0. 12. Consider/Discussion/Act on potential vacancy for City Council Place 2. (City Council) MOTION: Council Member Miller moved to accept Rene Martinez's resignation from City Council Place 2. Council Member Beazley seconded. Motion carried 6- 0. 13. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code; code enforcement action (Tex. Gov't Code §551.071) b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements C. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); City Attorney Annual Review, City Manager, Police Chief, and related contracts and appointments d. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); discuss lease of property held by Economic Development Corporation; possible incentive agreements with commercial property developers; pending negotiations on development agreements MOTION: Council Member Bryan moved to enter closed session. Council Member Burr seconded. Motion carried 6-0. Mayor Pike closed the open meeting at 8:17 p.m. Mayor Pike reconvened the open meeting at 8:45 p.m. 14. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary Mayor Pike adjourned the meeting at 8:46 p.m. 15. Adjourn. ATTEST: City Secretary Carrie L. Smith App Mayor Pike 22, 2018. ANNA CITY COUNCIL MINUTES REGULAR SESSION Tuesday, May 8, 2018 @ 7:30 PM The City Council of the City of Anna met in Regular Session at 7:30 p.m., on May 8, 2018, at the Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. M A.) Hold the second Public Hearing on a voluntary annexation of a 10.144 acre tract of land located in the Grandison Stark Survey, Abstract No. 798 Mayor Pike opened the public hearing at 7:50 p.m. MOTION: Council Member Beazley moved to hold the public hearing open until May 22, 2018 at City Hall. Council Member Miller seconded. Motion carried 7-0. B.) Consider/Discuss/Action regarding Annexation. (Maurice Schwanke) MOTION: Council Member Beazley moved to take no action. Council Member Bryan seconded. Motion carried 7-0.