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HomeMy WebLinkAboutRes 2019-08-607 Emmitt Smith Gran Fondo Cycling EventCITY OF ANNA RESOLUTION NO. 0I q 0� -- W9 RESOLUTION REGARDING THE APPROVAL OF A SPECIAL EVENT PERMIT TO NATE GOODELL FOR THE EMMITT SMITH GRAN FONDO CYCLING EVENT. WHEREAS, Nate Goodell has submitted a Special Event Permit application for the Emmitt Smith Gran Fondo cycling event through the City of Anna; and WHEREAS, according to Anna City Code of Ordinances, the City Council shall approve all Special Event Applications; and WHEREAS, staff has reviewed the Special Event Application and finds that Nate Goodell has planned a safe, fun -filled event through the community; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS THAT: Section 1. Recitals Incorporated The recitals set forth above are incorporated herein for all purposes as if set forth in full. Section 2. The City Council hereby approves the Special Event Permit to Nate Goodell for the Emmitt Smith Gran Fondo cycling event. PASSED by the City Council of the City of Anna, Texas, on this 27th, day of August 2019. APPROVED: `\\\\\\\111111lllllll/// O F A/V A °... - ti. - * = Mayor Nate Pike ATTEST: City Secretary Carrie L. Smith Planning and Development Dept. 3223 N. Powell Pkwy Anna, TX 75409 972-924-2616 Type of Event: ❑Carnival ❑Circus ❑Festival ❑Parade ❑Tent NOther Applicant Name: EMMITT SMITH GRAN FONDO / PAT AND EMMITT SMITH CHARITIES Address: 14902 Preston Road Suite 404-1042 City: Dallas, State: TX Zip Code: 75254 Phone#: Pat and Emmitt Smith Charities 972-674-3124 Nate Goodell 972-955-1962 Email: Date: *Note: Applications must be filed at least 30 days in advance. Dates of Activity: 9/14/2019 Reservation Time Block: 6:00am - 11:00am Type of Activity (explain purpose of activi : Charity Cycling event (rest stop for riders Estimated Number of People Attending Activity: 300 riders spread out over an hour and a half period Reservation Location: TBD( reaching out to First Christian church and Anna ISD) Will Food and/or Beverages be on-site for the activity? N Yes ❑ No Will Alcohol be served or sold? ❑ Yes 91 No if yes, include request letter If yes, please indicate who the vendors are (food and drinks): Food will be provided through the Gran Fondo Charity Partners. Please identify all other activities & structures (bounce house, tents, music, sports, games, etc.): 10x10 and 10x20 tents. Music running on a portable PA system *If City Resources (Personnel, equipment and supplies) are used, the cost of Resources will be covered by the event sponsor. 4©I 9 Booths, Tents, or Canopies: If your event will include any tents or canopies, please provide a copy of the "Certificate of Fire Retardant" for each such device when submitting the permit application. All booths that will be cooking on-site, must meet all applicable fire codes for the City of Anna. Fire extinguishers must be supplied and are required for entry. Food and Beverages: All vendors must be in compliance with all state and local laws. A copy of appropriate licenses should be on site during the event. The Applicant shall provide with this application a list of all food and beverage vendors participating in the event so that the vendors can be pre -approved through the County Health Department. Alcoholic Beverages: Alcohol consumption or sales is prohibited on City property including parks, a public street, sidewalk or parking area adjacent to a public park, unless expressly authorized by the written permission of the City Council authorizing consumption of alcohol in a City Park in connection with an approved Special Event. Security, Crowd Control, and Traffic Control: o The applicant may be required to provide police officers for security, crowd control, and traffic control at the Special Event. Expenses for the Officers will be paid by the event `o organizers. The total number of police officers working the Special Event is determined by the City of Anna Police Chief. Planning variables include: the estimated number of people, the availability of alcoholic beverages, topography and size of the event, weather C conditions, the time of day during which the Special Event is held, the need for street N closures or re-routing of vehicular or pedestrian traffic, and the history of the Special Event. C r_ Insurance: cc Z11 Insurance is required for all special events at which the attendance is estimated at over 250 Npeople. It may be required for events with fewer people if food or alcohol is sold or given away or activities are of a physical nature that would warrant insurance. The City reserves the right to review and determine amount of coverage required based on level of activity at the Special Event. Each policy will name the City of Anna as an additional insured and a copy of the Certificate of Insurance will be submitted to City Hall one week before the event start date. Indemnity Agreement: As a condition of the Special Event Permit being issued, the Applicant acknowledges that he/she has voluntarily applied for a Special Event Permit that in consideration of the privileges associated therewith, Applicant agrees to PROTECT, DEFEND, INDEMNIFY, and HOLD HARMLESS, the City of Anna, its officers, agents, and employees, from and against any claim, proceeding, cause of action, judgment, penalty, or any other cost or expense arising or growing out of , associated or in connection to the Special Event. The indemnification includes, but is not limited to, losses, damage, or liability on account of injury, death or otherwise, to any person or damage to any property, arising from any negligent act, error or omission of the 019 -o 9 .-(00 undersigned, its officers, employees or agents, arising out of, resulting from, or caused by any act occurring as a result of the exercise of the privileges granted by this permit. Applicant agrees that this indemnity agreement is intended to be as broad and inclusive as is permitted by the laws of the state of Texas, and that if any portion is held invalid, then it is agreed that the balance shall; notwithstanding, continue in full legal force and effect. I do solemnly swear (or affirm) that all the answers given and statements made on this application and supporting documents are full, true, and correct to the best of my knowledge and beliefs. I have been given a copy of the Anna City Code ordinance Part II, LArticle 47 and have read the provisions contained therein and agree to abide by them. Applicant Name: Nate Goodell in Signature: Date: 7/15/2019 Submittal Requirements: E1. Completed application with signatures and contact information. L 2. Submit application fee ($50) and deposit ($300). (Ord. No. 410-2008; Checks payable to the City of Anna) U 3. Map of Event area. 4. List of food and beverage vendors and/or copy of current license from vendor. E 5. Statement of Intent to obtain Insurance and/or Proof of Insurance. ( A copy of the Certificate -Q of Insurance is due a minimum of one week before event start date) 6. Letter of request if alcohol is desired. For Office Use Only: Date Application & De osit Received $300: Date Application Fee Received ($50): Received By: Received By: Cash or Check # Cash or Check # Receipt #: Recei t #: Required Documents Rec'd: ❑ Completed Application ❑ Insurance ❑ Food Vendor List ❑ Sound System ❑ Map ❑ Alcohol Request (optional) ❑ Other: ❑ Other: ❑ Approved by: ❑Permit Issued Date: Assign Date of Parks Board Review of Application: (put date in blank and not!Applicant. dol q -OSS -6o-i RAN FONDC WESTMINSTER Q HOUSTON ST GRAY[ 2862 0? EMMITT SMITH ANNA } = m J — w 424 sn GRAN FONDO" N U PRESENTED BY WHITE ST O �n TOYOTA i RIM Course 45 Mile Marker MELISSA Start / Finish® fALTOGA Rest- Stop O Lm PRINCETON LOWRY CROSSIN LEN Lucas RD ,[� Ro ; ` — e PARKER RD 2 C SOUTHFORK K RD BLUE RIDGE U