HomeMy WebLinkAboutCCmin2020-04-14ANNACITYCOUNCIL
MINUTES
REGULAR SESSION
April 145 2020
1. Call to Order/Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 6:30 PM.
All Council Members were present.
2. Invocation and Pledge of Allegiance.
3. Citizen Comments.
At this time, any person may address the City Council regarding an item on this
meeting agenda that is not scheduled for public hearing. Also, at this time any
person may address the Council regarding an item that is not on this meeting
agenda. Each person will be allowed up to three (3) minutes to speak. No
discussion or action may be taken at this meeting on items not listed on this
agenda, other than to make statements of specific factual information in
response to a citizen's inquiry or to recite existing policy in response to the
inquiry.
None.
4. Receive reports from Staff or the City Council about items of community
interest.
Items of community interest include: expressions of thanks, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary
recognition of a public official, public employee, or other citizen (but not
including a change in status of a person's public office or public employment); a
reminder about an upcoming event organized or sponsored by the goveming
body; information regarding a social, ceremonial, or community event organized
or sponsored by an entity other than the governing body that was attended or is
scheduled to be attended by a member of the governing body or an official or
employee of the municipality; and announcements involving an imminent threat
to the public health and safety of people in the municipality that has arisen after
the posting of the agenda.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items maybe considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
Consent Agenda Items, m and q, were removed.
a. Approve Council Meeting Minutes for March 24, 2020. (City Secretary Carrie
Land)
b. Review Attendance Sheets for City Council, Boards and Commissions. (City
Secretary Carrie Land)
c. Review CDC/EDC Joint Meeting Minutes from the March 5, 2020 Meeting
(Economic Development Director Joey Grisham)
d. Review CDC/EDC Joint Meeting Minutes from the March 12, 2020 Meeting
(Economic Development Director Joey Grisham)
e. Approve an Ordinance Adopting Financial Policies (Finance Director Dana
Thornhill)
The City's current Financial Policies were adopted on February 10, 2015.
The current policies need to be expanded upon in order to provide greater
clarity of processes, assist in providing long-term financial stability, provide
guidance to establish a healthy financial position, expands upon and establish
sound financial management practices.
The amended financial policies not only expand upon the existing policies, but
also add additional sections such as a Fund Balance and Working Capital
Reserve Policy and a Debt Management Policy. Listed below are the most
significant changes which were made to the existing policy.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS ADOPTING
FINANCIAL POLICIES
f. Approve a Resolution approving the Amending Plat for Oak Briar Addition,
Block 1, Lots 1 R & 2R. (Director of Development Services Ross Altobelli)
RV parking lot and single-family dwelling, detached on two lots on 5.0± acres
located on the south side of County Road 513, 662± feet east of County
Road 1067. Located within the extraterritorial jurisdiction (ETJ).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AN
AMENDING PLAT FOR OAK BRIAR ADDITION, BLOCK 1, LOTS 1R &
2R.
g. Approve a Resolution approving the Development Plat for Anna Industrial
Park, Block A, Lot 1. (Director of Development Services Ross Altobelli)
Office -showroom/warehouse on one lot on 18.7± acres located on the south
side of Farm -to -Market 2862, 1,246± feet east of North Shenley Avenue.
Located within the extraterritorial jurisdiction (ETJ).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
ANNA INDUSTRIAL PARK, BLOCK A, LOT 1, DEVELOPMENT PLAT
h. Approve a Resolution approving the Development Plat for Leisure Living
Estates, Block A, Lot 1. (Directorof Development Services Ross Altobelli)
RV park lot on one lot on 10.0± acres located at the northeast corner of
County Road 376 and Winding Oaks Trail. Located within the extraterritorial
jurisdiction (ETJ).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
LEISURE LIVING ESTATES, BLOCK A, LOT 1, DEVELOPMENT
PLAT
i. Approve a Resolution approving the Preliminary Plat for Meadow Vista, Phase
1. (Director of Development Services Ross Altobelli)
132 SF -60 Single -Family Residence lots and three HOA lots on 31.8± acres
located on the north side of Hackberry Lane, 1,988± feet west of Ferguson
Parkway. Zoned Planned -Development -839-2019 (PD -839-2019).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
PRELIMINARYPLAT FOR MEADOW VISTA, PHASE 1.
j. Approve a Resolution approving the Preliminary Replat for Victoria Falls
Center Addition, Block A, Lot 3R. (Director of Development Services Ross
Altobelli)
Bank, savings and loan, credit union on one lot on 1.3± acres located on the
north side of West White Street, 142 +I- feet east of Victoria Falls Drive.
Zoned Planned Development -119-2003 (PD -119-2003).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
PRELIMINARY REPEAT OF VICTORIA FALLS CENTER ADDITION,
BLOCK A, LOT 3R.
k. Approve a Resolution approving the Final Plat for West Crossing, Phase 8.
(Directorof Development Services Ross Altobelli)
81 SF -60 Single -Family Residence lots and two HOA lots on 17.8± acres
located on the east side of West Crossing Boulevard, 120± feet north of
Edinburgh Drive. Zoned Planned Development -133-2004- Single Family
Residential -60 (PD -133 -2004 -SF -60).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
FINAL PLAT OF WEST CROSSING, PHASE 8.
Approve a Resolution approving the Replat for Anna Town Center Addition,
Block A, Lots 6R, 9, 10, & 11. (Director of Development Services Ross
Altobelli)
Restaurant with drive-through and three vacant lots on 38.9± acres located at
the southeast corner of U.S. Highway 75 and Hackberry Drive. Zoned
Planned Development -648 -2014 -General Commercial (PD -648-2014-C2).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
REPLAT FOR ANNA TOWN CENTER, BLOCK A, LOTS 6R, 91 101 AND
11.
mP Approve a Resolution approving the Final Plat for Anna Crossing Villas.
(Director of Development Services Ross Altobelli)
129 Patio Home lots and seven HOA lots on 22.6± acres located on the east
side of Finley Boulevard, 405± feet north of Sharp Street. Zoned Planned
Development -755-2018 (PD -755-2018).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
FINAL PLAT OF ANNA CROSSING VILLAS.
MOTION: Council Member Bryan moved to approve. Council Member Toten
seconded. Motion carried 6-0.
n. Approve a Resolution approving the Final Plat for Anna Crossing, Phase 6.
(Director of Development Services Ross Altobelli)
116 Single-family dwelling, detached lots and seven HOA lots on 30.5± acres
located at the southwest corner of Finley Boulevard and Leonard Avenue.
Zoned Planned Development -129-2004 (PD -129-2004).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
FINAL PLAT OF ANNA CROSSING, PHASE 6
o. Approve a Resolution approving the Final Plat for Children's Lighthouse
Addition, Block A, Lots 1 & 2. (Director of Development Services Ross
Altobelli)
Child-care center on one lot and vacant lot on 2.8± acres located at the
northwest corner of Leonard Avenue and Sharp Street. Zoned Planned
Development -841-2020 (PD -841-2020).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
FINAL PLAT OF CHILDREN'S LIGHTHOUSE ADDITION, BLOCK 1,
LOTS 1 and 2.
p. Approve a Resolution approving the Site Plan for Children's Lighthouse
Addition, Block 1, Lot 1. (Director of Development Services Ross Altobelli)
Child-care center on one lot on 1.8± acres located at the northwest corner of
Leonard Avenue and Sharp Street. Zoned Planned Development -841-2020
PD -841-2020)x
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
SITE PLAN OF CHILDREN'S LIGHTHOUSE ADDITION, BLOCK 13
LOT 1.
q. Consider/Discuss/Act on a Resolution Authorizing a Relocation and
Appearance Restoration Agreement with Reader Industries, Inc. to acquire a
No. 201 1906 ALCO locomotive (Managing Director of Community Services
Ashley Stathatos).
Before the City Council is a Resolution to Authorize an Appearance and
Restoration Agreement with Reader Industries, Inc.
Reader Industries agrees to the following:
• To dismantle, load and transport No. 201 to facilities in Reader, Arkansas to
restore No. 201's appearance
• To transport, install and reassemble No. 201 in Anna after the locomotive
has been restored in Reader, Arkansas
• To make arrangements and pay for all transportation costs of No. 201 and
any parts from Eureka Springs, Arkansas to Reader, Arkansas to Anna
• To provide insurance and be responsible for risk of loss until the train is
delivered to Anna
The City of Anna agrees to the following:
• Provide display track to support the weight of No. 201
• Provide adequate clearance for transportation equipment to be unloaded at
delivery point
The total project cost is $348,360. I n the Parks Development Fund, the
following expenditures have been budgeted $360,000 for the train, $55,000
for the power lines and $25,000 for the tracks. The cost that has been
budgeted for the tracks is a minimum cost estimate. If the City Council wants
the tracks to be placed in concrete, then, the cost for the tracks is likely to
increase. No funds have been budgeted for unforeseen costs.
Per the contract, work is supposed to begin on the restoration within 45 days
although the estimated time frame to actually begin work is 27 days. Phase 1
Restoration and Phase 2 Restoration are both estimated to be 51 days and
transport to Anna and final assembly to be 21 days. The total amount of time
from contract signing to installation in Sherley Heritage Park is 150 days or
approximately 5 months.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A RELOCATION
AND APPEARANCE RESTORATION AGREEMENT WITH READER
I NDUSTRI ES, INC. TO ACQUIRE A NO. 201 1906 ALCO
LOCOMOTIVE.
MOTION: Council Member Bry
an moved to approve. Council Member Miller
seconded. Motion carried 5-1. Toten opposed.
r. Approve Resolution Providing a Concept Plan for Slayter Creek
Neighborhood Park (Also Known As "West Crossing Park") (Managing
Director of Community Services Ashley Stathatos).
n September 2019, the Parks Advisory Board recommended approval to the
City Council of a concept plan for West Crossing Park. The concept plan is
attached to this item behind the Resolution and Exhibit A. This concept plan
was never brought to the City Council because when the developer found out
they had no more park credits due to the improvements made at Lakeview
Park, they told staff they did not want build the playground. Several months
thereafter, the developer reconsidered and offered to build the playground,
again. Staff made a slight field adjustment to the concept plan recommended
by the Parks Advisory Board moving the playground a little further north so it
would not come up too close to a neighbor's home and be buffered by the
roadway. There are no credits associated with the playground improvements.
This would be a playground on city parkland paid for by the developer with no
reimbursement by the City.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING A
CONCEPT PLAN FOR SLAYTER CREEK NEIGHBORHOOD PARK
(ALSO KNOWN AS "WEST CROSSING PARK") IN THE AREA
GENERALLY LOCATED EAST BANBURY DRIVE.
s. Approve Resolution Authorizing the Purchase of a John Deere 1600 Turbo
Series III Mower through BuyBoard Texas Cooperative from Deere &
Company, Vendor, United Ag & Turf, Delivering Dealer (Managing Director of
Community Services Ashley Stathatos).
Staff is requesting the City Council authorize the City Manager to purchase a
John Deere 1600 Turbo Series III Mower through BuyBoard Texas
Cooperative from Deere & Company, Vendor, and United Ag & Turf,
Delivering Dealer. This is a wide area mower that will replace a Toro 5900 and
is needed to mow Lakeview Park which recently came online. This purchase
is an authorized expenditure through the Parks Development Fund, and it was
budgeted for in the FY 2019-2020 Budget.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO PURCHASE A JOHN
DEERE1600 TURBO SERIES III MOWER FROM DEERE &
COMPANY, VENDOR, UNITED AG & TURF, DELIVERING DEALER
THROUGH BUY BOARD TEXAS COOPERATIVE.
MOTION: Council Member Beazley moved to approve Consent Items a -I, n -p, and
r -s. Motion carried 6-0.
6. Consider/Discuss/Action regarding approval of a Resolution authorizing a
professional services agreement for engineering services with Kimley-Horn
and Associates, Inc. for the Comprehensive Plan, Downtown Master Plan,
and Parks, Trails, and Open Space Master Plan. (Director of Development
Services Ross Altobelli)
The cost estimate of each plan is:
• Comprehensive Plan - $2893734
• Downtown Master Plan - $775803
• Parks, Trails, and Open Space Master Plan - $182,314
MOTION: Council Member Bryan moved to approve. Council Member Toten
seconded. Motion carried 6-0.
7. Approve a resolution of the City of Anna, Texas approving and authorizing
the City Manager to act on the city's behalf in executing and approving
Change Order no. 1 to the contract with Lee Lewis, LLC for the City Hall
construction project. (Greg Peters, P.E., Director of Public Works)
The municipal complex site is part of the original town of Anna, and as such the
property has had different uses over many years. Upon beginning excavation of the
property, the contractor began to find multiple underground structures and debris
piles, including a large concrete storage pit.
The size and depth of the underground concrete pit is substantial. Its existence was
not known to the design team and City staff. It is located directly below the
southwest portion of the proposed Municipal Building.
Due to the location, once the pit was identified the contractor and design team put
together a plan to demolish the concrete and backfill the hole with a mix of native
and select fill, compacted to ensure that a stable subsurface was created for the
new building. Based on this plan, the contractor began pumping the stagnant water
out of the pit and removing the concrete structure. Despite pumping the water from
the pit multiple times, it kept refilling with relatively clear groundwater. Staff, and
contractor worked together to search for a potential waterline leak and test the water
for chlorine. No leak was found, and the water has no chlorine residual. We then
worked with the geotechnical engineer and confirmed that it is spring -fed
groundwater. At this point staff and the contractor engaged the geotechnical
engineer and the design team for the project in order to develop a plan to resolve
the issue and ensure protection of the building foundation. The geotechnical
engineer and the structural engineer developed a set of recommendations, which
were reviewed by the architect and City staff.
The plan is to pump the water in the pit down and immediately begin filling the pit
with concrete to a level above the previous top of ground surface, where it will be
capped. In order to save money the contractor has agreed to form up some of the
area in order to save on the volume of concrete needed, especially above the
identified resting water surface of the pit.
The cost for Change Order #1 is $79,107.00.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN
EXECUTING AND APPROVING CHANGE ORDER NO. 1 TO THE
CONTRACT
WITH
LEE
LEWIS CONSTRUCTION FOR THE CITY HALL
CONSTRUCTION
PROJECT
MOTION: Mayor Pike moved to approve. Council Member Vollmer seconded.
Motion carried 5-0. Council Member Miller's vote was missed.
8. Update and discussion regarding COVID-19 pandemic and take any
necessary action. (Fire Chief Ray Isom)
No action just discussion.
9. Consider/Discuss/Action regarding amendment to the ordinance extending
the declaration of disaster and public health emergency. (City Manager Jim
Proce)
The governor and County Judge had both implemented executive orders. This
action will align the City of Anna declarations with these orders and following actions
going forward to the extent of the law.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS
AMENDING ORDINANCE NO. 850-2020 AND EXTENDING THE COVID-19
DECLARATION OF DISASTER AND PUBLIC HEALTH EMERGENCY;
PROVIDING A PENALTY FOR VIOLATION OF THIS ORDINANCE;
PROVIDING FOR SAVINGS, REPEALING AND SEVERABILITY
CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING
FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Mayor Pike moved to extend the declaration up to 30 days following the
State. Council Member Miller seconded. Motion carried 6-0,
10. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071). architect contract
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
None.
11. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
None.
12. Adjourn.
Mayor Pike adjourned the meeting at 8:32 PM.
ATTEST:
City Secretary Carrie L. Smith
e on th Aril 10, 2020.
Mayor Nate Pike