HomeMy WebLinkAboutCCmin2019-06-25ANNA CITY COUNCIL
MINUTES
WORK SESSION
June 25, 2019
The City Council of the City of Anna met in Work Session on the above date at Anna
City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order, Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 6:30 p.m.
Council Member's Tutson and Reeves were absent.
2. Administer Oath of Office to newly elected Council Member Josh Vollmer.
(City Secretary)
3. Consider/Discuss/Action on appointment of a Mayor Pro -Tem. (City
Council)
MOTION: Council Member Beazley moved to nominate Lee Miller as Mayor Pro
Tem. Council Member Bryan seconded. Motion carried 4-1 Council Member
Miller abstained.
4. Consider/Discuss/Action on appointing a Deputy Mayor Pro -Tem. (City
Council)
MOTION: Council Member Bryan moved to nominate John Beazley. Council
Member Miller seconded. Motion carried 4-1 Council Member Beazley abstained.
5. Presentation by Dude Solutions for Smart Gov Professional Services
related to permitting, inspections, planning, zoning and business licensing
software. (Ashley Stathatos)
Vendor gave a presentation and answered Council's questions.
6. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071). Development Fees; Law Enforcement Services.
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards
and Commissions
MOTION: Council Member Bryan moved to enter closed session. Council
Member Beazley seconded. Motion carried 5-0.
Mayor Pike recessed the meeting.
Mayor Pike reconvened the meeting at 7:43 p.m.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
7. Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
8. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
Mayor Pike adjourned the meeting at 7:44 p.m.
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City Secretary Carrie L. Smith
ANNA CITY COUNCIL
MINUTES
REGULAR SESSION
June 25, 2019
1. Call to Order/Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 7:44 p.m.
Council Member Reeves was absent.
2. Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
3. Citizen Comments.
Citizens are allowed three minutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
None.
4. Receive reports from Staff or the City Council about items of community
interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules, an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment); a
reminder about an upcoming event organized or sponsored by the governing
body, information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
a. Recognize Lt. Pete Copin for Service as Acting Police Chief (Jim Proce)
Mayor Pike recognized out -going Council Member Alonzo Tutson for his service.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
a. Approve Council Meeting Minutes for June 11, 2019. (Carrie Smith)
b. Approving a Resolution Agreement for Services with National Sign Plazas,
Inc. (Ryan Henderson)
The agreement for services with National Sign Plazas, Inc. is a five year
renewal agreement where the City will remain in permitting National Sign
Plaza the ability to host directional signs within the City right-of-way. The
Contractor, National Sign Plaza, is directly responsible for the administration
of the Sign Plaza Program and responsible for contracting with developers
and/or homebuilders for the lease of sign panels subject to the City's
approval. Contractor will collect, and remit to the City, an administrative fee of
$10.00 per panel per month. Fees will be remitted within sixty (60) days of the
end of each fiscal quarter. The topper panel seen today will be replaced with
the replica of the logo of the City of Anna found on the water tower. I n addition
to the new topper panel, the City will also be seeking to incorporate wayfinding
signage, for City facilities, as identified as a deliverable within the City of Anna
Strategic Plan.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING
AGREEMENT FOR SERVICES WITH NATIONAL SIGN PLAZAS, INC.
AND THE CITY OF ANNA
MOTION: Council Member Beazley moved to approve consent items a and b.
Council Member Bryan seconded. Motion carried 6-0.
c. Approving a Resolution for a Marketing Agreement with Utility Service
Partners Private Label, Inc. (Jim Proce)
At the February 26, 2019, City Council Work Session, the City Manager
presented to the City Council the National League of Cities (NLC) Service
Line Warranty Program administered by Utility Service Partners Private
Label, Inc.
The NLC Service Line Warranty Program provides an optional, proactive
solution to a problem that is bound to strike our neighbors at some point in
time.
When private service lines break or leak, many homeowners call the city first
and are often surprised and frustrated to learn that the city can't help.
Educational marketing about homeowners' responsibility for service lines is a
key component of the program.
This program provides affordable repair plans backed by vetted, local -area
contractors, keeping dollars in the local economy. At no cost to the city, the
program offers affordable protection for in-home plumbing and external water
and sewer lines that will cover the cost of repairing leaks, breaks and clogs.
The program features generous coverage amounts, and there is never a
service fee or deductible. There are no annual or lifetime limits.
The Marketing Agreement before the Council grants Utility Services Partners
Private Label, Inc. a non-exclusive license to use, only during the term of the
agreement, the City s name and logo on letterhead, bills, and marketing
materials to be sent to residential property owner regarding the NLC Service
Line Warranty Program. The cost for the materials will solely be on Utility
Services Partners and will be subject to the City's prior review and approval.
The term of the agreement shall be for three years from the effective date.
The agreement will automatically renew for an additional one-year term unless
one of the parties give the other written notice at least ninety days prior to the
end of the term.
As a consideration for such license, Utility Service Partners will pay to the City
a license fee set forth in Exhibit A of the agreement.
The City Attorney has reviewed all of the agreement terms and has approved
them for execution.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING
MARKETING AGREEMENT WITH UTILITY SERVICE PARTNERS
PRIVATE LABEL, INC. AND THE CITY OF ANNA
MOTION: Council Member Beazley moved to approve consent Item c. Council
Member Bryan seconded. Motion carried 6-0.
6. Consider/Discuss/Action on an Ordinance adopting and enacting a new
Code of Ordinances. (Carrie Smith)
City staff has been working with Franklin Legal Publishing since January 2018 to
complete the recodification of all City Ordinances, including comprehensive
editorial and legal reviews performed by licensed attorneys specializing in municipal
law.
Franklin Legal reviewed, edited and consolidated City legislation and organized it
into a user-friendly Code of Ordinances. They have analyzed, dissected and
questioned every word in the Code. They have corrected inconsistencies,
duplications, and conflicts with state law.
Once adopted the Code of Ordinances will be accessible online 24/7 from any
computer, tablet or other mobile devises. The Code will be searchable and make
research anywhere, anytime easier.
Supplements will be submitted annually to update the Code with new Ordinances
adopted throughout the year.
City Staff and City Attorney have reviewed the Code.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, ADOPTING AND
ENACTING A NEW CODE OF ORDINANCES; PROVIDING FOR THE
REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN;
PROVIDING A PENALTY FOR THE VIOLATION THEREOF NOT
EXCEEDING $500 GENERALLY OR EXCEEDING $2,000 FOR
VIOLATIONS RELATING TO FIRE SAFETY, ZONING OR PUBLIC HEALTH
AND SANITATION OR EXCEEDING $4,000 FOR VIOLATIONS RELATING
TO DUMPING OF REFUSE; PROVIDING FOR THE AMENDMENT OF
SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS
ORDINANCE SHALL BECOME EFFECTIVE.
MOTION: Mayor Pike moved to approve. Council Member Toten seconded.
Motion carried 6-0.
7. Consider/Discuss/Act on Appointment of EDC Members (Interview
Committee)
ECONOMIC DEVELOPMENT CORPORATION RESPONSIBILITIES The
Economic Development Corporation is a seven member Board whose
responsibilities include: identifying and funding opportunities to expand the city's
business tax base and promote job growth within the community.
MEETINGS Unless otherwise posted, the Board meets at 6:30 p.m. on the first
Thursday of each month at the City Hall Administration Building, 111 North Powell
Pkwy, Anna, Texas.
The terms for Places 1, 3, 5 and 7 on the Anna Economic Development
Corporation Board of Directors are expiring and Place 6 is vacant. The members of
the Interview Committee nominated the following:
Place 1 -Anthony Richardson
Place 3 — Doris Pierce
Place 5 - Stan Carver
Place 6 — Raul Hernandez — % Term
Place 7 — Michelle Hawkins
MOTION Council Member Toten moved to approve the nominations. Council
Member Bryan seconded. Motion carried 6-0.
8. Consider/Discuss/Act on Appointment of CDC Members (Interview
Committee)
COMMUNITY DEVELOPMENT CORPORATION RESPONSIBILITIES The
Community Development Corporation is a seven member Board whose
responsibilities include: identifying and funding community facilities and related
projects to maintain and enhance the quality of life in Anna; and working with the
Economic Development Corporation on efforts to expand the city's business tax
base and promote job growth within the community.
MEETINGS Unless otherwise posted, the Board meets at 6:30 p.m. on the first
Thursday of each month at the City Hall Administration Building, 111 North Powell
Pkwy, Anna, Texas.
The terms for Places 1, 3, 5 and 7 on the Anna Community Development Board of
Directors are expiring and Place 6 is vacant.
The members of the Interview Committee nominated the following:
Place 1 -Anthony Richardson
Place 3 — Doris Pierce
Place 5 - Stan Carver
Place 6 — Raul Hernandez — Y2 Term
Place 7 — Michelle Hawkins
MOTION: Council Member Beazley moved to approve the nominations. Council
Member Bryan seconded. Motion carried 6-0.
9. Consider/Discuss/Act on Appointment of Planning and Zoning Commission
Members (Interview Committee)
PLANNING AND ZONING COMMISSION RESPONSIBILITIES The Planning
and Zoning Commission is a seven member Board that reviews and considers
submitted site plans and plats, makes recommendations to the City Council on
Zoning Ordinance amendments, Comprehensive Plan amendments, Specific Use
permits and re -zoning requests.
MEETINGS Unless otherwise posted, the Board meets at 7 p.m. on the first
Monday of each month at the City Hall Administration Building, 111 North Powell
Pkwy, Anna, Texas.
The terms for Places 1, 3, 5 and 7 on the Planning and Zoning Commission are
expiring.
The members of the Interview Committee nominated the following:
Place 1 — Daniel Moody
Place 3 - Wayne Barton
Place 5 —Alonzo Tutson
Place 7 - Danny Ussery
MOTION: Council Member Beazley moved to approve the nominations. Council
Member Bryan seconded. Motion carried 6-0.
10. Consider/Discuss/Act on Appointment of Parks Advisory Board Members
(Interview Committee)
PARKS ADVISORY BOARD RESPONSIBILITIES The Parks Advisory Board
is a seven member Board that advises the City Council on park related matters.
MEETINGS Unless otherwise posted, the Board meets at 7 p.m. on the third
Monday of each month at the City Hall Administration Building, 111 North Powell
Pkwy, Anna, Texas.
The terms for Places 1, 3, 5 and 7 on the Parks Advisory Board are expiring and
Place 4 is vacant.
The members of the Interview Committee nominated the following:
Place 1 Danna Ward
Place 3 Eldon Baker
Place 4 Joe Crowder— % Term
Place 5 Jon Hendricks
Place 7 Andy Michrina
MOTION: Mayor Pike moved to approve the nominations. Council Member Toten
seconded. Motion carried 6-0.
11. Consider/Discuss/Act on Appointment of the Board of Adjustments
Members (Interview Committee)
BOARD OF ADJUSTMENT RESPONSIBILITIES The Board of Adjustment
hears and determines appeals of administrative decisions, petitions for variances in
the case of peculiar and unusual circumstances which would prevent the reasonable
use of land and such other matters as may be required by the City Council or law.
ME ETI NGS The BOA meets as needed to hear an appeal request. The meetings
of the BOA are generally held at the City Hall Administration Building, 111 North
Powell Pkwy, Anna, Texas.
The terms for Places 1, 3, 5 and Alternate 1 on the Board of Adjustment are
expiring.
The members of the Interview Committee nominated the following:
Place 1 - Jon Hendricks
Place 3 — Nick Rubits
Place 5 — Tony Bellefond
Alternate 1 — Sandy Setliff
MOTION: Council Member Beazley moved to approve nominations. Mayor Pike
seconded. Motion carried 6-0.
12. Discuss/Consider/Action on an Ordinance establishing criteria for approval
of community sponsored, non-profit park and recreation functions.
This ordinance is for when community organizations that are not affiliated with the
city request use of city facilities and/or services for reduced rates or free of charge.
- City Council approval is required for any functions of community organizations that
will require the expenditure of public funds.
• The City Manager may approve reduced rates and free use of facilities for the
following organizations: Anna ISD, Anna PTA, Greater Anna Chamber of
Commerce, Anna EDC and CDC, Anna Fire and Police Associations, Anna Area
Historical Preservation Society, Anna Rotary, Anna Boy Scouts and Anna Girl
Scouts.
- The Parks Board may approve reduced rates and free use of facilities for any
other community organizations.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS, AMENDING THE ANNA
CITY CODE OF ORDINANCES BY AMENDING PART II ( GENERAL
ORDINANCES), ARTICLE 47 (CITY PARKS, RECREATION AND SPECIAL
EVENTS)AND ADDING SECTION 5, (NON -CITY, COMMUNITY PARKS AND
RECREATION FUNCTIONS); PROVIDING FOR SAVINGS,
SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN
EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE
CAPTION HEREOF.
MOTION: Council Member Vollmer moved to approve. Council Member Beazley
seconded. Motion carried 6-0.
13. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071). Development Fees; Law Enforcement Services.
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards
and Commissions
None.
14. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
None.
15. Adjourn.
Mayor Pike adjourned the meeting at 8:24 p.m.
ATTEST:
City Secretary Came L. Smith