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HomeMy WebLinkAboutCCpkt2008-09-09(972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP/CLOSED SESSION September 9, 2008 6:30 p.m. - Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session and Closed Session at 6:30 p.m., Tuesday, September 9, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding a Presentation on Utility Rate Study. (Philip Sanders) 4. Discussion regarding the budget for fiscal year 2008-2009. (Philip Sanders) 5. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. in accordance with Texas Government Code: Section 51.087 (1) discussion or deliberation regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). 1.1 Coancll naryvote n&.seta,:. each ofth. items listed inns a.nda. 2 The Cowed reserves Neright toretim into executive session concerning wy of iheitemslistedonthis agevda, whatever it is considered necessary mM bgaltyjasHfwdwder the Open Meeting Act. 3. pcsonswiWadisabilitywho want to attend t[us meUwg who may nced assistance shodd coofecttheCitySecrUsryat9'12924- 3325 two woddng days primto the mceting so that appropriaro azrmgemenis cav bemnde. 0309-08 City Coni Agenda.dw Post Office Box 776 - Anna, Texas 75409-0776 Posted 0"5-08 The council further reserves the right to enter into executive session at any time throughout any duty noticed meeting under any applicable exception to the Open Meetings Act. 6. Discussion regarding any item on the City Council's September 9, 2008 Regular Meeting Agenda. 7. Adjourn. This is to certify that 1, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., September 5, 2008. tha Wi 4/4City Secretary 2. TheComo mayontnhe rigact upone&4h of uitems&ted mnocingm 2. The Council reserves We dghtto more and r Mo Ore session covcwing avY ofthc items listed on this agenda, wheocver it is considered%nh a dry and Igallywho l tisdorder sOpen Melting AcG 3. PusotuwiN adiayspd rW ft [Mstood! Mat mee[ingwlwmay need assirtmceshould confect Me City Seaearyat9i2924- 3325two wmkinBdays prior to dre rtsetinB sn that appmpriffie atrangemenR can be made. 09-09-08 City Council Agenda.doc 2 Posted 09-05-08 ea�t 4 �00a, (972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE - CITY COUNCIL REGULAR MEETING September 9, 2008 7:30 p.m. -Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, September 9, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Proclamation Recognizing the City of Anna's Emergency Responders. 4. Proclamation regarding 25th Annual National Night Out 2008. S. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 6. Consent Items. These items consist of non -controversial or housekeeping" items requited by law. items maybe considered individually by any Council member making such request priorto a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, July 22, 2008. b. Approve Minutes of Regular City Council Meeting, August 11, 2008. C. Approve Minutes of Special City Council Meeting August 30, 2008. d. Approve Minutes of Regular Planning and Zoning Meeting, August 4, 2008. e. Adopt a Resolution regarding the ATMOS Energy Steering Committee. (Philip Sanders) f. Approve an Ordinance regarding ATMOS Rate Settlement. (Clark McCoy) 1.7r cConvclt may vote and/or actnpon eaeh fthe items HOW in this agenda considered The Coatnrecoitasrsesaryey andlegwullype[Mitt oimndoereutlwcuOtlpveensMsifnwg Ancc 3.Pecoins iityhoattoil Wsmatmg won myeneed aasasiyvoafnfcbe item sShould lisoYncdacotn the City nsecretary ocfv9er 2it 924 s2 4 3325 wonrldogdayspriorto themecting Wthin appropdffie,mcan M made - 09 -0-08 City Council Agenda.doc Post Office Box 776 • Anna, Texas 75409-0776 Posted 09-05-08 g. Approve an Agreement regarding Air North Texas Campaign. (Philip Sanders) h. Approve an Ordinance regarding extending the South Grayson water customers current rate. (Wayne Cummings) L Adopt a Resolution setting the Public Hearing Dates to Annex Anna EDC's property located west of CR 427 and approximately 900 ft south of CR 376. (Maurice Schwanke) j. Approve a final plat for "Villarreal Addition" located south of FM 2862 and east of the railroad. (Maurice Schwanke) k. Approve a development plat for "Phillips" concerning property located at 9231 Quail Creek Run. (Maurice Schwanke) 1. Approve amendment to the City Manager's Contract. 7. Public Hearing: (2nd) For City Council to hear public comment regarding a Proposed Tax Rate of $0.575000 per $100 of taxable value for the 2008-2009 Fiscal Year. (Philip Sanders) 8. (a)Public Hearing: For City Council to hear public comment regarding a Master Plan and zoning change for Jim and Diane Mann from AG to C-1 for property located south of West White Street (FM 455) and west of a southerly extension of West Crossing Blvd. (Maurice Schwanke) (b)Consider/Discuss/Action regarding an Ordinance amending the Master plan and zoning map for a zoning change request by Jim and Diane Mann from AG to C-1 for property located south of West White Street (FM 455) and west of a southerly extension of West Crossing Blvd. (Maurice Schwanke) 9. Consider/Discuss/Action regarding a Resolution requesting GTUA to develop a long-range wastewater management plan. (Philip Sanders) 10. Consider/Discuss/Action adopting a Resolution authorizing the submission of an application to the Office of Rural Community Affairs Texas Community Development Block Grant Program for water system improvements. ( Maurice Schwanke) 11. Consider/Discuss/Action adopting a Resolution authorizing the local match contribution relating to an application of the Office of Rural Community Affairs Texas Community Development Block Grant Program. (Maurice Schwanke) I. The Council may vote .&., act upon each ofdre items tisail N Nis agenda 2.@e Council resesra Ne right W retire inro executive session concerning arty ofNe items listed w dill ag®d& Whenever it is Consideredaccessaryand Iega waet5cdcorder Ns Open Meeting ACL 3.Persons ,king adisabilitywhowantroaucvd WsmeCdng a may needacsistmrccshould Cuntsa Nc City BCacfmy at 9]292A- 3325 two working days prior ro the meeting so duLL appropriate arrangemoms can be made. 09-OM8 City Counal Agenda.doc 4 posted 09-05-08 12. Consider/Discuss/Action approving an Ordinance regarding Plat Fee Schedule Updates. (Maurice Schwanke) 13. Consider/Discuss/Action regarding a change order to the contract with Access Paving, Inc. for paving a portion of Hackber y Drive. 14. Consider/Discuss/Action regarding approval of Anna EDC 2008-2009 Fiscal Year Budget (Philip Sanders) 15. Consider/Discuss/Action regarding approval of Anna CDC 2008-2009 Fiscal Year Budget. (Philip Sanders) 16. Consider/Discuss/Action regarding TML Risk Pool Ballot. (City Council) 17. Consider/Discuss/Action regarding appointing a Chairman for the Board of Adjustments. (Maurice Schwanke) 18. Consider/Discuss/Action regarding City Council Place 5. 19. Consider/Discuss/Action on any items listed on posted agenda for September 9, 2006 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. 20. Adjourn. This is to certify that i, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., September 5, 2008, I*The Council may vote and/or act upon each ofthe items Imwd in Nls agm& 2. The Couacg reserves flu right to retire into executive session wmcartmg my of Ne items fixed w rids agenda, whenever it is considerod ixwws and legallyjustified under the Open Mcefing Aa. 3. Persons with s disability who want w attend this meefiug who may raced awisu ee should contact the City Sewretmy at 9n 924- 3323 two working days prior to the meeting so Na appmpffitw arrangements can be made. 09-09-08 City Ccmndl AgermaAm 5 Posted 04-05-08 Item No. kta—t) City Sccrrruy's use Duty GX�Y OF4•V City of Anna Staff Agenda Report TEXAS Council Meeting: September 9, 2008 Staff Contact: Philip Sanders Account Code #: ._ Date Prepared:September 3, 2008 Budgeted Amount: $ Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consent Items. These items consist ofnon-controversial or "housekeeping" items required bylaw. Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, July 22, 2008. b. Approve Minutes of Regular City Council Meeting, August 11, 2008. C. Approve Minutes of Special City Council Meeting August 30, 2008. d. Approve Minutes of Regular Planning and Zoning Meeting, August 4, 2008. e. Adopt a Resolution regarding the ATMOS Energy Steering Committee. (Philip Sanders) f. Approve an Ordinance regarding ATMOS Rate Settlement. (Clark McCoy) g. Approve an Agreement regarding Air North Texas Campaign. (Philip Sanders) h. Approve an Ordinance regarding extending the South Grayson water customers current rate. (Wayne Cummings) L Adopt a Resolution setting the Public Hearing Dates to Annex Anna EDC's property located west of CR 427 and approximately 900 ft south of CR 376. (Maurice Schwanke) j. Approve a final plat for "Villarreal Addition' located south of FM 2862 and east of the railroad. (Maurice Schwanke) Agenda Request Fmm Revised December 3,2007 I Uty Admiel ms ioft aW lCity Co 00NCiTy Version Agenda Item Reque ,doc Item No. I 4-Q City tiecwlary's use aNy k. Approve a development plat for "Phillips" concerning property located at 9231 Quail Creek Run. (Maurice Schwanke) I. Approve amendment to the City Manager's Contract. Agenda Request Farm Revised De mb 3,2007 LACity AdminWdmiiii"wnWa a\City Camcil\City VMiw Ag 6Rem Requesldoc Item No. Cify Secretary's use mly G` ,J OF4,�h City of Anna City Council Agenda TEXP'S Staff Report Council Meeting: Septe umber 9, 2008 Staff Contact: Philip Sanders Account Code #: 10400-6703 Budgeted Amount: $ 390 Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Adopt a Resolution joining the ATMOS Energy Steering Committee SUMMARY: Purpose of the Resolution: Municipalities have original jurisdiction over gas utility rates and services within the city. The Atmos Cities Steering Committee ("ACSC') is composed of municipalities in the service area of Atmos Energy Corporation, Mid -Tex Division. ACSC protects the authority of municipalities over the monopoly natural gas provider and defends the interests of residential and small commercial customers within the cities. Although many of the activities undertaken by ACSC are connected to rate cases (and therefore expenses are reimbursed by the utility), ACSC also undertakes additional activities on behalf of municipalities for which it needs funding support from its members. Why this Resolution is necessary: ACSC is actively involved in rate cases, appeals, mlemakings, and legislative efforts impacting the rates charged by Atmos within the City. These activities will continue throughout the calendar year. It is possible that additional efforts will be necessary on new issues that arise during the year, and it is important that ACSC be able to fund its participation on behalf of its member cities. A per capita assessment has historically been used, and is a fair method for the members to bear the burdens associated with the benefits received from that membership. Explanation of Resolution Paragraphs: 1. This paragraph authorizes the City's membership and agreement with ACSC. 2. This paragraph names a representative for the city. Item No. CI� SCC2l3tr'S vSC poly 3. This paragraph authorizes payment of the City's assessment to the ACSC in the amount of five cents ($0.0.5) per capita, based on the population figure for the City as shown in the latest "PML Directory of City Officials. 4. This paragraph requires notification that the City has adopted the Resolution. STAFF RECOMMENDATION: Staff recommends approval of this Resolution. 'Phe City initially joined the steering committee last September. This resolution is a reauthorization of our membership. Council Meeting: September 9.2008 Item No. (P _4 City S=ae 's use only City of Anna City Council Agenda Staff Report Staff Contact: Clark McCoy Account Code #: NA Budgeted Amount: $ NA Exhibits: Z Yes ❑ No AGENDA SUBJECT: The City, along with 150 other cities served by Atmos Energy Mid -Tex Division ("Atmos" or "Company"), is a member of the Atmos Cities Steering Committee ("ACSC"). On April 14, 2008, Atmos filed with the City an application to increase natural gas rates pursuant to the Rate Review Mechanism ("RRM") tariff approved by the City earlier this year. The Company's April RRM filing seeks a $33.5 million rate increase. The City worked with ACSC to analyze the schedules and evidence offered by Atmos to support its request to increase rates. The Ordinance and attached tariff approving rates that will increase the Company's revenues by $20 million effective October 1, 2008, are the result of negotiation between ACSC and the Company to resolve issues raised by ACSC during the review and evaluation of ACSC's RRM filing. The monthly bill impact for the average residential customer is $0.81. The ACSC Executive Committee recommends that all ACSC cities adopt the ordinance implementing the rate change. SUMMARY: RRM Backaround• The RRM tariff was approved by cities as part of the settlement agreement to resolve Atmos' 2007 rate increase case. Atmos' rate request represents the first filing pursuant to the three-year trial project known as the RRM process. The RRM process was created collaboratively by the Steering Committee and Atmos as an alternative to the GRIP surcharge process. The RRM process allows for a more comprehensive rate review and annual adjustment that will function as a substitute for future GRIP filings during the three-year trial period specified by the tariff. There are two components to the RRM adjustment. The prospective component adjusts rates for known and measurable changes in O&M and net plant investment. Atmos and ACSC agreed to cap changes to expenses and invested capital at no more than five percent. The true up component evaluates whether the Company has over or underrecovered its earnings for the previous year. For purposes of the RRM true up component, Atmos' rate of return on equity and its capital structure me frozen to avoid Item No. _ City S..My,s u. only the parent company from manipulating the overall rate of return. Costs expressly prohibited from recovery through the RRM include first class air -fare, travel, meals or entertainment for employee's spouse, alcohol, sports events, entertainment, arts and cultural events, sponsorship of sports, arts or cultural events, and social club membership dues. Purpose of the Ordinance: The purpose of the Ordinance is to approve rate tariffs (Attachment A) that reflect the negotiated rate change pursuant to the RRM process. The Ordinance also approves the Company's proof of revenues (Attachment B), a required part of the RRM filing. As a result of the negotiations, ACSC was able to reduce the Company's requested $333 million RRM increase by more than 35 percent. Approval of the Ordinance will result in rates that implement a $20 million increase in Atmos' revenues effective October 1, 2008. Reasons Justifying Approval of the Negotiated Resolution: During the time that the City has retained original jurisdiction in this case, consultants working on behalf of ACSC cities have investigated the support for the Company's requested rate increase. While the evidence does not support the $33.5 million increase requested by the Company, ACSC consultants agree that the Company can justify an increase in revenues of at least $19.8 million. A contested case proceeding before the RRC on the Company's current application will take several months and cost ratepayers millions of dollars in rate case expenses and would not likely produce a request more favorable than that to be produced by the settlement. The ACSC Executive Committee recommends that ACSC members take action to approve the ordinance authorizing new rate tariffs. Explanation of "Be It Ordained" Para hs: 1. This paragraph approves all findings in the ordinance. 2. This section adopts the attached tariffs (Attachment A) and Company's proof of revenues (Attachment B) in all respects andfinds the rates set pursuant to the attached tariffs to be just, reasonable and in the public interest. Note that only new tariffs or existing tariffs that are being revised are attached to the Ordinance. Existing tariffs that are not being changed in any way are not attached to the Ordinance. 3. This section repeals any resolution or ordinance that is inconsistent with this Ordinance. 4. This section finds that the meeting was conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Item No. City Swetvy's use only 5. This section is a savings clause, which provides that if any section(s) is later found to be unconstitutional or invalid, that fording shall not affect, impair or invalidate the remaining provisions of this Ordinance. This section further directs that the remaining provisions of the Ordinance are to be interpreted as if the offending section or clause never existed. 6. This section is a "Most Favored Nations" clause, which protects the City by mandating that if a Final Order or subsequent agreement approved in any proceeding addressing the issues raised in Atmos' RRM filing results in rates or terms that would be more beneficial to the ACSC Cities than the terms of this tariff, the City may, at its option, implement such more favorable rates or terms. The exercise of this right is contingent upon the City's agreement to adopt the terms of the Final Order or subsequent agreement in Toro. 7. This section provides for an effective date upon passage. 8. This paragraph directs that a copy of the signed ordinance be sent to a representative of the Company and legal counsel for ACSC. RECOMMENDED: This ordinance is recommended for adoption by the City Council to address the issues described above. Item No. 1,4 City Swmtary's use My ��Sy OFq n,_ 7 City of Anna City Council Agenda PEXas Staff Report Council Meeting: September 9, 2008 Staff Contact: Philip Sanders -- Account Code #: NA Budgeted Amount:_$ NA _ Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Approve an Agreement regarding Air North Texas Campaign SUMMARY: During the August 11, 2008 meeting, the City Council was briefed on the Air North Texas Campaign and was asked to consider approving of the attached Air North Texas Partner Agreement. The Air North Texas campaign is a collaborative initiative involving partners from public, private and non-profit entities that promote a consistent regional message regarding air quality. By approving and signing the agreement, the City indicates its willingness to participate in a variety of initiatives to promote clean air in north Texas STAFF RECOMMENDATION: Staff recommends approval of this Agreement. Item No. City Seae ,s 0.W only X41 Oi'4,V _ City of Anna Staff Agenda Report TEXAS Council Meeting: Staff Contact: Wayne E. Cummins Account Code #: Date Prepared:_ Budgeted Amount: $ Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Ordinance extending the South Grayson water customer's current rate for an additional 120 days. SUMMARY: The council extended the South Grayson's rates to the customers we acquired from South Grayson Water Supply District in May of this year. This is a similar extension because the CCN transfer is not complete and our CCN Attorney has requested another 120 day extension before we change their rates. RECOMMENDED ACTION: Approve the extention. Agenda Fe Uu Fmm Revised lk,.ber 3, 2007 C\Docomente yid Sot p\Ty\Locai SettingvU=Mary lii a t Files\OLKMSoofi GP Mn ex ration exp,dm Council Meeting: 09/09/08 Account Code Item No. City Secretary's use oNy City of Anna Staff Agenda Report Staff Contact: Maurice Schwanke Prepared by: T. Ross Date Prepared: 09/03/08 Budgeted Amount: $ N/A Exhibits: ■Yes ❑ No AGENDA SUBJECT: Adopt a Resolution setting the Public Hearing Dates to Annex Anna EDC's property located west of CR 427 and approximately 900 It south of CR 376. SUMMARY: This tract being requested for annexation is within the City of Anna extraterritorial jurisdiction. The property was purchased in 2004 by the Anna Economic Development Corporation. The tract is adjacent to the Current City Limits and east of the railroad line. Additionally, the tract is located between but not adjacent to NorthPointe Crossing and Sweetwater Crossing Subdivisions Prior to the establishment of a use, the property needs to be annexed and zoned appropriately for the area. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) ACTION: Approve resolution to set public hearing dates. Item No. � an s«,da=y's use Wy y oF4,YN City of Anna Staff Agenda Report TEXAS Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #: N/A - Date Prepared: 09/03/08 Budgeted Amount: $ N/A Exhibits: MYes ❑ No AGENDA SUBJECT: Approve a final plat for "Villarreal Addition" located south of FM 2862 and east of the railroad. uriukrsmw This plat has been reviewed by the City Staff as well as being distributed to all other utility companies and the Anna W. No comments were received and all changes have been made that were requested by the City Staff. The purpose of this plat is to divide the plat of the heirs of the past owner. The existing structures are currently served by septic systems. In locations where sanitary sewers are not available and where the City Council concludes that installation of sanitary sewers is not feasible, on- site sewer systems of an approved type may be installed/used. In the staffs opinion this plat meets the criteria for not having access to the City wastewater collection service. Therefore we are recommending that this plat be approved PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, September 2, 2008 recommended approval of the final plat. The vote was unanimous. RECOMMENDED ACTION: Approval Item No. " City Secretary's use only City of Anna Staff Agenda Report rexAs �- Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #: N/A Date Prepared: 09/03/08 Budgeted Amount: $ N/A Exhibits: WYes ❑ No AGENDA SUBJECT: Approve the "Phillips" development plat for property located at 9132 Quail Creek Run. SUMMARY: This development plat is located within the extraterritorial jurisdiction of the City. The proposed improvement to this tract is a manufactured home structure. The property is located at 9132 Quail Creek Run. The plat meets the City of Anna development plat requirements. The Staff recommends approval of the plat. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, September 2, 2008, recommended approval of the development plat. The vote was unanimous. ACTION: Approval GtSY OFg4, TEXAS Council Meeting: September 9. 2008 Item No. City Secretary's use miy City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code 4: NA Budgeted Amount: $ NA Exhibits: O Yes ❑ No AGENDA SUBJECT: Conduct a Public Hearing to hear public comment regarding a Proposed Tax Rate of $0.575000 per $100 of taxable value for the 2008-2009 Fiscal Year. SUMMARY: In order to fund our general fund operations and debt service obligations for the 2009 fiscal year, Staff has proposed a tax rate of 0.575 cents per $100 valuation. This is the same total tax rate that was approved last year. Of that, 0.479458 cents is for maintenance and operations, and 0.095542 cents is dedicated t o debt service. This is the second of two required public hearings on the proposed tax rate. The first was held on August 30. Item No. � 4 b� City S.roxy's use only GAV; 06'44.'b City of Anna Staff Agenda Report TEXAS Council Meeting: 09/09/08 _ Stab Contact: Maurice Sehwanke Prepared by: T. Ross Account Code #: N/A Date Prepared: 09/03/08 Budgeted Amount $ N/A Exhibits: MYes ❑ No AGENDA SUBJECT: (a) Public Hearing: For City Council to hear public comment regarding a Master Plan and zoning change for Jim and Diane Mann from AG to C-1 for property located south of West White Street (FM 455) and west of a southerly extension of West Crossing Blvd. (b) COnsidedDiscuss/Action regarding an Ordinance amending the Master plan and zoning map for a zoning change request by Jim and Diane Mann from AG to C-1 for property located south of West White Street (FM 455) and west of a southerly extension of West Crossing Blvd. :111113U/_�7`F This tract is located in the West White Street Development corridor and north of the Natural Springs Park. The proposed "C-1" zoning is consistent with the zoning trends that are developing in this corridor. It should be noted that the western section of this area contains a small pond and drainage area. Additionally, when this land is platted a cross access easement will be required. Limited access will be allowed to West White Street. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) A public hearing was held at the regular meeting of the Planning and Zoning Commission, August 4, 2008. The Planning and Zoning Commission recommended approval of the zoning request to C-1 zoning. The vote was unanimous. WMENDED ACTION: Approval *A* * TEXX Council Meeting: Member 9, 2008 Item No, City Se°,U°ry'susc only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: Budgeted Amount: $ 6,000 Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution requesting GTUA to develop a long-range wastewater management plan SUMMARY: A number of municipalities and other entities located in the Upper East Fork Trinity River Basin expressed an interest in requesting that the Greater Texoma Utility Authority ("Authority") develop a long-range wastewater management plan for the Basin. GTUA has agreed to be the lead entity in the pursuit of a study to determine the feasibility, potential location and costs for such a facility Earlier this year, GTUA applied for and received a grant from the Texas Water Development Board ("TWDB") not to exceed $125,000.00 for the Upper East Fork Trinity River Basin Wastewater Planning Grant The TWDB grant will fund up to 50% of the study cost in which the resulting plan shall include development of a problem statement, inventory of existing conditions mud needs, formulation of planning alternative, evaluation and comparison of each planning alternative, selection of the best planning alternative, determination of potential plant sites, cost and feasibility analysis, conceptual design engineering, priority and implementation plan, determination of potential water reuse customers, and public outreach. The remaining 50% of the grant will be provided by the participating cities and entities including the North Texas Municipal Water District. Based on the number of participating entities, the City of Anna's obligation will be $6,000. Don Paschal will be assisting GTIJA with this project. Approximately $5,000 of the match will come from the fees we pay Don Paschal for services he provides to the Collin Grayson Municipal Alliance (CDMA) of which we are a member. STAFF RECOMMENDATION: Staff recommends approval of this Resolution. Item No. 1 Gty Sm(abry's useonty OPgN, City of Anna Staff Agenda Report rexss Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code #: N/A Date Prepared: 09/03/08 Budgeted Amount: $ N/A F,xhibits: EYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action adopting a Resolution authorizing the submission of an application to the Office of Rural Community Affairs Texas Community Development Block Grant Program for water system improvements. SUMMARY: Attached is a resolution authorizing the submission of a Texas Community Development Block Grant application to the office of Rural Community Affairs for the Community Development Fund. The resolution also authorizes the mayor to act as the city's executive officer and authorized representative in all matters pertaining to the City's participation in the Texas Community Development Block Grant Program. RECOMMENDED ACTION: F.129MP/_1� Item No. -I% Cny Secretary i use only G�Cy OF4N,� City of Anna �► ' Staff Agenda Report rExTs Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code #: N/A Date Prepared: 09/03/08 Budgeted Amount: $ N/A Exhibits: NYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action adopting a Resolution authorizing the local match contribution relating to an application of the Office of Rural Community Affairs Texas Community Development Block Grant Program. akYil''ITI:f'71 The attached resolution commits the City to a local match expense of not less than the equivalent of $87,716 toward construction, acquisition and administrative activities relating to water system improvements if the Grant is approved. The total amount of grant funds would be $350,000. ACTION: APPROVAL Item No. .' City &,=toy's use Mir j OFgnry City of Anna Staff Agenda Report TEXAS Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Account Code #: N/A Budgeted Amount: S N/A AGENDA SUBJECT: Prepared by: Maurice Schwanke Date Prepared: 09103/08 Exhibits: Eyes ❑ No Consider/Discuss/Action regarding Plat Fee Schedule. SUMMARY: The City has been charging the same fees for plats for numerous years and the fees are not in keeping with the actual cost of review and processing. We have compared Anna's plat fees with Prosper, McKinney, Allen, and Celina. Table 1 shows the relationship of these Cities. TABLE 1 Schedule of Fees Anna Prosper McKinney Melisa Allen Celina Plats $50+$3 $300+ $325+$5 $250+ $250+$15 per $350 + $5 per Preliminary Plat com/res per lot $10 per per lot $15 per lot unit lot plus $2,500 lot deposit Amended Plat $100+ $250+ $150+$10 $150 $3 per lot lot0 per per lot — — $100+ $400+ $325+$10 $300+ $350+$25 per $350+$4 per Final Plat $3 per lot $10 per per lot $20 per lot lot lot plus $2,500 lot deposit Combination-Preliminary/Final $350 + $q per commercial, industrial, $100+ $325+$5 $350+ $300 + $40 per lot plus $2,500 institutional & other uses not $3 per lot — per lot $25 per ae ac deposit normally platted in lots Combination Residential $100+ $325+5 $300+ $350+$4 per Preliminary/Final $3 per lot — per lot $20 per lot — lot plus $2,500 deposit $100+ $300+ $350 + $25 per $350 + $4 per Minor Plat or Replat $3 per lot $200 $200 $20 per lot lot lot plus $2,500 deposit Item No. _ City scrnS 'suseOWY A review of 3 existing plats of fees collected and expenses are as follows: Northaointe Crossing Total Plat Fees Paid Preliminary and Final $ 4,320 Total Expense of Plat Reviews* $10,099 Sweetwater Crossing Total Plat Fees Paid Preliminary and Final $ 1,302 Total Expense of Plat Reviews* $ 3,095 Urban Crossing Total Plat Fees Paid Preliminary and Final $ 336 Total Expense of Plat Reviews* $ 2,306 *Includes only the expense of City Consultants and does not reflect the expense and time of full time City Staff Members. ACTION: The staff recommends that the plat fees be increased to $325 plus $5 per lot with a $2,500 deposit when a facilities agreement and/or construction plans for civil improvements (preliminary plat or final plat) are part of the platting process. Prior to the filling of the Final Plat the deposit will be adjusted up or down based on actual costs of processing. An invoice or rebate will be processed. oFg4, 4y I'm's Council Meeting: September 9, 2008 Item No. 3 Cay Seeretay's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #:50-626-6941 Budgeted Amount: $18.125 Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding a change order to the contract with Access Paving, Inc. for paving a portion of Hackberry Drive. SUMMARY: Access Paving was awarded a contract for $91,300 to partially reconstruct portions of Eighth and Interurban Streets. Staff has requested that Access Paving submit a proposal to grade and overlay a portion of Hackberry Drive between Camile Drive and the West Crossing Subdivision. The work will involve grading, compacting, and overlaying this section with four (4) inches of asphalt. The total cost of this change order is $18,125. STAFF RECOMMENDATION: It would best to do this project while Access Paving is already mobilized and working on the other overlay project. Staff recommends approval of this change order. Council Meeting: September 9, 20Q$ Item No. City Seceeaary's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code k: NA "edgeted Amount: $ NA Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding approval of Anna EDC 4008-2009 Fiscal Year Budget SUMMARY: The State Law governing local economic development corporations requires the City to approve all programs and expenditures for the Anna Economic Development Corporation. The annual budget for the Anna EDC is submitted for your approval. We are proposing the fund 9, of the Assistant to the City Manager position with contributions from the City's two economic development corporations. This employee will be expected to spend '/z of his or her time working on economic development initiatives. In accordance with Ord. No. 396-2008, an expenditure or series of expenditures in excess of $10,000 for items included in the budget, and any expenditure designed to ineent vize a particular business enterprise must receive prior approval by the City Council. CxCy OF4,r Texas Council Meeting: September 9, 2008 Item No. IS' Cary Sec.ow,'s use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: NA Budgeted Amount: S NA Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding approval of Anna CDC 2008-2009 Fiscal Year Budget SUMMARY: The State Law governing local economic development corporations requires the City to approve all programs and expenditures for the Anna Community Development Corporation. The annual budget for the Anna CDC is submitted for your approval. We are proposing the fund Yz of the Assistant to the City Manager position with contributions from the City's two economic development corporations. This employee will be expected to spend %a of his or her time working on economic development initiatives. Council Meeting: September 9, 2008 Item No. AV 0(y Secretary's.,o.Ay City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code 4: NA Budgeted Amount:_$_NA Exhibits: O Yes ❑ No — AGENDA SUBJECT: Consider/Discuss/Action regarding TML Risk Pool Ballot. Si7MM4,RY: The City purchases worker's Compensation, Property, and Liability insurance through the TML Intergovernmental Risk Pool. The Board of Trustees for the Pool is composted of representatives from member cities throughout the state. The Board members are elected by the governing bodies (city councils) of the TML Risk Pool member cities. The attached ballot is for the election of Places I through 4 on the Board. The City of Alma is located in TMI, Region 13. STAFF RECOMMENDATION: In addition to consideration of the experience and qualifications of the candidates, Staff would recommend the election of Board members who can best relate to the City of Anna's circumstances with respect to both population and geographic location. �N,tq O©eq,V resas Item No. .J.._ City Secretary's .m oNy City of Anna Staff Agenda Report Council Meeting: 09/09/08 Staff Contact: Maurice Schwanke Prepared by: Maurice Sehwanke Account Code #: N/A Date Prepared: 09/03/08 Budgeted Amount:_S N/A Exhibits: Oyes ■ No AGENDA SUBJECT: Consider/Discuss/Action regarding appointing a Chairman for the Board of Adjustments. uttC3if�TEy1'A According to the Zoning Ordinance the Chairman of the Board of Adjustment is appointed by the City Council. The current members of the Board of Adjustment include the following: Jon Hendricks, J. W. Finley Jr., Deborah Dennis, Lonnie Friesen, Molly Young Alternates: Nancy Pennington, William Ballantyne PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) NA RECOMMENDED ACTION: Appoint Chairman