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HomeMy WebLinkAboutCCmin2020-05-12ANNA CITY COUNCIL MINUTES WORK SESSION May 26, 2020 The City Council of the City of Anna met in Work Session on the above date at Anna City Hall, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order, Roll Call and Establishment of Quorum Mayor Pike called the meeting to order at 6:52 PM. All Members were present. 2. Citizen Comments. At this time, any person may address the City Council regarding an item on this meeting agenda that is not scheduled for public hearing. Also, at this time any person may address the Council regarding an item that is not on this meeting agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. None. The public will be permitted to offer public comments electronically, as provided by the agenda and as permitted by the presiding officer during the meeting. We are encouraging neighbors, who wish to speak, to complete a Speaker Registration Form and submit to City Secretary Carrie Land (cland@annatexas.gov) by 5:00 PM so it may be read into the record. The form is found on the website at the following link: https://www.annatexas.gov/DocumentCenterNiew/2233/Council-Speaker-Sign- In-Sheet?bidld= 3. CLOSED SESSION (EXCEPTIONS) Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to discuss any items listed or referenced on this agenda under the following exceptions: a. Consult with legal counsel regarding pending or contemplated litigation and/or on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071). architect contract; legal aspects of disaster relief funding; lease agreement b. Discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); city facilities; acquisition of easements c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087); possible incentive agreements with property developers; pending negotiations on development agreements. d. Discuss or deliberate personnel matters (Tex. Gov't Code §551.074); Boards and Commission Members MOTION: Council Member Bryan moved to enter closed session. Council Member Toten seconded. Motion carried 6-0. Mayor Pike recessed the meeting at 6:54 PM. Mayor Pike reconvened the meeting at 7:57 PM. The Council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 4. Consider/Discuss/Action on any items listed on any agenda—work session, regular meeting, or closed session—that is duly posted by the City of Anna for any City Council meeting occurring on the same date as the meeting noticed in this agenda. None. 5. Adjourn. There being no further business before the Council, we will consider this meeting adjourned at p.m. Mayor Pike adjourned the meeting at 7:57 PM. r June 9, 2020. ANNA CITY COUNCIL MINUTES REGULAR SESSION May 12, 2020 1. Call to Order/Roll Call and Establishment of Quorum City Council met via Teleconference. Mayor Pike called the meeting to order at 6:36 PM. Council Member Miller arrived at 6:39 PM. Council Member Beazley was absent. 2. Invocation and Pledge of Allegiance. Mayor Pike led the invocation and pledge. 3. Citizen Comments. At Phis time, any person may address the City Council regarding an item on this meeting agenda that is not scheduled for public hearing. Also, at this time any person may address the Council regarding an item that is not on this meeting agenda. Each person will be allowed up to three (3) minutes to speak. No discussion or action may be taken at this meeting on items not listed on this agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry . None. 4. Receive reports from Staff or the City Council about items of community interest. Items of community interest include: expressions of thanks, congratulations, F or condolence; nformation regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen but not including a change in status of a person's public office or public employment); a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; and announcements involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. a. Proclamation May 2020 Motorcycle Awareness Month Mayor Plke read the proclamation. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Council Minutes for April 18, April 28, and May 2. (City Secretary Carrie Land) b. Approve a Resolution approving the Guillermo &Wendy Lopez Development Plat. (Director of Development Services Ross Altobelli) Single-family dwelling, detached on one lot located on the west side of CR 479, 1,495± feet south of CR 429, Located Wthin the extraterritorial jurisdiction (ETJ). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE GUILLERMOAND WENDY LOPEZ DEVELOPMENT PLAT. c. Approve a Resolution approving the Final Plat for the NBR Anna Addition, Block A, Lot 1. (Director of Development Services Ross Altobelli) Concrete batching plant (permanent) on one lot on 10.0± acres located at the northeast corner of Collin County East Outer Loop and CR 418. Zoned I-1, Light Industrial District with Specific Use Permit -8472-2020 for concrete batching plant (permanent). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE NBR ANNAADDI I ION, BLOCK A, LOT 1, FINAL PLAT. d. Approve a Resolution approving the Final Plat for Park Place at Anna Phase 2. (Director of Development Services Ross Altobelli) 77 SF -72 Single -Family Residential lots and three HOA lots on 29.9± acres located south of Park Place at Anna Phase 1, 85± feet southwest of the intersection of Pacific Avenue and Marvin Gardens Trail. Zoned Planned Development -2004-151. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE PARK PLACE ATANNA PHASE 2, FINAL PLAT. e. Approve a Resolution approving the Site Plan for NBR Anna Addition, Block A, Lot 1. (Director of Development Services Ross Altobelli) Concrete batching plant (permanent) on one lot on 10.0± acres located at the northeast corner of Collin County East Outer Loop and CR 418. Zoned I-1, Light Industrial District with Specific Use Permit -8472-2020 for concrete batching plant (permanent). A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE NBR ANNA ADDITION, BLOCK A, LOT 1, SITE PLAN. f. Approve a Resolution approving the Final Plat for The Villages of Hurricane Creek, Phase 1. (Director of Development Services Ross Altobelli) 215 single-family residential lots, one civic center (fire station) lot, and six HOA lots on 92.3± acres located 662± feet north of West White Street (FM 455) and 832± feet west of U.S. Highway 75. Zoned Planned Development - 689 -2015 and Planned Development 2001-18. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING THE VILLAGES OF HURRICANE CREEK, PHASE 1, FINAL PLAT. g. Approve an Ordinance Amending the FY 2020 Budget (Finance Director Dana Thornhill) The Fund Balance and Working Capital Reserve Policy is included in the City's Financial Polices which was adopted on Tuesday, April 14, 2020. The policy on the Unassigned Fund Balance of the General Fund is located on page 16 of the Financial Policies. The policy states that it is the goal of the City to achieve and maintain an unassigned fund balance in the General Fund equal to 40% of total appropriations. A balance of more than 40% is considered to be excessive. The policy further states an Ordinance will be presented to Council when appropriate to give specific authority to the City Manager to make transfers of unexpended appropriations and excess revenues. The unassigned fund balance of the General Fund at the end of FY 2019 was $5,705,117. The total appropriations for FY 2020 for the General Fund total $10,234,724. Forty percent (40%) of total General Fund appropriations equates to $4,093,890. This results in excess revenues of $1,611,222. The Budget Amendment amends the existing budget and allows the City Manager to transfer out the excess funds to the Non -Bond Capital Projects Fund. AN ORDINANCE AMENDING ORDINANCE NO. 830-2019 ADOPTING THE BUDGET FOR THE 2019-2020 FISCAL YEAR; PROVIDING FOR SAVINGS, SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. h. Approve a Resolution of the City of Anna, Texas approving and authorizing the City Manager to act on the City's behalf in authorizing the execution of a lease contract for a Vactor 2100i Combination Sewer Cleaner from Kinloch Equipment & Supply, Incorporated with lease terms not to exceed the financial obligations shown in Exhibit "A" attached hereto, and providing for an effective date. (Director of Public Works Greg Peters, P.E.) The City of Anna Public Works Department is seeking to lease a combination sewer maintenance vehicle for maintenance activities. This vehicle is needed for multiple reasons, including: • Improve maintenance program - initiate weekly sewer jetting program to better maintain our existing sewer system. • Improve emergency response action - proper response to sewer overflows when they occur, with the ability to vacuum a large volume of sewage and safely transport and deposit it to a suitable location. • Improve sewer lift station maintenance - allow draining and proper cleaning of wet wells to decrease corrosion and allow for proper maintenance of internal well walls. In addition, this truck will be used to pump and haul sewer for the first homes built in Hurricane Creek subdivision if houses are finished prior to completion of the trunk sewer construction. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN AUTHORIZING THE EXECUTION OF A LEASE CONTRACT FOR A VACTOR 2100i COMBINATION SEWER CLEANER FROM KINLOCH EQUIPMENT & SUPPLY, INCORPORATED WITH LEASE TERMS NOT TO EXCEED THE FINANCIAL OBLIGATIONS SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Toten moved to approve the consent agenda. Council Member Miller seconded. Motion carried 5-0. 6. Consider/Discuss/Action on a Resolution to approve funding for Engine 2 equipment. (Fire Chief Ray Isom) On February 25, 2020, the Anna City Council approved the purchase of a used fire engine. This font -line apparatus is currently serving with the Coppell Fire Department and will be available in early Fall 2020 for delivery to the City of Anna. The total cost for the Coppell Engine is $259,000 of which a $10,000 down payment has already been applied. Up -fitting costs for this fire engine were not included in the original agenda item. An additional $54,000 is required to equip the engine with fire hose, rescue tools and equipment, communication equipment, and other related fire/rescue items. The fire department would like to begin the process of ordering, purchasing, and configuring the necessary equipment in anticipation of the new engine's arrival. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING FUNDING FOR FIRE/RESCUE EQUIPMENT, TOOLS, AND ACCESSORIES. MOTION: Council Member Toten moved to approve. Council Member Vollmer seconded. Motion carried 5-0. 7. Consider/Discuss/Act on a Resolution adopting the Economic Development Strategic Plan. (Economic Development Director Joey Grisham) Last year the City Council identified an Economic Development Strategic Plan as one of its top priorities. The CDC/EDC entered into a contract with Jason Claunch of Catalyst Commercial and held several work sessions and meetings over a five- month period. As a part of the process, the Board updated its vision and mission statements, identified ten strategic goals that align with the City Strategic Plan, as well as core values and metrics/measurables. The plan also identifies more specific objectives for each goal. Staff is already underway on several key items including updating the marketing plan, creating an incentive policy, assisting Collin College with site selection, continuing to meet with real estate brokers and developers, recruitment of retailers/restaurants/entertainment options, development of the Downtown Master Plan, and activating the Anna Business Park. The CDC/EDC Board approved the plan at a special called meeting on March 12th. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANNA, TEXAS, ADOPTING AND APPROVING THE ECONOMIC DEVELOPMENT STRATEGIC PLAN; AND PROVIDING AN EFFECTIVE DATE. MOTION: Mayor Pike moved to approve. Council Member Bryan seconded. Motion carried 5-0. 8. Public Hearing and Consider/Discuss/Action on an Ordinance of the City of Anna, Texas; amending the Anna City Code of Ordinances by amending Chapter 9 Planning and Development Regulations; Article 9.03 Design Standards; Divisions 1 through Division 9; providing for a penalty for any violation of this ordinance not to exceed $2,000; providing for savings and severability, and repealing clauses; providing for an effective date; and providing for the publication of the caption hereof. (Director of Public Works Greg Peters) Staff has developed a design manual, complete with updated construction details and approved construction materials for the City to use and distribute to developers and consultants. The manual was developed with the help of municipal engineers at Kimley-Horn, who also sought feedback from their private development engineering staff on standards and details. Mayor Pike opened the public hearing at 7:04 PM. No comments. Closed the public hearing at 7:04 PM. AN ORDINANCE OF THE CITY OF ANNA, TEXAS; AMENDING THE ANNA CITY CODE OF ORDINANCES BY AMENDING CHAPTER 9 PLANNING AND DEVELOPMENT REGULATIONS; ARTICLE 9.03 DESIGN STANDARDS; DIVISIONS 1 THROUGH DIVISION 9; PROVIDING FOR A PENALTY FOR ANY VIOLATION OF THIS ORDINANCE NOT TO EXCEED $2,000; PROVIDING FOR SAVINGS AND SEVERABILITY, AND REPEALING CLAUSES; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. MOTION: Council Member Bryan moved to approve. Council Member Toten seconded. Motion carried 5-0. 9. Consider/discuss/approve a resolution of the City of Anna, Texas approving and authorizing the City Manager to execute a Roadway Impact Fee Reimbursement Agreement by and between the City of Anna, Texas and Anna Crossing 40PGE, Limited, a Texas Limited Partnership, as shown in Exhibit "A" attached hereto, and providing for an effective date. (Director of Public Works Greg Peters, P.E.) Anna Crossing 40PGE is seeking to develop Phase 1 C of Anna Crossing. The project requires public improvements to be made to County Road 421 (East Foster Crossing Road). The proposed improvements are on the north side of County Road 421 there is an existing drainage problem due to the existing culvert under the road being inadequately sized. This drainage problem impacts multiple properties. The City is seeking to partner with the developer to make the necessary improvements to County Road 421 required to both: • resolve the existing drainage problems of the area • adequately convey the post -development runoff from the Anna Crossing Phase 1 C project Staff reviewed the existing conditions and has determined that over -detaining stormwater in Anna Crossing Phase 1C will not resolve the existing drainage problems impacting the adjacent properties. While Anna Crossing Phase IC will still require on-site stormwater detention, improvements to County Road 421 are required to resolve the pre -development drainage issues in the area. The proposed improvements will be constructed to a size and condition meeting the needs of the future roadway expansion for County Road 421. Staff has reviewed the engineering design and cost estimate provided by the developer and finds the proposed solution and costs to be reasonable and consistent with City standards and recent construction costs and this solution is a highly desired opportunity to leverage these funds for public purpose. Since County Road 421 is on the City of Anna Thoroughfare Plan as a future Major Collector Street and is part of the Impact Fee Study, improvements to the road are eligible for reimbursement through roadway impact fees. The reimbursement of roadway impact fees will be limited to the fees collected for Anna Crossing Phase 1 C, the future commercial tracts owned by the developer, and other properties owned by the developer which will directly benefit from improvements to County Road 421. A RESOLUTION OF THE CITY OF ANNA, TEXAS APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A ROADWAY IMPACT FEE REIMBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF ANNA, TEXAS AND ANNA CROSSING 40PGE, LIMITED, A TEXAS LIMITED PARTNERSHIP, AS SHOWN IN EXHIBIT "A" ATTACHED HERETO, AND PROVIDING FOR AN EFFECTIVE DATE. MOTION: Council Member Toten moved to table. Mayor Pike seconded. Motion carried 5-0. 10. Presentation to the City Council with an update on the utility rate study and initial utility rate findings. (Director of Public Works Greg Peters, P.E.) Matthew Garrett with NewGen gave Council a presentation on the utility rate findings. Council discussion ensued. No action. 11. Consider/Discuss/Action on any items listed on the posted agenda or any closed session occurring during this meeting, as necessary None. 12. Adjourn. Mayor Pike adjourned the meeting at 9:01 PM. 26, 2020.