HomeMy WebLinkAboutCCmin2020-05-12ANNA CITY COUNCIL
MINUTES
WORK SESSION
May 26, 2020
The City Council of the City of Anna met in Work Session on the above date at Anna
City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items.
1. Call to Order, Roll Call and Establishment of Quorum
Mayor Pike called the meeting to order at 6:52 PM.
All Members were present.
2. Citizen Comments. At this time, any person may address the City Council
regarding an item on this meeting agenda that is not scheduled for public
hearing. Also, at this time any person may address the Council regarding
an item that is not on this meeting agenda. Each person will be allowed up
to three (3) minutes to speak. No discussion or action may be taken at this
meeting on items not listed on this agenda, other than to make statements
of specific factual information in response to a citizen's inquiry or to recite
existing policy in response to the inquiry.
None.
The public will be permitted to offer public comments electronically, as provided by
the agenda and as permitted by the presiding officer during the meeting. We are
encouraging neighbors, who wish to speak, to complete a Speaker Registration
Form and submit to City Secretary Carrie Land (cland@annatexas.gov) by 5:00 PM
so it may be read into the record. The form is found on the website at the following
link: https://www.annatexas.gov/DocumentCenterNiew/2233/Council-Speaker-Sign-
In-Sheet?bidld=
3. CLOSED SESSION (EXCEPTIONS)
Under Tex. Gov't Code Chapter 551, the City Council may enter into closed
session to discuss any items listed or referenced on this agenda under the
following exceptions:
a. Consult with legal counsel regarding pending or contemplated litigation and/or
on matters in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code
§551.071). architect contract; legal aspects of disaster relief funding; lease
agreement
b. Discuss or deliberate the purchase, exchange, lease, or value of real property
(Tex. Gov't Code §551.072); city facilities; acquisition of easements
c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or
deliberate regarding commercial or financial information that the City has
received from a business prospect that the City seeks to have locate, stay, or
expand in or near the territory of the City of Anna and with which the City is
conducting economic development negotiations; or (2) To deliberate the offer
of a financial or other incentive to a business prospect described by
subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements
with property developers; pending negotiations on development agreements.
d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards
and Commission Members
MOTION: Council Member Bryan moved to enter closed session. Council
Member Toten seconded. Motion carried 6-0.
Mayor Pike recessed the meeting at 6:54 PM.
Mayor Pike reconvened the meeting at 7:57 PM.
The Council further reserves the right to enter into executive session at any time
throughout any duly noticed meeting under any applicable exception to the
Open Meetings Act.
4. Consider/Discuss/Action on any items listed on any agenda—work session, regular
meeting, or closed session—that is duly posted by the City of Anna for any City
Council meeting occurring on the same date as the meeting noticed in this agenda.
None.
5. Adjourn. There being no further business before the Council, we will consider this
meeting adjourned at p.m.
Mayor Pike adjourned the meeting at 7:57 PM.
r
June 9, 2020.
ANNA CITY COUNCIL
MINUTES
REGULAR SESSION
May 12, 2020
1. Call to Order/Roll Call and Establishment of Quorum
City Council met via Teleconference.
Mayor Pike called the meeting to order at 6:36 PM.
Council Member Miller arrived at 6:39 PM. Council Member Beazley was absent.
2. Invocation and Pledge of Allegiance.
Mayor Pike led the invocation and pledge.
3. Citizen Comments.
At Phis time, any person may address the City Council regarding an item on
this meeting agenda that is not scheduled for public hearing. Also, at this
time any person may address the Council regarding an item that is not on
this meeting agenda. Each person will be allowed up to three (3) minutes
to speak. No discussion or action may be taken at this meeting on items
not listed on this agenda, other than to make statements of specific
factual information in response to a citizen's inquiry or to recite existing
policy in response to the inquiry
.
None.
4. Receive reports from Staff or the City Council about items of
community interest.
Items of community interest include: expressions of thanks, congratulations,
F
or condolence; nformation regarding holiday schedules; an honorary or
salutary recognition of a public official, public employee, or other citizen
but not including a change in status of a person's public office or public
employment); a reminder about an upcoming event organized or sponsored
by the governing body; information regarding a social, ceremonial, or
community event organized or sponsored by an entity other than the
governing body that was attended or is scheduled to be attended by a
member of the governing body or an official or employee of the municipality;
and announcements involving an imminent threat to the public health and
safety of people in the municipality that has arisen after the posting of the
agenda.
a. Proclamation May
2020 Motorcycle Awareness Month
Mayor Plke read the proclamation.
5. Consent Items.
These items consist of non -controversial or "housekeeping" items required by
law. Items may be considered individually by any Council member making such
request prior to a motion and vote on the Consent Items.
a. Approve Council Minutes for April 18, April 28, and May 2. (City Secretary
Carrie Land)
b. Approve a Resolution approving the Guillermo &Wendy Lopez Development
Plat. (Director of Development Services Ross Altobelli)
Single-family dwelling, detached on one lot located on the west side of CR
479, 1,495± feet south of CR 429, Located Wthin the extraterritorial
jurisdiction (ETJ).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
GUILLERMOAND WENDY LOPEZ DEVELOPMENT PLAT.
c. Approve a Resolution approving the Final Plat for the NBR Anna Addition,
Block A, Lot 1. (Director of Development Services Ross Altobelli)
Concrete batching plant (permanent) on one lot on 10.0± acres located at the
northeast corner of Collin County East Outer Loop and CR 418. Zoned I-1,
Light Industrial District with Specific Use Permit -8472-2020 for concrete
batching plant (permanent).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
NBR ANNAADDI I ION, BLOCK A, LOT 1, FINAL PLAT.
d. Approve a Resolution approving the Final Plat for Park Place at Anna Phase
2. (Director of Development Services Ross Altobelli)
77 SF -72 Single -Family Residential lots and three HOA lots on 29.9± acres
located south of Park Place at Anna Phase 1, 85± feet southwest of the
intersection of Pacific Avenue and Marvin Gardens Trail. Zoned Planned
Development -2004-151.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
PARK PLACE ATANNA PHASE 2, FINAL PLAT.
e. Approve a Resolution approving the Site Plan for NBR Anna Addition, Block
A, Lot 1. (Director of Development Services Ross Altobelli)
Concrete batching plant (permanent) on one lot on 10.0± acres located at the
northeast corner of Collin County East Outer Loop and CR 418. Zoned I-1,
Light Industrial District with Specific Use Permit -8472-2020 for concrete
batching plant (permanent).
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
NBR ANNA ADDITION, BLOCK A, LOT 1, SITE PLAN.
f. Approve a Resolution approving the Final Plat for The Villages of Hurricane
Creek, Phase 1. (Director of Development Services Ross Altobelli)
215 single-family residential lots, one civic center (fire station) lot, and six
HOA lots on 92.3± acres located 662± feet north of West White Street (FM
455) and 832± feet west of U.S. Highway 75. Zoned Planned Development -
689 -2015 and Planned Development 2001-18.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE
VILLAGES OF HURRICANE CREEK, PHASE 1, FINAL PLAT.
g. Approve an Ordinance Amending the FY 2020 Budget (Finance Director
Dana Thornhill)
The Fund Balance and Working Capital Reserve Policy is included in the
City's Financial Polices which was adopted on Tuesday, April 14, 2020. The
policy on the Unassigned Fund Balance of the General Fund is located on
page 16 of the Financial Policies. The policy states that it is the goal of the
City to achieve and maintain an unassigned fund balance in the General Fund
equal to 40% of total appropriations. A balance of more than 40% is
considered to be excessive.
The policy further states an Ordinance will be presented to Council when
appropriate to give specific authority to the City Manager to make transfers of
unexpended appropriations and excess revenues.
The unassigned fund balance of the General Fund at the end of FY 2019 was
$5,705,117. The total appropriations for FY 2020 for the General Fund total
$10,234,724. Forty percent (40%) of total General Fund appropriations
equates to $4,093,890. This results in excess revenues of $1,611,222.
The Budget Amendment amends the existing budget and allows the City
Manager to transfer out the excess funds to the Non -Bond Capital Projects
Fund.
AN ORDINANCE AMENDING ORDINANCE NO. 830-2019 ADOPTING
THE BUDGET FOR THE 2019-2020 FISCAL YEAR; PROVIDING FOR
SAVINGS, SEVERABILITY, AND REPEALING CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE
PUBLICATION OF THE CAPTION HEREOF.
h. Approve a Resolution of the City of Anna, Texas approving and authorizing the
City Manager to act on the City's behalf in authorizing the execution of a lease
contract for a Vactor 2100i Combination Sewer Cleaner from Kinloch Equipment &
Supply, Incorporated with lease terms not to exceed the financial obligations
shown in Exhibit "A" attached hereto, and providing for an effective date. (Director
of Public Works Greg Peters, P.E.)
The City of Anna Public Works Department is seeking to lease a combination
sewer maintenance vehicle for maintenance activities. This vehicle is needed
for multiple reasons, including:
• Improve maintenance program - initiate weekly sewer jetting program to
better maintain our existing sewer system.
• Improve emergency response action - proper response to sewer overflows
when they occur, with the ability to vacuum a large volume of sewage and
safely transport and deposit it to a suitable location.
• Improve sewer lift station maintenance - allow draining and proper cleaning
of wet wells to decrease corrosion and allow for proper maintenance of
internal well walls.
In addition, this truck will be used to pump and haul sewer for the first homes
built in Hurricane Creek subdivision if houses are finished prior to completion
of the trunk sewer construction.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S
BEHALF IN AUTHORIZING THE EXECUTION OF A LEASE
CONTRACT FOR A VACTOR 2100i COMBINATION SEWER
CLEANER FROM KINLOCH EQUIPMENT & SUPPLY,
INCORPORATED WITH LEASE TERMS NOT TO EXCEED THE
FINANCIAL OBLIGATIONS SHOWN IN EXHIBIT "A" ATTACHED
HERETO, AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Council Member Toten moved to approve the consent agenda. Council
Member Miller seconded. Motion carried 5-0.
6. Consider/Discuss/Action on a Resolution to approve funding for Engine 2
equipment. (Fire Chief Ray Isom)
On February 25, 2020, the Anna City Council approved the purchase of a used fire
engine. This font -line apparatus is currently serving with the Coppell Fire
Department and will be available in early Fall 2020 for delivery to the City of Anna.
The total cost for the Coppell Engine is $259,000 of which a $10,000 down
payment has already been applied. Up -fitting costs for this fire engine were not
included in the original agenda item.
An additional $54,000 is required to equip the engine with fire hose, rescue tools
and equipment, communication equipment, and other related fire/rescue items. The
fire department would like to begin the process of ordering, purchasing, and
configuring the necessary equipment in anticipation of the new engine's arrival.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING FUNDING FOR FIRE/RESCUE EQUIPMENT, TOOLS, AND
ACCESSORIES.
MOTION: Council Member Toten moved to approve. Council Member Vollmer
seconded. Motion carried 5-0.
7. Consider/Discuss/Act on a Resolution adopting the Economic Development
Strategic Plan. (Economic Development Director Joey Grisham)
Last year the City Council identified an Economic Development Strategic Plan as
one of its top priorities. The CDC/EDC entered into a contract with Jason Claunch
of Catalyst Commercial and held several work sessions and meetings over a five-
month period. As a part of the process, the Board updated its vision and mission
statements, identified ten strategic goals that align with the City Strategic Plan, as
well as core values and metrics/measurables. The plan also identifies more specific
objectives for each goal. Staff is already underway on several key items including
updating the marketing plan, creating an incentive policy, assisting Collin College
with site selection, continuing to meet with real estate brokers and developers,
recruitment of retailers/restaurants/entertainment options, development of the
Downtown Master Plan, and activating the Anna Business Park. The CDC/EDC
Board approved the plan at a special called meeting on March 12th.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS,
ADOPTING AND APPROVING THE ECONOMIC DEVELOPMENT
STRATEGIC PLAN; AND PROVIDING AN EFFECTIVE DATE.
MOTION: Mayor Pike moved to approve. Council Member Bryan seconded.
Motion carried 5-0.
8. Public Hearing and Consider/Discuss/Action on an Ordinance of the City of
Anna, Texas; amending the Anna City Code of Ordinances by amending
Chapter 9 Planning and Development Regulations; Article 9.03 Design
Standards; Divisions 1 through Division 9; providing for a penalty for any
violation of this ordinance not to exceed $2,000; providing for savings and
severability, and repealing clauses; providing for an effective date; and
providing for the publication of the caption hereof.
(Director of Public Works Greg Peters)
Staff has developed a design manual, complete with updated construction details
and approved construction materials for the City to use and distribute to developers
and consultants. The manual was developed with the help of municipal engineers at
Kimley-Horn, who also sought feedback from their private development engineering
staff on standards and details.
Mayor Pike opened the public hearing at 7:04 PM.
No comments.
Closed the public hearing at 7:04 PM.
AN ORDINANCE OF THE CITY OF ANNA, TEXAS; AMENDING THE ANNA
CITY CODE OF ORDINANCES BY AMENDING CHAPTER 9 PLANNING
AND DEVELOPMENT REGULATIONS; ARTICLE 9.03 DESIGN
STANDARDS; DIVISIONS 1 THROUGH DIVISION 9; PROVIDING FOR A
PENALTY FOR ANY VIOLATION OF THIS ORDINANCE NOT TO EXCEED
$2,000; PROVIDING FOR SAVINGS AND SEVERABILITY, AND
REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
MOTION: Council Member Bryan moved to approve. Council Member Toten
seconded. Motion carried 5-0.
9. Consider/discuss/approve a resolution of the City of Anna, Texas
approving and authorizing the City Manager to execute a Roadway
Impact Fee Reimbursement Agreement by and between the City of Anna,
Texas and Anna Crossing 40PGE, Limited, a Texas Limited Partnership,
as shown in Exhibit "A" attached hereto, and providing for an effective
date. (Director of Public Works Greg Peters, P.E.)
Anna Crossing 40PGE is seeking to develop Phase 1 C of Anna Crossing. The
project requires public improvements to be made to County Road 421 (East Foster
Crossing Road).
The proposed improvements are on the north side of County Road 421 there is an
existing drainage problem due to the existing culvert under the road being
inadequately sized. This drainage problem impacts multiple properties.
The City is seeking to partner with the developer to make the necessary
improvements to County Road 421 required to both:
• resolve the existing drainage problems of the area
• adequately convey the post -development runoff from the Anna Crossing Phase
1 C project
Staff reviewed the existing conditions and has determined that over -detaining
stormwater in Anna Crossing Phase 1C will not resolve the existing drainage
problems impacting the adjacent properties. While Anna Crossing Phase IC will
still require on-site stormwater detention, improvements to County Road 421 are
required to resolve the pre -development drainage issues in the area.
The proposed improvements will be constructed to a size and condition meeting
the needs of the future roadway expansion for County Road 421.
Staff has reviewed the engineering design and cost estimate provided by the
developer and finds the proposed solution and costs to be reasonable and
consistent with City standards and recent construction costs and this solution is a
highly desired opportunity to leverage these funds for public purpose.
Since County Road 421 is on the City of Anna Thoroughfare Plan as a future Major
Collector Street and is part of the Impact Fee Study, improvements to the road are
eligible for reimbursement through roadway impact fees.
The reimbursement of roadway impact fees will be limited to the fees collected for
Anna Crossing Phase 1 C, the future commercial tracts owned by the developer,
and other properties owned by the developer which will directly benefit from
improvements to County Road 421.
A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A ROADWAY IMPACT
FEE REIMBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF
ANNA, TEXAS AND ANNA CROSSING 40PGE, LIMITED, A TEXAS
LIMITED PARTNERSHIP, AS SHOWN IN EXHIBIT "A" ATTACHED
HERETO, AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Council Member Toten moved to table. Mayor Pike seconded. Motion
carried 5-0.
10. Presentation to the City Council with an update on the utility rate study and
initial utility rate findings. (Director of Public Works Greg Peters, P.E.)
Matthew Garrett with NewGen gave Council a presentation on the utility rate
findings.
Council discussion ensued.
No action.
11. Consider/Discuss/Action on any items listed on the posted agenda or any
closed session occurring during this meeting, as necessary
None.
12. Adjourn.
Mayor Pike adjourned the meeting at 9:01 PM.
26, 2020.