HomeMy WebLinkAboutCCmin2019-08-13ANNA CITYCOUNCIL
MINUTES
WORK SESSION
August 13, 2019
The City Council of the City of Anna met in Work Session on the above date at Anna
City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
Mayor Pike called the meeting to order at 6:30 p.m.
All members were present.
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
Council Member Miller moved to enter closed session. Council Member Toten
seconded. Motion carried 7-0.
Mayor Pike recessed the meeting at 6:36 p.m.
Mayor Pike reconvened the meeting at 7:30 p.m.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
3. Consider/Discuss/Action on any items listed on any agenda work session, regular
meeting, or closed session—that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
None.
4. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
Mayor Pike adjourned the meeting at 7:30 p.m.
OF ANti9''--; Appro edn t ust 27, 2019.
*
=Mayor Nate Pike
ATTEST:
rEX P
City Secretary Carrie L. Smith
ANNACITYCOUNCIL
MINUTES
REGULAR SESSION
August 13, 2019
Mayor Pike called the meeting to order at 7:30 p.m.
All members were present.
Mayor Pike led the invocation and pledge.
3. Citizen Comments.
Citizens are allowed three minutes to speak. The Council is unable to respond
to or discuss any issues that are brought up during this section that are not on
the agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
Christine Lewis - Code enforcement
Bill Morgan - Opposed to tax rate
Erin Thompson - Sherley Park and progress
4. Receive reports from Staff or the City Council about items of community
interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment), a
reminder about an upcoming event organized or sponsored by the goveming
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
The City is seeking volunteer's to help with constructing the playground equipment
at Historical Sherley Park August 19th through the 23rd.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
Consent Agenda Items g., h., and n. were removed from consent for individual
action.
a. Approve the City Council Minutes for the July 23rd and 25th meetings. (Carrie
S mith)
b. Review CDC Minutes from the July 11, 2019 Special Called Meeting. (Joey
Grisham)
c. Review CDC Minutes for the July 11, 2019 Special Called meeting. (Joey
Grisham)
d. Review minutes of the July 1, 2019 Planning and Zoning Meeting.
e. Review minutes of the July 1, 2019 Planning and Zoning Special Meeting.
f. Review Quarterly Investment Report (Dana Thornhill)
In accordance with the Public Funds Investment Act, the City of Anna is
required to submit a quarterly report on the investment of all Public Funds
held by the City. The report includes the following:
• Review of the City's holdings
• Comparison of book vs. market value
• Allocation information
• Other information related to the P F I A
The City's portfolio as of quarter ending June 30, 2019 earned an average
yield of 2.40% and a year to date average yield of 2.34%. The total year to
date interest earnings are $918,854.
g. Approve a Resolution naming the date and place of a public hearing on the FY
2019-2020 budget. (Dana Thornhill)
Section 7.02 of the City Charter states that on or before the 15th day of
August of the fiscal year, the City Manager must submit to the City Council a
budget for the ensuing fiscal year; and at the Council meeting when the
budget is submitted, the City Council must name the date and place of the
public hearing on the budget.
A RESOLUTION OF THE CITY OF ANNA, TEXAS, NAMING THE
DATE AND PLACE OF A PUBLIC HEARING ON THE FY 2019-2020
BUDGET.
Mayor Pike announced the public hearing will be held 9/3 at 6:30 p.m. at City
Hall Council Chambers.
MOTI ON: Mayor Pike moved to approve. Council Member Miller seconded.
Council members to vote in favor of that rate. That would require at least 5
Council members to vote in favor of the proposed tax rate.
Mayor Pike announced the public hearings will be held August 27th and
September 3rd.
A RESOLUTION OF THE CITY OF ANNA, TEXAS NAMING THE
MAXIMUM TAX RATE THE COUNCIL MAYADOPT FOR THE 2019 TAX
YEAR AND SETTING THE DATES AND TIMES FOR PUBLIC
HEARINGS ON THE TAX RATE
MOTION: Council Member Beazley moved to approve. Council Member
Vollmer seconded. Motion carried 7-0.
Approve a Resolution Authorizing the
With Lexipol to Provide the Police
Software. (Chief Caponera)
City Manager To Sign An Agreement
Department with Policy Management
Lexipol provides law enforcement agencies with state -specific policy and
training solutions that reduce risk, lower litigation costs and improve personnel
safety in public safety agencies. This policy management, update and training
solution enhances our ability to provide quality law enforcement services to
our neighbors through the development and implementation of sound and
legally defensible policies and procedures. Lexipol boasts that it is the only
company of its kind that has a mixture of public safety professionals, attorneys
and subject matter experts on staff working to ensure all policies follow best
practices and are legally defensible.
As part of the City's Strategic Plan, the police department committed to
completing the review and update of the policy and procedure manual by
December 31, 2019. Using the software solution from Lexipol will help us
achieve this goal and will set the department up to begin the process to
become a recognized agency through the Texas Police Chiefs Association
Best Practices Recognition program.
Deploying this software solution will streamline our policy making process and
even enhance staff's knowledge of the policies through the use of the training
component. This web -based platform is available through mobile apps that
officers can download on their smartphones or tablets and have readily
accessible in the field. Once implemented, Lexipol's legal team will send
regular updates to policies as legislation and judicial changes emerge.
The annual cost of this solution is $9,611. After the first year, we will need to
account for the cost in future budgets, assuming seizure funds cannot carry
the cost moving forward. This would be addressed as a supplemental request
in the FYI 9/20 budget.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT BETWEEN THE CITY OF ANNA AND LEXIPOL, LLC A
DELAWARE LIMITED LIABILITY COMPANY ("LEXIPOL") FOR THE
USE OF SOFTWARE AND SUBSCRIPTION MATERIAL.
Approve a Resolution Authorizing the City Manager to Extend the ILA
Between the Police Department and the Collin County Sheriff's Office for
Child Abuse Task Force Services. (Chief Caponera)
Since 2010, the Police Department has paid to be a member of Collin County
Child Abuse Task Force, which provides investigators who have specialized
training and expertise to assist with all crimes against children investigations.
Working in conjunction with our Child Abuse/Family Violence Investigator, the
police department has access to a plethora of services provided by the Collin
County Child Advocacy Center.
The term of our existing contract expires on September 30, 2019. This
extension is good until September 30, 2023. The annual cost for our
participation in this Task Force is a nominal $7,500.
Continuing our partnership in this task force will ensure our residents receive
the highest quality law enforcement services possible.
This partnership is in alignment with Goal #3, Objective 7 of the City's
Strategic Plan - Have strong partnerships with the City, the schools and
community organizations.
A RESOLUTION OF THE CITY OF ANNA, TEXAS EXTENDING AN
INTERLOCAL AGREEMENT FOR CHILD ABUSE TASKFORCE
SERVICES BETWEEN THE CITY OF ANNA AND COLLIN COUNTY,
TEXAS.
k. Approve a Resolution approving the Jeffrey Jones Development Plat. (Ashley
Strathatos)
The development plat for review is located within Anna's extra territorial
jurisdiction and is specifically located at 2590 Brynlee James Ln, off of
County Road 479. The tract is in the G. W. Daniels Survey, Abstract No. 289
and contains 17.911 acres of land. The owner is proposing to put a new home
and shop on the property. The submittal meets the City of Anna development
plat requirements.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
JEFFREY JONES DEVELOPMENT PLAT
Approve a Resolution approving the K. Adams Addition Development
Plat. (Ashley Strathatos)
The development plat for review is located within Anna's extra territorial
jurisdiction and is located at the Southwest corner of County Road 429 and
County Road 478. The tract is in the M.R. Roberts Survey, Abstract No. 742
and contains 8.211 acres of land. The owner is proposing to put four RV
Storage buildings on the property. The submittal meets the City of Anna
development plat requirements.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
K. ADAMS ADDITION DEVELOPMENT PLAT
m. Approve a Resolution approving the Padilla Development Plat. (Ashley
Strathatos)
The development plat for review is located within Anna's extra territorial
jurisdiction and is located off of County Road 479. The tract is in the G.W.
Daniels Survey, Abstract No. 289 and contains 5.00 acres of land. The owner
is proposing to put a new home and garage on the property. The submittal
meets the City of Anna development plat requirements.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
PADILLA DEVELOPMENT PLAT
Approve a Resolution approving the Shadowbend Phase 1 and 2 Preliminary
Plat. (Ashley Strathatos)
The Shadowbend Phase 1 and 2 preliminary plat contains 138.8 acres
located in the J C Brantley Survey, Abstract No. 114. This tract is located on
the Northeast corner of Rosamond Pkwy and Highway 5. The preliminary plat
is for 465 residential lots, 23 open space lots, 1 future retail tract, and one
future tract to be platted later. The tract of land is zoned as a mixed use
Planned Development allowing for C-1 uses on the approved Retail and
Commercial areas and Single Family Residential Homes with minimum lot
sizes of 6000 SF, 7200 SF, and 8400 SF.
Any remaining utility and drainage comments will be addressed with the Civil
Plans. Two additional notes were added after a motion by the Planning and
Zoning Commission. One to assure connectivity to the City of Anna's trail
system and the other to ensure that the lots are approved subject to the
detention to ensure proper detention is achieved throughout both phases.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
PRELIMINARY PLAT OF SHADOWBEND PHASE 1 &2.
MOTION: Council Member Miller moved to approve. Council Member Toten
seconded. Motion carried 7-0.
o. Approve a Resolution approving the Travis Development Plat. (Ashley
Strathatos)
The development plat for review is located within Anna's extra territorial
jurisdiction and is specifically located at 2508 Brynlee James Ln, off of
County Road 479. The tract is in the G.W. Daniels Survey, Abstract No. 289
and contains 6.00 acres of land. The owner is proposing to put a new home
on the property. The submittal meets the City of Anna development plat
requirements.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
TRAVIS DEVELOPMENT PLAT
p. Approve a Resolution Supporting Application for Safe Routes to School
(SRTS) Funding. (Greg Peters)
At the March 12, 2019, City Council Meeting, former Public Works Director
Joseph Johnson presented to Council for discussion a grant funding
opportunity through the Texas Department of Transportation's Safe Routes to
School grant program.
The Texas Department of Transportation (TxDOT) has announced an
upcoming call for projects for bicycle and pedestrian infrastructure. The Safe
Routes to School ( SRTS) program is administered by TxDOT and provides
funds to design and construct bikeway and pedestrian projects located within
2 miles of K-8 schools. TxDOT has $ 8.7 million available and City matching
funds are not required.
Staff will be submitting an application for projects that complete missing
sidewalk segments near Anna Middle School and Sue Rattan Elementary.
A resolution from the City Council supporting application for grant funding is
required as part of the final application packet.
A RESOLUTION SUPPORTING THE CITY OF ANNA, TEXAS'
APPLICATION TO THE TEXAS DEPARTMENT OF
TRANSPORTATION'S 2019 TRANSPORTATION ALTERNATIVES
SET-ASIDE (TASA)/SAFE ROUTES TO SCHOOL -INFRASTRUCTURE
(SRTS) CALL FOR PROJECTS
MOTION Council Member Beazley moved to approve Consent Agenda items, a.,
b., c., d., e., f., i., j., k., I., m., o., and p. Council Member Bryan seconded. Motion
carried 7-0.
6. Presentation of the proposed FY 2019-2020 Budget. (Dana Thornhill)
Section 7.02 of the City Charter states that on or before the 15th day of August of
the fiscal year, the City Manager must submit to the City Council a budget for the
ensuing fiscal year. Staff will provide a brief presentation of the proposed FY 2019-
2020 Budget. A hard copy of the draft budget will be provided to each City Council
member for review. A copy of the draft budget will be posted on the City's website
on August 15th.
7. Consider/Discuss/,fiction approving a Resolution approving a Development
Agreement with Bloomfield Homes to make improvements to Lakeview
Park. (Ashley Stathatos)
Bloomfield homes would like to make improvements to Lakeview Park in return for
Park Credits. The improvements being proposed include the following: Irrigation
$130,560; 10 Trees (3") $2,500, Hydro Mulch $2,000; Bermuda Sod $73,000;
Grading/Spraying weeds for New Grass Area $12,000; Playground (Installation,
Material, Wood Fiber) $160,000; Concrete Edge for Playground $12,000; and a 4
foot Tall Fence by the Playground (approx. 200 LF) $3,800; a Pavilion with
engineered drawings and install (2424) $36,000; Pavilion concrete pad (24' x 24')
$4,500; Additional 8' wide Hike and Bike Trail (1,250 LF) $76,375; Restroom
$105,000; 4 Pet Stations $3,000; a Water Fountain/Pet Fountain $4,500; 3 Trash
Receptacles $2,700; a Retaining Wall along the parking lot $3,500, a Head Wall
along the pond $25,000, Lake Dredging $40,000 and funds for Contingency
$27,364. For a total of $723,799.
To date, a parking lot, restrooms, retaining wall, sidewalk & trails, grading and
several minor components stated herein have already been built or provided by
Bloomfield with the understanding that these would be handled through Park
credits. Bloomfield has requested to complete the agreement enabling the
remaining components to be constructed which include the improvements noted
above.
At the Council meeting on June 11, 2019, the City Council did not approve the item
brought before them, which included Lakeview Park and Slayter Creek Park
(partially located in West Crossing). There were questions from the public during
public comment with regard to Slater Creek Park improvements and the placement
of a playground, which is unrelated to the Lakeview improvements. The developer,
Bloomfield, had previously received approval from prior staff to proceed with
several of these items in Lakeview, so several of the items in Lakeview were
already constructed and in place in exchange for the Parks development fee
credits.
When the item for both items previously tied together failed, the developer followed
up by having a series town hall meetings in the neighborhoods to discuss the
improvements and the community expectations for delivery of these amenities
promised to these communities. Staff attended these meetings to observe and
answer any City related questions but did not do a formal presentation. The
consensus from the neighborhoods was approval of the Lakeview Estate
improvements should move forward. The improvements in West Crossing which
are not related to this item before you currently were split and will be addressed at a
future meeting as these items are still being determined.
At their July meeting, the Parks Board reviewed the two items (Lakeview and
Slayter Creek) and recommended the remaining improvements be completed and
be brought before Council for recommended approval. The work at Slayter Creek
(West Crossing) as discussed herein will be brought back at a future meeting.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
DEVELOPMENT AGREEMENT WITH BLOOMFIELD HOMES, L.P., A
TEXAS LIMITED PARTNERSHIP AND THE CITYOF ANNA.
MOTION: Mayor Pike moved to approve. Council Member Miller seconded.
Motion carried 7-0.
•1 111 1• •
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071).
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
C. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
MOTION: Council Member Bryan moved to enter closed session. Council
Member Beazley seconded. Motion carried 7-0.
Mayor Pike recessed the meeting at 9:23 p.m.
Mayor Pike reconvened the meeting at 9:37 p.m.
9. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
None
10. Adjourn.
Mayor Pike adjourned the meeting at 9:37 p.m.
ATTEST:
City Secretary Carrie L. Smith
Approve o he g t 27, 2019.
Mayor Nate Pike
CITY OF ANNA SPEAKER SIGN -IN FORM
WELCOME TO THE ANNA CITY COUNCIL MEETING!
• Those wishing to address the City Council are asked to complete this form. Please present the form
and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular
meeting. Groups wishing to address the same issue are encouraged to select a spokesperson.
• The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate
time. Please approach the speaker's stand, state your name and address for the record, and discuss
the specific agenda item or topic of interest. Please direct your comments only to the Presiding
Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen
comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive
to the conduct of City business.
• Although the City Council cannot take specific action on Citizens' Comments on items not on the
Regular Agenda due to legal requirements, the City Council may:
1. Have the item placed on a future agenda for action;
2. Refer the item to the full City Council or a subcommittee for further study;
3. Refer the item to staff for study or conclusion.
We appreciate your interest in the community and hope you will visit again soon.
Name:Date:
(�
Address: City/State/Zip: Al n GL
CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including
items on the agenda that are not Public Hearing items. However, by State law, no action may be taken
on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all
speakers. Note that the three-minute time limit applies to each speaker regardless of the number of
items the speaker may choose to discuss.
PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT"
ITEM:
PUBLIC HEARING Agenda Item #
I wish to speak IN FAVOR of this item.
I wish to speak IN OPPOSITION to this item.
I do not wish to speak.
Please record my SUPPORT OPPOSITION.
Additional Comments:
January 18, 2018
Council Speaker Sign -In Sheet
CITY OF ANNA SPEAKER SIGN -IN FORM
WELCOME TO THE ANNA CITY COUNCIL MEETING!
• Those wishing to address the City Council are asked to complete this form. Please present the form
and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular
meeting. Groups wishing to address the same issue are encouraged to select a spokesperson.
The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate
time. Please approach the speaker's stand, state your name and address for the record, and discuss
the specific agenda item or topic of interest. Please direct your comments only to the Presiding
Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen
comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive
to the conduct of City business.
Although the City Council cannot take specific action on Citizens' Comments on items not on the
Regular Agenda due to legal requirements, the City Council may:
1. Have the item placed on a future agenda for action;
2. Refer the item to the full City Council or a subcommittee for further study;
3. Refer the item to staff for study or conclusion.
We appreciate your interest in the community and hope you will visit again soon.
21
CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including
eems on the agenda that are not Public Hearing items. However, by State law, no action may be taken
on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all
speakers. Note that the three-minute time limit applies to each speaker regardless of the number of
items the speaker may choose to discuss.
PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT"
ITEM:
PUBLIC HEARING Agenda Item #.
I wish to speak IN FAVOR of this item.
I wish to speak IN OPPOSITION to this item.
I do not wish to speak.
Please record my SUPPORT OPPOSITION.
Additional Comments:
January 18, 2018
Council Speaker Sign -In Sheet
CITY OF ANNA SPEAKER SIGN -IN FORM
WELCOME TO THE ANNA CITY COUNCIL MEETING!
• Those wishing to address the City Council are asked to complete this form. Please present the form
and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular
meeting. Groups wishing to address the same issue are encouraged to select a spokesperson.
The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate
time. Please approach the speaker's stand, state your name and address for the record, and discuss
the specific agenda item or topic of interest. Please direct your comments only to the Presiding
Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen
comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive
to the conduct of City business.
Although the City Council cannot take specific action on Citizens' Comments on items not on the
Regular Agenda due to legal requirements, the City Council may:
1. Have the item placed on a future agenda for action;
2. Refer the item to the full City Council or a subcommittee for further study;
3. Refer the item to staff for study or conclusion.
We appreciate your interest in the community and hope you will visit again soon.
Name: EI'' Y }. �;D('i1 Date: �' S
Address:
City/State/Zip:
CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including
items on the agenda that are not Public Hearing items. However, by State law, no action may be taken
on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all
speakers. Note that the three-minute time limit applies to each speaker regardless of the number of
items the speaker may choose to discuss.
PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT"
ITEM: �D
PUBLIC HEARING Agenda Item #.
I wish to speak IN FAVOR of this item.
I wish to speak IN OPPOSITION to this item.
I do not wish to speak.
Please record my _
Additional Comments:
SUPPORT OPPOSITION.
January 18, 2018
Co cit peaker Sign -In Sheet
I
CITY OF ANNA SPEAKER SIGN -IN FORM
WELCOME TO THE ANNA CITY COUNCIL MEETING!
• Those wishing to address the City Council are asked to complete this form. Please present the form
and ten (10) copies of any written notes or handouts to the City Secretary prior to the Regular
meeting. Groups wishing to address the same issue are encouraged to select a spokesperson.
The Presiding Officer will ask those wishing to address the City Council to do so at the appropriate
time. Please approach the speaker's stand, state your name and address for the record, and discuss
the specific agenda item or topic of interest. Please direct your comments only to the Presiding
Officer. Note: With the exception of public hearings, the City is not required by law to allow for citizen
comment. Please be courteous and refrain from language or behavior that is disorderly or disruptive
to the conduct of City business.
Although the City Council cannot take specific action on Citizens' Comments on items not on the
Regular Agenda due to legal requirements, the City Council may:
1. Have the item placed on a future agenda for action;
2. Refer the item to the full City Council or a subcommittee for further study;
3. Refer the item to staff for study or conclusion.
We appreciate your interest in the community and hope you will visit again soon.
Name: Elden Baker Date: July 19
Address: 305 Eastbrook Dr
City/State/Zip: Anna, TX 75409
X CITIZENS' COMMENTS: This item is available for citizens to speak on any subject including
items on the agenda that are not Public Hearing items. However, by State law, no action may be taken
on the topic. The time limit is three minutes per speaker, not to exceed a total of fifteen minutes for all
speakers. Note that the three-minute time limit applies to each speaker regardless of the number of
items the speaker may choose to discuss.
PLEASE PROVIDE THE TOPIC(S) YOU WILL DISCUSS UNDER THE "CITIZENS' COMMENT"
ITEM:
Announce the date for the Dedication Ceremony for the Anna Train Depot
PUBLIC HEARING Agenda Item #,
I wish to speak IN FAVOR of this item.
I wish to speak IN OPPOSITION to this item.
I do not wish to speak.
Please record my SUPPORT OPPOSITION.
Additional Comments:
AAAHPS will dedicate the RESTORED ANNA TRAIN DEPOT to our Anna neighbors in a FUN and
FESTIVE ceremony on Saturday, September 21st. We will publish a schedule of evens soon.
January 19. 2018
Council Speaker Sign -In Sheet
30VLN1
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THE CITY OF
manna
City of Anna
Fiscal Year 2019-2020
Budget Cover Page
This budget will raise more revenue from property
taxes than last year's budget by an amount of
$1,120,879, which is a 17.00 percent increase
from last year's budget. The property tax revenue
to be raised from new property added to the tax roll
this year is $442,884.
City Organization
Kevin Toten
Place 1
Josh Vollmer
Place 2
John Beazley
Place 3, Deputy Mayor
Pro Tem
Jeff Caponera
Chief of Police
Dana Thornhill
Director of Finance
Carrie Smith
City Secretary
Nate Pike
Mayor
James Proce
City Manager
3
Chris Reeves
Place 4
Nathan Bryan
Place 5
Lee Miller
Place 6, Mayor Pro Tem
Ashley Stathatos
Managing Director of Community Services
Greg Peters
Director of Public Works
Ray Isom
Fire Chief
April 22 h April 22th April 29 - 30
Submit 5 Year Departmental City Manager &
April 2019 Finance to
CfP to City ,� FY 2020 Budget meet with
Manager Projections Due Directors
May 1-10 May 14th
May 2019 CM and Finance Council Workshop -
continue to meet Preliminary
with Directors Revenue Estimates
June 25th June 1st -30th
Council City Manager &
June 2019Workshop - Draft Finance to refine
Water, Sewer, & budget
UB Budget
July 25th
Council July 25th
July 2019Workshop to Chief Appraiser -
discuss Certify Appraisal
Preliminary Rolls
Budget
August 13th August 27th
August 2019 Present Proposed1st Hearing on
Budget/Vote on ,✓ the Tax Rate
Max Tax Rate
September 3thSeptember 10th
September Special Called City Council
2019 Meeting - 2nd Adopt Budget &
Hearing Tax Rate Ratify Tax Rate
& Budget Hearing
Property Tax
The Ad Valorem Property Tax revenue (57.7%) is
a function of the tax rate the City formally adopts
each year. The Collin Central Appraisal District
(CCAD) establishes the value of each property
within the City of Anna and the City applies the
maintenance and operations portion of the rate to
the certified value provided by CCAD. The certified
taxable assessed value for the tax year 2019 is
$1,304,938,519. This represents an increase of
17% and is due, in part, to the addition of just
under $75 million in new value and an increase of
approximately 10.28% in the taxable assessed
value of existing properties.
1,200,000,000
1,000,000,000
800,000,000
600,000,000
400,000,000
200,000,000
After four years of declining property values
between 2009 and 2012, property values
eventually stabilized in 2013 when the total taxable
value exceeded for the first time the previous peak
for taxable value set in 2008. Beginning in 2013,
strong population growth and new construction
has delivered increasing demand for new homes
and led to growth in the taxable value each
year. Continued growth and new construction
in 2018 contributed to a significant increase in
total taxable value for the 2019 tax year. We
remain guardedly optimistic that a trend of market
appreciation and modest growth will continue in the
coming years.
Taxable Assessed Value Over Time
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
7
Sales Tax
Sales tax revenue accounts for 19% of General
Fund Revenue. The City currently levies a 2%
sales tax that is in addition to the 6.25% the state
levies. In November of 2017, a ballot proposition
to reallocate a portion of the local option sales tax
to the General Fund was approved. As a result,
the portion of the sales tax revenue allocated to
the General Fund increased from 1% to 1.25%,
with .25% being dedicated to streets projects.
This reallocation was effective in April 2017. The
remaining .75% goes to fund the Community
Development Corporation. As the City has grown,
so has the sales tax base. The sales tax for
FY 2020 reflects a conservative increase of
approximately 5% over the FY 2019 estimate.
The City has historically taken a conservative
approach to budgeting sales tax revenue. In years
with declining values, sales tax was a bright spot
in mitigating declining property tax revenue. As
a result, the approach is to budget conservatively
for growth in sales tax. However, the City did
project a slight increase of just under 6% for FY
2020 over the estimated FY 2019.
General Fund Sales Tax Revenue
Fiscal Year
Sales Tax
Revenue
% Change
2000
$37,586
-12.06%
2001
$43,827
16.60%
2002
$61,160
39.55%
2003
$78,236
29.38%
2004
$115,843
46.39%
2005
$155,399
34.15%
2006
$225,886
45.36%
2007
$286,947
30.12%
2008
$348,632
14.56%
2009
$384,642
14.23 %
2010
$438,071
12.67%
2011
$537,544
18.92%
2012
$522,840
10.64%
2013
$574,649
11.37%
2014
$675,516
14.12%
2015
$736,481
10.43%
2016
$771,155
4.71%
2017
$1,203,749
56.10%
2018
$1,502,078
24.78%
2019 Estimated
$1,791,211
19.25%
2020 Proposed
$1,896,050
5.85%
Sales Tax History
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Estimated Proposed
9
Illustrated below is a brief history of revenue sources for the The estimate for FY 2019 is based upon
City of Anna. Proposed revenue for FY 2020 is up 17.19% performance over the first 3 quarters of the fiscal
over the budgeted amount for FY 2019. Property taxes are year including historical and seasonal trends.
up by 23.41% over FY 2019 due to continued population
growth and growth in commercial development.
General Fund Revenue Summary
PROPERTYTAX
$4,400,596
$4,774,602
$4,853,946
$5,892,319
23.41%
SALES TAX - GENERAL
$1,201,663
$1,312,500
$1,432,969
$1,529,050
16.50%
SALES TAX - STREETS
$300,416
$300,000
$358,242
$382,262
27.42%
DEVELOPMENT
$870,236
$1,114,760
$1,307,520
$1,306,750
17.22%
FRANCHISE FEES
$572,015
$509,000
$615,000
$645,000
26.72%
COURT FEES
$77,541
$52,500
$78,200
$80,000
52.38%
OTHER
$674,016
$294,841
$523,977
$399,354
35.45%
TRANSFER IN - UT FUND
$0
$375,118
$0
$0
-100.00%
11
General Fund Expenditure Summ
13
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
ADMINISTRATION
$505,478
$487,902
$513,322
$489,260
0.28%
CITY COUNCIL
$31,274
$74,803
$77,719
$44,939
-39.92%
CITY MANAGER'S OFFICE
$448,907
$560,081
$553,889
$650,727
16.18%
CITY SECRETARY
$134,470
$142,879
$143,206
$193,588
35.49%
FINANCE
$402,638
$461,630
$448,078
$645,079
39.74%
DEVELOPMENT
$752,168
$1,050,532
$1,154,532
$1,303,677
24.10%
ANIMALCONTROL
$57,513
$74,680
$74,720
$67,042
-10.23%
FIRE
$1,271,599
$1,504,702
$1,461,161
$1,635,570
8.70%
AMBULANCE
$142,269
$125,167
$125,167
$137,684
10.00%
POLICE
$1,912,752
$2,358,057
$2,357,308
$2,714,987
15.14%
MUNICIPAL COURT
$121,290
$130,071
$121,418
$135,934
4.51%
PARK
$530,145
$512,523
$495,842
$681,313
32.93%
STREET
$786,098
$862,417
$766,589
$938,632
8.84%
ECONOMIC DEVELOPMENT
$0
$91,918
$88,617
$144,758
57.49%
TRANSFER OUT
$781,278
$32,854
$39,668
$151,545
361.27%
CONTINGENCY
$0
$158,922
$158,922
$300,000
100.00%
TOTAL
$7,877,878
$8,629,138
$8,580,158
$10,234,735
18.61%
13
10-400 Administration
Purpose / Description
The Administration Department provides general administrative support to all the
functions, programs, activities, and projects in the General Fund. These activities
have costs not readily assignable to any specific department. Administration
covers several shared expenses at City Hall (utilities, supplies, etc.) as well as
other General Fund expenses (IT services).
N 20,20 PROPOSED ADMINSTRATM UD6ET
SUPPLIES MAINT
SERVICES
97%
Administration Expenditure Summary
15
018
2019
020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
SUPPLIES
$7,132
$10,504
$9,107
$10,300
-1.94%
MAINT
$9,717
$8,100
$4,300
$7,000
-13.58%
SERVICES
$486,079
$469,298
$499,915
$471,960
0.57%
CAP EX
$2,550
$0
$0
$0
100.00%
TOTAL
$505,478
$487,902
$513,322
$489,260
0.28%
15
10-406 City Manager
Purpose / Description
The City Manager oversees the implementation of City Council policies and
directives, manages the day-to-day operations of the City, administers the annual
operating budget, and promotes the overall interests of the community. The City
Manager's Office includes an Assistant to the City Manager, Human Resources
Manager, and Code Compliance Manager.
FY 2019 Accomplishments
• Managed the development and implementation of the City's new Strategic Plan
• Hired a new Assistant to the City Manager and Code Compliance Manager with a combined 20 plus
years of local government experience
• Instituted a City-wide reorganization plan and have acquired new, key staff.
• Initiated the Pay Study for the City organization
• Implemented the TMRS Restricted Prior Service Credit
• Increased community outreach efforts by hosting monthly HOA Meetings
• Increased the presence of the City of Anna through social and traditional media outlets
FY 2020 Objectives
Strategic Goal: Sustainable Anna Community Through Planned, Managed
Growth
• Finalize City strategy for downtown
• Determine how to proceed with our City -owned land inventory
Strategic Goal: Anna -A Great Place to Live
• Continue developing a strong partnership with the Anna ISD
• Proceed with a bond election to get direction from community on the desire of a library and
community center
• Address rental registration and update our code of ordinances to strengthen our code compliance
efforts
Strategic Goal: High Performing, Professional City
• Institute the City's Pay Plan
• Develop the Neighbor Leadership Academy
17
10-409 City Secretary
Purpose / Description
The City Secretary provides administrative support to the City Council; attends all
the City Council meetings and keeps minutes of the proceedings; works with the
City Manager to prepare agendas and support materials for City Council meetings;
responds to requests for public information; coordinates City elections; oversees
the Records Management Program for the City; and serves as custodian of all
official City records.
FY 2019 Accomplishments
• Continued to digitize municipal records
• Coordinated the May 2019 and June 2019 General Elections
• Provided support to City Council by attending all public meetings and hearings, and keeping minutes
of the proceedings of all public meetings and hearings
• Provided support to City Staff by ensuring official City documents are accessible
• Completed the re -codification of City Ordinances
FY 2020 Objectives
Strategic Goal: High Performing, Professional City
• Conduct May 2020 General Election
• Complete inventory of all department's records
19
10-414 Finance
Purpose / Description
The Finance Department maintains the financial integrity of the city and
provides comprehensive and integrated financial management of the day-to-day
operations of the city. The Finance Department keeps and maintains financial
records; provides accurate financial reporting; invests public funds in compliance
with applicable laws, ordinances, and policies; oversees purchasing, accounts
payable; and manages the City's information technology support operations.
FY 2019 Accomplishments
• Received the GFOA Distinguished Budget Presentation Award
• Submitted the Comprehensive Annual Financial Report for the GFOA Certificate ofAchievement
for Financial Excellence in Reporting
• Began evaluating financial software needs which will allow staff to increase efficiency
• Implemented remote deposit capture for electronic check deposit
• Structured and laddered the City's investment portfolio in order to earn higher interest
earnings
• Received the external audit for the period ending September 30, 2018 which resulted in no
deficiencies or management comment items
• Provided financial analysis to monitor the economic incentive agreements related to various
agreements
• Continued to work to ensure financial transparency
FY 2020 Objectives
Strategic Goal: High Performing, Professional City
• Ensure excellent fiscal management to maintain public trust
• Continue to monitor the impact of the economy on current financial conditions affecting the City's
revenues and expenses
• Evaluate the City's internal control processes and make needed adjustments
• Finalize the review of the financial policies and make updates to reflect process and procedural
changes and/or improvements
• Develop long range financial plans and create a financial model to utilize for forecasting and for
multi-year budgeting
• Update the Finance website to provide more information and apply for the Texas Comptroller of
Public Accounts' Transparency Stars program
• Continue to review and evaluate the City's Investment Policy and strategy
21
10-420 Development
Purpose / Description
The Development Department promotes sustainable development consistent with
the City's Strategic Plan through fair, consistent and ethical enforcement of the
City's land development regulations. The Development Department ensures that
new development occurring within the City and its extra -territorial jurisdiction is
consistent and in compliance with the City's comprehensive plan, zoning
ordinance, subdivision ordinance, building codes, and other development
regulations.
FY 2019 Accomplishments
• Drafted a Comprehensive Plan request for proposals
• Identified areas in need of improvement in the zoning ordinance and subdivision regulations
• Updated the building fee schedule
• Decreased permitting times
• Initiated master permitting process
• Evaluated and selected new Planning & Development software platform
• Approved new Building Official, Building Inspector, Permit Supervisor and Planner II positions
• Improved the process for issuing impact fee credits
FY 2020 Objectives
Strategic Goal: Creating a Sustainable Anna Community through Planned, Managed
Growth
• Develop a multi -faceted Comprehensive Plan
• Conduct a Cost of Community Services Study comprised of an economically resilient and
sustainable land use strategy
• Update the land use map and major thoroughfare plan
• Evaluate the zoning ordinance, map and development regulations; make a report prioritizing future
updates
• Apply for Scenic City certification and update ordinances based on the Scenic City review
• Establish Design Guidelines for commercial and multi -family development
Strategic Goal: Having a High Performing Professional City
• Implement new Planning & Development software and electronic payments
• Update procedures and processes pertaining to Planning & Development and Building &
Inspections
• Update the Planning & Development and Building & Inspections user's guide, flow chart, forms,
applications, website, print and electronic communications
• Adopt 2018 international building, residential, plumbing, mechanical, fuel gas, energy conservation,
swimming pool and spa codes and regional amendments and 2018 national electric code
23
10-525 Animal Control
Purpose / Description
Animal control and animal shelter services are currently provided through a
contract with Collin County. Services include responding to citizen complaints
regarding animal control issues. The contract also allows animals captured
within the City of Anna to be housed at the Collin County animal shelter. Animal
Control does not have any personnel related costs as it is a contracted service.
The contract does not provide pro -active or routine patrols and enforcement of
animal control ordinances.
FY 2020 PROPOSED ANIMAL CONTROL
BUDGET
Animal Control Expenditure Summary
2018 2019 020
ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE
SERVICES $57,513 $74,680 $74,720 $67,042 -10.23%
TOTAL $57,513 $74,680 $74,720 $67,042 -10.23%
25
Establish a citizen ride -out program
Celebrate 801" anniversary of the department with an Open House event
Begin updating city ordinances related to fire codes
27
10-544 Ambulance
Purpose / Description
Ambulance service is currently provided by AMR through a contract with Collin
County. The Ambulance Department does not have any personnel costs as it is
a contracted service.
Ambulance Expenditure Summary
2018 2019 2020
ACTUAL BUDGET ESTIMATE PROPOSED % CHANGE
SERVICES $142,269 $125,167 $125,167 $137,684 10.00%
TOTAL $142,269 $125,167 $125,167 $137,684 10.00%
29
SUPP
55
FY2020 PROPOSED POLICE BUDGET
SERVICES
14%
AA A IAIT
Police Expenditure Summary
OU70
Police FTE Schedule
Description
2018
2019
FY18
FY19
00
Police Chief
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
PAYROLL
$1,404,881
$1,849,389
$1,761,580
$2,185,376
18.17%
SUPPLIES
$142,931
$172,843
$133,368
$138,780
-19.71%
MAINT
$60,159
$25,540
$31,740
$30,500
19.42%
SERVICES
$235,501
$310,285
$311,284
$360,331
16.13%
CAP EX
$69,280
$0
$119,336
$0
0.00%
TOTAL
$1,912,752
$2,358,057
$2,357,308
$2,714,987
15.14%
Police FTE Schedule
Description
FY16
FY17
FY18
FY19
FY20
Police Chief
1
1
1
1
1
Records Administrator
1
1
1
1
1
Police Lieutenant
1
1
1
1
1
Police Sergeant
2
3
4
4
4
Police Officer
9
8
9
13
16
Child & Family Violence Inv
0
1
1
1
0
Admin Asst
0
0
0
0
0.5
School Resource Officer
2
2
1
0
0
TOTAL
16
17
18
21
23.5
31
SERVIC
39%
FY 2020 PROPOSED COURT BUDGET
4%
PAYROLL
57%
Municipal Court Expenditure Summary
Municipal Court FTE Schedule
Description FY16 FY17 FY18 FY19 FY20
Court Administrator 1 1 1 1 1
TOTAL 1 1 1 1 1
33
2018
2019
2020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
PAYROLL
$70,530
$71,847
$72,327
$77,531
7.91%
SUPPLIES
$3,083
$3,400
$3,663
$5,800
70.59%
MAINT
$0
$0
$0
$0
0.00%
SERVICES
$47,677
$54,824
$45,428
$52,603
-4.05%
CAP EX
$0
$0
$0
$0
0.00%
TOTAL
$121,290
$130,071
$121,418
$135,934
4.51%
Municipal Court FTE Schedule
Description FY16 FY17 FY18 FY19 FY20
Court Administrator 1 1 1 1 1
TOTAL 1 1 1 1 1
33
Strategic Goal: Making Anna a Great Place to Live
• Conduct a comparison of community centers in the region
• Determine the programming needs that would be essential to developing a community center
• Assess costs, staffing, operations and maintenance needs and resources and evaluate funding
options
35
10-580 Street
Purpose / Description
The Street Department is responsible for the maintenance of the City's roadway
and storm water drainage systems. Services funded by this department include:
cleaning streets, clearing and mowing public rights of way, routine maintenance
and repair of street pavement and sidewalks, installation and maintenance of
street signs, and maintenance of the storm drainage system. State highways and
FM roads are maintained by the Texas Department of Transportation.
FY 2019 Accomplishments
• Completed additional sidewalk repairs due to having experienced staff
• Completed 90% of the Storm Water Master Plan
• Continued street sign replacement for TMUTCD compliance
• Updated and replaced 25% of street sign logos
• Finalized street audit
• Completed Safe Routes to School grant applications for sidewalk projects
• Completed Transportation Alternatives Set -Aside applications for additional sidewalk projects
FY 2020 Objectives
Strategic Goal: Sustainable Anna Community Through Planned and Managed
Growth
• Adopt erosion control and storm drainage design manual
• Complete 25% street and regulatory sign audit and inventory to meet TMUTCD compliance
• Implement Storm Water Master Plan and mechanism for funding CIP
• Continue work with TOOT, NCTCOG and the RTC to secure funding for priority local
• Complete street projects
• Ensure adequate funding sources for street maintenance and reconstruction projects
Strategic Goal: A Great Place to Live
• Enhance neighbor outreach through improved neighbor service and marketing (public education
flyers, social media campaigns, neighbor meetings, etc.)
• Implement an Adopt -A -Street program
Strategic Goal: High Performing, Professional City
• Continue to work in preparation for the City of Anna becoming an MS4 in 2020 by working with and
training developers
37
10-826 Economic Development
Corporation
Purpose / Description
The Anna Economic Development Corporation works to coordinate efforts to
expand the city's business tax base with a focus on creating primary jobs within
the City of Anna
FY 2019 Accomplishments
• Attended ICSC and NTCAR to build relationships with developers, brokers, and retailers interested in
locating in Anna
• Implemented Impact Data Source, a software tool to better formulate and evaluate the economic
impacts of a project/business locating in Anna
• Implemented Placer Al, a software tool that uses smartphone tracking data to help with business
recruitment
• Launched new online mapping tool that markets available commercial real estate
• Executed agreements for the Medical Campus at 75/455 and the new Holiday Inn Express
• Secured press coverage through the Dallas Business Journal and other news outlets
• Secured a listing broker for the Anna Business Park and posted the property on major online
commercial real estate databases
• Developed professional marketing materials such as a trade show booth, website, updated aerial maps,
brochures, promotional items, community photos, and a video of the Business Park
FY 2020 Objectives
Goal: Growing Anna Economy
• Continue to market the City to prospective businesses and developers through trade shows and
targeted events and materials
• Continue to promote development of the Business Park to diversify the tax base and attract jobs to the
community
• Continue to review options for the Business Park entry sign and road design
• Complete Economic Development Strategic Plan
• Build and grow name recognition for the City of Anna through targeted marketing and business
recruitment
• Pursue targeted economic development consistent with the City's Strategic Plan
• Host trade show booth at ICSC, NTCAR and other targeted events to promote the Anna brand and build
relationships with prospective businesses, developers, and brokers
• Identify opportunities to build the professional workforce in Anna through partnerships with businesses
and educational institutions
• Continue to promote community functions that foster civic pride and promote our community identity
through partnerships with GACC, Anna ISD, and other community organizations
• Continue to implement targeted marketing efforts
39
Restricted Revenue Funds
The Restricted Revenue Funds are separated in different funds due to being
restricted for a specific purpose and to separate these funding sources from
operating funds. In prior fiscal years, these funds were incorporated within the
General Fund or Utilities Fund. With the exception of Water & Sewer
Improvement Funds, these restricted revenue funds are a Governmental Fund
type. Monies in the restricted revenue funds are restricted based upon the
circumstances of their receipt. Restrictions are placed on the use of these funds
for a number of reasons including, but not limited to laws, ordinances, grant
contracts, donations, etc.
The City manages the following restricted revenue
funds:
• Special Revenue Fund
• Grant fund
• Eastside Park Trust
• Fire Capital
• Park Development
• State Seizure and Federal Seizure Funds
• Street Capital Improvement Fund
• Water & Sewer Improvement Funds
(Impact and Developer Fees)
Special Revenue Fund
These funds are used to account for funds that
have external legal restrictions associated with
their use. This fund includes the following types of
revenues: Court Technology fees, Court Building
Security fees, Child Safety fees, and Cable Public
Education Government (PEG) Fees.
The Court Technology fees account for a portion
of court fines to support the use of technology in
the courtroom. The FY 2020 budget includes the
annual software licensing of the ticketwriters.
41
The Building Security fees are used to maintain
security in the court room and is budgeted for
overtime pay to officers acting as a bailiff for the
court when necessary.
The Child Safety fees account for a portion of
Collin County court fees that can be used to fund
various programs designed to enhance child safety
as outlined in State Code. As the City does not
operate a school crossing guard program, the
funds will be used on other public safety programs
in accordance with State Code. The FY 2020
budget is being used for the Child Abuse Task
Force membership.
PEG Fees are a portion of fees assessed by a
cable franchise provider. These fees are restricted
by state code to support a municipality's public
access cable channel. These funds will be held
in reserve until they can support an eligible
expenditure. There are no funds budgeted to be
spent in FY 2020.
Grant Fund
The Grant Fund was created in order to track grant awards previously budgeted in multiple funds in one
fund separate from operating funds. The fund is used to account for funds received from other state or
federal government agencies that have restricted legal requirements and multi-yearbudgets. In the event
matching funds are required for a grant, the City's matching portion is transferred from the applicable
operating fund.
In FY 2020, the grants included in this fund are the Bullet Proof Vest Grant, funds from the Law
Enforcement Officer Standards and Education, LEOSE funds and Texas Forestry Service grants received
by the City of Anna will be used for acceptable training programs.
LEOSE POLICE
$1,641
RURAL VOLUNTEER ASST PROGRAM FIRE
$8,410
BULLET PROOF VEST GRANT POLICE
$2,975
TRANSFER IN GENERAL FUND
$4,875
TOTAL REVENUE
$17,901
LEOSE POLICE $1,641
BULLET PROOF VEST GRANT POLICE $6,300
RURAL VOLUNTEER ASST PROGRAM FIRE $9,960
TOTAL EXPENSE $17,901
43
State and Federal Seizure Funds
Police Seizure Funds are funds recognized from revenues generated from property seized in connection
with illegal activity once they are forfeited after prosecution. Funds can only be used in accordance with
applicable state and federal laws. These funds can only be used to support the Police Department.
Typically, the City has used these funds only for capital purchases in the Police Department, not to
supplement operations. Seizure funds are held in reserve until a sufficient balance can support a specific
need. No expenditures are budgeted for FY 2020.
Street Capital Improvement Funds
The City has three funds for street capital improvements. These funds account for fees negotiated with
developers for the improvements of streets and roadway impact fees. There are two funds set up to track
the two different service areas separately and one set up to track the developer agreements. The City
is working to build up this fund for the strategic roadway improvements. The developer reimbursement
is based upon an agreement negotiated between the City and a developer to reimburse the developer
for roadway improvements that benefit the City.
Water & Sewer Improvement Funds (Impact and Developer Fees)
The city maintains four funds to account for water and sewer impact and water and sewer developer fees
to be used in accordance with applicable laws, regulations, and ordinances. These funds are typically
held in reserve for the use of one-time expenditures and not to supplement operations.
45
2018
20192020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
DEVELOPER FEES
$308,833
$475,800
$862,350
$787,500
65.51%
GRANT REVENUE
$0
$0
$0
$0
0.00%
INTEREST REVENUE
$8,797
$7,500
$24,000
$24,000
220.00%
GAIN ON SALE OF AN ASSET
$333,391
$0
$0
$0
0.00%
TOTAL REVENUES
$651,021
$483,300
$886,350
$811,500
67.91%
i
2018
20192020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
OTHER SERVICES
$0
$0
$0
$113,667
100.00%
MAINT & REPAIR - GROUNDS
$40,000
$0
$32,000
$0
0.00%
OTHER SUPPLIES-MISC.
$0
$0
$18,972
$0
0.00%
LAND & IMPROVEMENTS
$643,855
$105,300
$179,206
$0
-100.00%
OTHER CAPITAL EXPENDITURES
$3,200
$895,500
$300,853
$960,400
7.25%
TOTAL EXPENSE
$687,055
$1,000,800
$531,031
$1,074,067
7.32%
$185,317
$1,058,136
$795,569
FUND BALANCE
$702,817
State and Federal Seizure Funds
Police Seizure Funds are funds recognized from revenues generated from property seized in connection
with illegal activity once they are forfeited after prosecution. Funds can only be used in accordance with
applicable state and federal laws. These funds can only be used to support the Police Department.
Typically, the City has used these funds only for capital purchases in the Police Department, not to
supplement operations. Seizure funds are held in reserve until a sufficient balance can support a specific
need. No expenditures are budgeted for FY 2020.
Street Capital Improvement Funds
The City has three funds for street capital improvements. These funds account for fees negotiated with
developers for the improvements of streets and roadway impact fees. There are two funds set up to track
the two different service areas separately and one set up to track the developer agreements. The City
is working to build up this fund for the strategic roadway improvements. The developer reimbursement
is based upon an agreement negotiated between the City and a developer to reimburse the developer
for roadway improvements that benefit the City.
Water & Sewer Improvement Funds (Impact and Developer Fees)
The city maintains four funds to account for water and sewer impact and water and sewer developer fees
to be used in accordance with applicable laws, regulations, and ordinances. These funds are typically
held in reserve for the use of one-time expenditures and not to supplement operations.
45
FY 2020 PROPOSED DEBT SERVICE REVENUE
General Fun
Related
68%
Property Tax Revenue
100%
FY 2020 OUTSTANDING TAX SECURED DEBT
47
r and Sewer
Related
32%
Debt Service Expenditure Summary
�:
ACTUAL
0•
BUDGET
ESTIMATE
020
PROPOSED
% CHANGE
PRINCIPAL $342,000
$371,000
$371,000
$497,000
33.96%
INTEREST $67,774
$1,672,917
$1,672,917
$1,323,132
-20.91%
OTHER SERVICES $3,500
$5,500
$5,500
$5,500
0.00%
XFER FOR TAX PLEDGE $445,435
$0
$0
$0
0.00%
Total $858,709
$2,049,417
$2,049,417
$1,825,632
-10.92%
Debt Management Plan
The City has worked closely with our financial advisors, First Southwest, to develop a sound debt
management plan. Looking to the future, the City anticipates spikes in our debt service starting in FY
2027. In order for the City to not increase the I&S tax rate, the Tax Levy will need to increase by 2%
annually. In the event a 2% tax increase does not occur, the City and First Southwest will evaluate the
potential for refunding opportunities of existing debt.
The current debt plan is based upon very conservative assumptions in growth of the property tax base
and interest rates. Additionally, any planned refundings will be scheduled to coincide with interest rate
resets and, where possible, refunding bonds that are callable and advance refundable. In this way the
plan will minimize the present value cost to the city.
The table below illustrates the total annual debt service for all tax pledged debt through
FY 2048.
-•
The chart below illustrates the outstanding general fund related debt through FY 2048. The amounts included here
represent just the portion of all tax secured debt that was issued for general fund purposes.
The amounts reflected do not include any projected savings from planned refundings.
Outstanding Debt Schedule - GO Debt
PERIOD
ENDING
PRINCIPAL
INTEREST
TOTAL DEBT
SERVICE
% CHANGE
9/30/2020
497,000
1,323,132
1,820,132
-10.95%
9/30/2021
504,000
1,308,163
1,812,163
-0.445/o
9/30/2022
520,000
1,295,364
1,815,364
0.18%
9/30/2023
535,000
1,280,839
1,815,839
0.03%
9/30/2024
556,000
1,264,362
1,820,362
0.25%
9/30/2025
571,000
1,247,106
1,818,106
-0.12%
9/30/2026
588,000
1,229,323
1,817,323
-0.04%
9/30/2027
611,000
1,206,885
1,817,885
0.03%
9/30/2028
640,000
1,177,875
1,817,875
0.00%
9/30/2029
675,000
1,145,700
1,820,700
0.16%
9/30/2030
1,110,000
1,101,400
2,211,400
21.46%
9/30/2031
1,165,000
1,044,525
2,209,525
-0.08%
9/30/2032
1,215,000
991,100
2,206,100
-0.16%
9/30/2033
1,265,000
941,500
2,206,500
0.02%
9/30/2034
1,320,000
889,800
2,209,800
0.15%
9/30/2035
1,375,000
835,900
2,210,900
0.05%
9/30/2036
1,430,000
779,800
2,209,800
-0.05%
9/30/2037
1,485,000
721,500
2,206,500
-0.15%
9/30/2038
1,545,000
660,900
2,205,900
-0.03%
9/30/2039
1,305,000
603,900
1,908,900
-13.46%
9/30/2040
1,360,000
550,600
1,910,600
0.09%
9/30/2041
1,415,000
495,100
1,910,100
-0.03%
9/30/2042
1,475,000
437,300
1,912,300
0.12%
9/30/2043
1,535,000
377,100
1,912,100
-0.01%
9/30/2044
1,595,000
314,500
1,909,500
-0.14%
9/30/2045
1,660,000
249,400
1,909,400
-0.01%
9/30/2046
1,730,000
181,600
1,911,600
0.12%
9/30/2047
1,800,000
111,000
1,911,000
-0.03%
9/30/2048
1,875,000
37,500
1,912,500
0.08%
33,357,0001
23,803,1741
57,160,174
TOTAL
51
Utility Fund
J/1�C-?va,('n k #0"
The Utility Fund is an enterprise fund that accounts for the water, sewer,
inspection fees, and solid waste collection services that are provided to the City's
residents including some customers outside the City. Enterprise Funds are used
to account for operations that are financed and operated in a manner similar to
private business. The intent is that the costs of providing goods or services are
financed primarily through user charges.
The Utility Fund accounts for all costs associated
The City of Anna utility rates include a base charge
with operating the City's Utility Services; this
and a volumetric rate for water consumption
includes operations, maintenance, billing &
beyond 2,000 gallons per month. The base rate
collections, administration, financing, and related
provides stability in our revenue as water sales
debt service.
are more volatile than other revenue sources and
change based upon the climate and precipitation.
The Utility Fund's principle source of revenue
is charges to customers for water consumption,
wastewater collection, solid waste collection, and
fees related to providing consumers with utility
services. The FY 2020 proposed revenue also
includes inspection fees for public infrastructure
inspections. Rather than contract for this service,
the city hired construction inspectors beginning in
FY 2015 to inspect public infrastructure projects
funded through public and/or private development.
Additionally, the Utility Fund includes a transfer
from the Debt Service Fund to support debt service
on debts issued for water & sewer infrastructure
that includes a tax pledge.
53
Utility Fund
Expenditures
The Utility Fund accounts for all the costs associated with providing and
maintaining utility services. These services are provided by the Admin, Water,
Sewer, Solid Waste, and Utility Billing departments. Departmental summaries
are provided with expenditures categorized by type. Like the General Fund, these
types are payroll, supplies, maintenance, and capital expenditures; however,
the Water & Sewer Fund includes transfers to the capital project fund to support
future facility needs.
The chart below illustrates the percentage of costs
associated with each department. The tables below
illustrate a brief history from FY 2018 through FY
2020. The table includes actual costs from FY
2018, budgeted and estimated costs for FY 2019,
proposed budget for FY 2020, and the percent
change from the FY 2019 budget.
the increase in Administration, Water, and
Sewer are due to the merit increases, funds to
implement the pay plan study, an increase in
services for GTUA waterpurchases, and an
increase in costs for treatment and
transportation.
The table below illustrates the total decrease of
The departmental summaries provide greater detail 3.92% is primarily the decrease in transfer to
on increased expenditures; however, the bulk of capital projects. The changes will be discussed
in the departmental summaries.
Utility Fund Expenditure Summary by Department
55
M1
%
ACTUAL
BUDGET
ESTIMATE
PROPOSED
CHANGE
ADMINISTRATION
$651,092
$873,359
$864,311
$961,415
10.08%
WATER
$3,533,634
$3,803,712
$3,752,198
$3,889,935
2.27%
SEWER
$2,625,118
$4,103,692
$4,031,478
$3,678,981
-10.35%
SOLID WASTE
$814,081
$841,793
$945,041
$1,011,681
20.18%
UTILITY BILLING
$419,538
$362,422
$380,856
$415,764
14.72%
TRANSFER OUT
$1,459,435
$375,118
$0
$0
-100.00%
CONTINGENCY
$0
$108,003
$108,003
$100,000
-7.41%
TOTAL
$9,502,898
$10,468,099
$10,081,886
$10,057,776
_3,92/
55
60-400 Administration
Purpose / Description
TheAdministrative Department provides general administrative support to all the
functions, programs, activities, and projects in Public Works and the Utility Fund.
These activities have costs not readily assignable to any specific department.
Administration covers a number of shared expenses at Public Works
headquarters (utilities, supplies, etc.) as well as other Utility Fund expenses (i.e.
IT, Legal, and Audit services, Construction Inspections).
FY 2019 Accomplishments
• Ensured completion of multiple projects in each Division of Public Works
• Pursued and applied for TxDot grants for multiple sidewalk projects
• Completed GIS Mapping of the Water and Wastewater systems
• Completed updates to the Roadway, Water, and Wastewater Capital Improvements Projects Plan
FY 2020 Objectives
Strategic Goal: Sustainable Anna Community Through Planned and Managed
Growth
• Adopt a storm drainage design and erosion control manual
• Work with our reginal partners to stress the importance to pursue surface water purchase from other
sources
• Continue coordination with TxDOT, NCTCOG, and Collin County related to transportation projects
• Continue to move forward with design and right-of-way acquisitions for future projects and seek
funding opportunities for construction
• Adopt new construction design standards and details
Strategic Goal: High Performing, Professional City
• Begin implementing policies and strategies to allow for future Public Works Department
accreditation with the American Public Works Association (APWA)
• Continue to host National Public Works Week and expand neighbor outreach programs
57
60-701 Water
Purpose / Description
The Water Department is responsible for the operation and maintenance of the
City's water production and distribution system that includes the operation of
seven groundwater production wells and connections to treated surface water
purchased from the Greater Texoma Utility Authority through a contract with the
North Texas Municipal Water District.
FY 2019 Accomplishments
• Completed SCADA software and hardware replacement
• Completed Hackberry Elevated Storage logo lighting project
• Completed the Water Disinfection Upgrade
• Completed Foster Crossing Water Line Project
• Completed US75 Utility Relocation Project
• Completed GIS base mapping of the water distribution system
FY 2020 Objectives
Strategic Goal: Sustainable Anna Community Through Planned and Managed
Growth
• Ensure the City meets TCEQ ground storage, elevated storage, and pumping capacities
• Ensure the City's water system is prepared for growth on the west side of US75
• Complete plans for Grayson Pump Station, bid process, and begin construction
• Complete Water Master Plan and Modeling
Strategic Goal: Anna - A Great Place to Live
• Enhance neighbor outreach and services
Strategic Goal: High Performing, Professional City
• Work with our regional partners to stress the importance to pursue surface water purchase from
other sources
• Work towards becoming a NTMWD member city
• Position the department for "Superior" water system rating application with the TCEQ
M4
60-705 Sewer
The Sewer Department is responsible for the operation and maintenance of the
City's wastewater collection and treatment system that includes the operation
of a .50 MGD wastewater treatment plant and connections to the North Texas
Municipal Water District Upper East Fork Regional Interceptor System.
FY 2019 Accomplishments
• Reduced storm water inflow by locating and repairing numerous inflow points
• Completed GIS mapping of the wastewater collection system
• Completed UV system maintenance and control panel replacement
• Updated Wastewater Master Plan Maps
• Continued "Cease the Grease" public education program and promoted at Public Works Week
• Installed automated valve to control influent flow between NTMWD and Anna WWTP
• Completed SCADA software and hardware replacement
• Completed CMOM assessment
FY 2020 Objectives
Strategic Goal: Sustainable Anna Community Through Planned and Managed
Growth
• Secure funding for identified Inflow and Infiltration projects
• Secure funding for Wastewater Plant Optimization
• Implement Capacity, Management, Operation and Maintenance (CMOM) program
• Continue inflow and infiltration repairs
• Construct the Hurricane Creek Regional Sewer
• Increase preventative maintenance on wastewater collection system
Strategic Goal: Anna - A Great Place to Live
• Enhance neighbor outreach programs and services
Strategic Goal: High Performing, Professional City
• Continue process to obtain membership status in NTMWD UEFIS
61
60-708 Solid Waste
Purpose / Description
Solid Waste service is currently provided by Bradshaw & Sons through a contract
with the City. The Solid Waste Department does not have any personnel costs
as it is a contracted service.
FY 2020 PROPOSED SOLID WASTE BUDGET
Solid Waste Expenditure Summary
63
ACTUAL
BUDGET
PAYROLL
$0
$0
SUPPLIES
$0
$0
MAINT
$0
$0
SERVICES
$814,081
$841,793
CAP EX
$0
$0
TOTAL
$814,081
$841,793
63
$945,041 $1,011,681 20.18%
2020
ESTIMATE
PROPOSED
% CHANGE
$0
$0
0.00%
$0
$0
0.00%
$0
$0
0.00%
$945,041
$1,011,681
20.18%
$0
$0
0.00%
$945,041 $1,011,681 20.18%
SERVICES
49%
FY 2020 PROPOSED UTIILITY BILLING BUDGET
PAYROLL
50%
,".
SUPPLIES
1%
Utility Billing Expenditure Summary
2018
2019
020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
PAYROLL $235,124
$182,919
$196,350
$209,226
14.38%
SUPPLIES $13,253
$2,900
$2,200
$3,650
25.86%
MAI NT $208
$800
$500
$800
0.00%
SERVICES $170,953
$175,803
$181,806
$202,088
14.95%
CAP EX $0
$0
$0
$0
-100.00%
TOTAL $419,538
$362,422
$380,856
$415,764
14.72%
Utility Billing FTE
Schedule
Description
FY16 FY17
FY18
FY19
FY20
1 1
1
1
1
Customer Service Manager
Senior Utility Billing Clerk
1 1
1
1
1
Service Order Technician
0 1
1
0
0
UB Clerk
0 0
0.5
0.5
0.5
Adm Asst/Records Clerk
0 0
0
0.5
0.5
Receptionist
0.5 0.5
0.5
0
0
TOTAL
2.5 3.5
4
3
3
,".
Debt Management Plan
Not unlike the Debt Service Fund, the Utility Fund also faces challenges with its outstanding debt.
Currently the Utility Fund holds just under $21.5 million in outstanding debt. The City has worked
closely with our financial advisors, First Southwest, to develop a sound debt management plan for the
Utility Fund as well.
In order to appropriately manage Utility Fund debt, the City and First Southwest developed a plan to
take advantage of call dates and pursue advance refundings of the City's outstanding Utility Fund debt.
During FY 2018, the City was able to refund several obligations. By doing so, the City's outstanding
debt is now in line with the financial plan to keep debt service payments at or below $2 million annually.
The City will continue work with its financial advisor and pursue any additional refunding opportunities.
The current plan makes very conservative assumptions regarding interest rates and is reviewed and
analyzed in conjunction with a utility rate study to evaluate the current water and sewer rates.
The following table outlines the current and future debt payments. The table along with the subsequent
chart details the debt payments through 2040.
Utility Fund Oustanding Debt Schedule
PERIOD
ENDING
PRINCIPAL
INTEREST
INTEREST
REDUCTION &
RECOVERY
TOTAL DEBT
SERVICE
9/30/2020
$1,033,750
$803,528
$103,742
$1,941,020
9/30/2021
$1,073,250
$769,190
$103,742
$1,946,182
9/30/2022
$1,108,750
$732,180
$103,742
$1,944,672
9/30/2023
$1,145,250
$692,683
$103,742
$1,941,675
9/30/2024
$1,189,000
$650,728
$103,742
$1,943,470
9/30/2025
$1,232,500
$606,719
$103,742
$1,942,961
9/30/2026
$1,382,000
$560,619
$1,942,619
9/30/2027
$1,438,750
$505,140
$1,943,890
9/30/2028
$1,493,750
$451,567
$1,945,317
9/30/2029
$1,550,000
$392,373
$1,942,373
9/30/2030
$1,608,750
$334,300
$1,943,050
9/30/2031
$1,670,000
$273,767
$1,943,767
9/30/2032
$1,732,500
$210,853
$1,943,353
9/30/2033
$1,777,500
$145,842
$1,923,342
9/30/2034
$661,250
$98,546
$759,796
9/30/2035
$248,750
$77,134
$325,884
9/30/2036
$263,750
$62,764
$326,514
9/30/2037
$280,000
$47,500
$327,500
9/30/2038
$185,000
$34,397
$219,397
9/30/2039
$197,500
$23,612
$221,112
19/30/20401
$207,5001
$12,097
$219,597
TOTAL
1 $21,479,5001
$7,485,537
$622,451
$29,587,488
67
The following steps have been developed by the
City and First Southwest to address the Utility Fund
debt:
1. The City's budgeted rates and charges
are sufficient to cover both the contract
revenue obligations as well as the general
obligations debt issued for water and
sewer system improvements.
2. It is the City's current intent to
maintain water and sewer system
annual debt service at a
maximum level of approximately
$2 million per year.
3. Upcoming refundings would have the goal
of reducing debt service payments.
EDC Revenue
Type B corporations have the ability to perform all the same functions as Type A corporations, as well as additional
projects not authorized for Type A corporations. The CDC will continue to pursue projects that improve the quality
of life in Anna through projects ranging from the creation of jobs to investments in park facilities. Improvements
funded through the CDC have specific eligibility requirements that must be met in order to receive funding. Chapter
501 of the Local Government Code govern both Type A and Type B corporations. Additionally, Chapter 504
specifically governs Type A corporations while Chapter 505 specifically governs Type B corporations.
71
2018
2019
020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
SALES TAX
$0
$0
$0
0.00%
INTEREST
$2,088
$660
$3,806
$3,996
505.45%
RENTAL
$21,687
$23,952
$16,965
$10,776
-55.01%
MISCELLANEOUS
$39,090
$6,000
$3,000
$3,000
0.00%
TOTAL
$62,865
$30,612
$23,771
$17,772
-41.94%
Type B corporations have the ability to perform all the same functions as Type A corporations, as well as additional
projects not authorized for Type A corporations. The CDC will continue to pursue projects that improve the quality
of life in Anna through projects ranging from the creation of jobs to investments in park facilities. Improvements
funded through the CDC have specific eligibility requirements that must be met in order to receive funding. Chapter
501 of the Local Government Code govern both Type A and Type B corporations. Additionally, Chapter 504
specifically governs Type A corporations while Chapter 505 specifically governs Type B corporations.
71
FY 2020 PROPOSED CDC BUDGET
SUPPLIES PAYROLL
1% 9%
SERVICES
90
CDC Expenditure Summary
CDC FTE Schedule
Description FY15 FY16 FY17 FY18 FY19
Economic Development Officer 0.5 0.5 0.5 0 0
CDC Chief Administrative Officer 0 0 0 1 1
TOTAL
0.5 0.5 0.5 1 1
73
211,16
2019
020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
PAYROLL
$48,718
$89,743
$68,416
$110,039
22.62%
SUPPLIES
$1,750
$2,400
$8,650
$7,600
216.67%
MAINT
$0
$0
$0
$0
0.00%
SERVICES
$785,552
$808,557
$812,893
$1,031,132
27.53%
CAP EX
$0
$0
$0
$0
0.00%
TOTAL
$836,020
$900,700
$889,959
$1,148,771
27.54%
CDC FTE Schedule
Description FY15 FY16 FY17 FY18 FY19
Economic Development Officer 0.5 0.5 0.5 0 0
CDC Chief Administrative Officer 0 0 0 1 1
TOTAL
0.5 0.5 0.5 1 1
73
FY 2020 PROPOSED EDC BUDGET
MAINT
7%
SERVICES
93
EDC Expenditure Summary
75
2018
2019
020
ACTUAL
BUDGET
ESTIMATE
PROPOSED
% CHANGE
SUPPLIES
$447
$500
$500
$0
-100.00%
MAINT
$3,082
$5,000
$5,000
$5,000
0.00%
SERVICES
$30,122
$94,763
$92,948
$70,730
-25.36%
CAP EX
$43,382
$0
$0
$0
0.00%
TRANSFER CDC
$0
$0
$0
$0
0.00%
TOTAL
$77,033
$100,263
$98,448
$75,730
-24.47%
75