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HomeMy WebLinkAboutCCpkt2008-10-14(972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOP/CLOSED SESSION October 14, 2008 6:30 p.m. - Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session and Closed Session at 6:30 p.m., Tuesday, October 14, 200B, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion regarding a tong term contract for Electric Power Purchase. (Philip Sanders) 4. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); - b. consult with legal counsel on matters in which the duty of the attorney to the govemmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov`t Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 2. The Cmmcil may vote anNor ac[upon each ofibe items 7ishd vrfbis agenda 2. Theednelres wdle rightmmddwder acarivesMwticohccming any ofdw Beau lista op flus agenda, whecever itis I Pemred necessary end lcga. aant0 underdsOpen Mee ting Act 3:Persons rki adisa pi too m tngsogeased tusppropdwhomayneedassiatao should contact the City Secretary at 912924 3325 twnwod:"ung days prior to dmmeeting so thr4 appropriate arrmagements ceo be vwde. 10.14-08 Regular CC Agenda.doe 1 Posted 1410-08 Post Office Box 776 • Anna, Texas 75409-0776 5. Discussion regarding any Rem on the City Council's October 14, 2008 Regular Meeting Agenda. 6. Adjourn. This is to certify that 1, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., October 10, 2008. Na a Wilkison, City Secretary I. The C.H may vote a.&. sot upon eub Ord. items listed in this 2. id Comroesss es lerighttoreihe iree the Ove Mwtigo considered necessmy and legalty juso5ed order We Open MetlOg Act 3.Persons witlta dayspTywho wamtong so his mewing arranger 3}25 two wortdag days prior to the meeting so Naz appropriate arranger 10.1408 Regular CC Agenda.doe 2 any orift items listed ou this agenda, whenever it is Posted umo o8 (972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING October 14, 2008 7:30 p.m.—Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, October 14, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. 2. Invocation and Pledge of Allegiance. 3. Mayor Kenneth Pelham to present a Proclamation to Coyote 4-H Club for National 4-H Week. 4. Citizen comments. Citizens are allowed 3 minutes to speak. The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements ofspecilic factual information in response to a citizen's inquiry or to recite existing policy in response to the inquiry. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items maybe considered individually by any Council membermaking such request prior fa a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, September 23, 2008. b. Consider/Discuss/Action on a pledge of Support for the North Texas Green and Go clean taxi partnership. (Philip Sanders) c. Approve a development plat for Calvin and Frances Red. d. Approve a development plat for Kimberly Tauch. e. Approve the re -plat of "Willow Creek 1B Addition". f. Approve the site plan and landscape plan for 'Willow Creek 1B Addition". 6. Public Hearing: (2nd) For City Council to hear public comment regarding the annexation of Anna Economic Development Corporation property located west of CR 427 and approximately 900 ft south of CR 376. (Maurice Schwanke) i. The Coovoil may vote and/or as V. each ofthe items listed in this ages& 2.@e Comcg reserves [tic right W retire into executive session concemieg my of We items laced m this agenda, whenever it is considered accessary sad legally justified mda the Open Mating Aa. 3. Penns with a disaMb"ho wmt to attend this mating who may need assistance should toad the City Secretary 9972924- 3325 two wmueg deysprim m We matiag en mffi appropriate mrm,gemmmts cern be made. 161408 Regular CC Agenda.mm 3 Posted 10-1608 Post Office Box 776 • Anna, Texas 75409-0776 7. Public Hearing: - For City Council to hear public comment regarding amending the Anna Code of Ordinances, Building Regulations providing for the extension of Building Permit Requirements into subdivisions in the Extraterritorial Jurisdiction of the City and for adjustments to platting fees and related fees. (Maurice Schwanke) 8. Consider/Discuss/Action to amend the Anna Code of Ordinances providing for the extension of Building Permit Requirements into subdivisions in the Extraterritorial Jurisdiction of the City and for adjustments to platting fees and related fees. (Maurice Schwanke) 9. Consider/Discuss/Action regarding Amending a Change Order to the Contract with Landscapes Unlimited for the Construction of a Restroom Concession Building at Slayter Creek Park. 10. Consider/Discuss/Action regarding an Ordinance amending the City of Anna Personnel Policy Manual Unused Vacation Leave Policy and Accrual of Sick Leave Policy. (Wayne Cummings) 11. Consider/Discuss/Action to amend the Code of Ordinances by Inserting a New Article Establishing General Parks and Recreation Regulations and Special Events Regulations and a.Schedule of Fees. (Kenny Jenks) 12. Consider/Discuss/Action regarding a Resolution Establishing Procedures for Business Negotiations with the City. (Clark McCoy) 13. Consider/Discuss/Action regarding a Resolution Supporting the Discontinuation of the Diversion of Transportation User Revenues to Non -Transportation uses and the Appropriation of all Revenue Generated from Highway User Fees and Taxes to Fund Transportation Projects. 14. Consider/Discuss/Action Adopting an Ordinance Approving the 2008 Tax Roll for the City of Anna, Texas. 15. Consider/Discuss/Action on any items listed on posted agenda for October 14, 2008 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. 16. Adjourn. This is to certify that I, Nettle Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., October 10, 2008. i. The Gorman may vote author act upm earl offbe iicens lisi.. this agenda c The Coavcii reservesflu, righttoretuc into cmc Op sessioncovceming any M. itemslisted oo this agenda, whevever it is considered witha isandty whopans to a" flus Openl Mw Act 3. 5 rausvortha disability t.th.rt dn, so dhe appedngwho may vatlassismncesbould conmcl.WeCity Smmxaryat9?2924- 3325 two working days prior to Poe meeting so mffi appropriate atmngements can be made. 10.14-08 Regular CC Agenda.doc 4 Posted 10.10-08 Item No. 3 City Secretary's use only ``tY oea,yN City of Anna Staff Agenda Report Texns Council Meeting: October 14 2008 Staff Contact: Philip Sanders Account Code #: Date Prepared:October 9 2008 Budgeted Amount: $ Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Mayor Kenneth Pelham to present a Proclamation to Coyote 4-N Club for National 4-N Week. SUMMARY: RECOMMENDED ACTION: Agenda Request Form R.is December 3,2007 LACity Ad mi dminutrffii.Wat Tity C.dhCity Com6l\2008\1044-08\First Version Agenda Item Requesldoc Item No. 5 City sandary's ase only City of Anna Staff Agenda Report TE x aS Council Meeting: October 14 2008 Staff Contact: Philp Sanders Account Code #: Date Prepared:October 9,200 Budgeted Amount: $ Exhibits: ❑ Yes O No AGENDA SUBJECT: Consent items. These items consist of non -controversial or `housekeeping" items required bylaw. Items maybe considered individually by any Council member making such request prior to a motion and vote on the Consent Items. a. Approve Minutes of Regular City Council Meeting, September 23, 2008. b. Adopt a Resolution to Supporting the North Texas Green and Go clean taxi partnership. (Philip Sanders) C. Approve a development plat for Calvin and Frances Red. d. Approve a development plat for Kimberly Tauch. e. Approve the re -plat of "Willow Creek 1 B Addition". f. Approve the site plan and landscape plan for "Willow Creek t B Addition". ACTION: Motion to approve the consent items. Agenda Ra uea lone R.vised December 3, 2001 L:1City AdminWdrainovationWathaTity CounMCity Coandh2e)VIe-14AHAFhst Version Agenda Ilan Requva.dan C,, 'i OF44, �R rexAs Council Meeting: October 14, 2008 Item No. _56__. City S¢ tm 's use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: Budgeted Amount: Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action on a pledge of support for the North Texas Green & Go Clean Tax Partnership. SUMMARY: The City recently received an invitation to join the North Texas Green & Go CleanTax Partnership. The partnership in being encouraged by Sustainable Skylines — Dallas, a cooperative partnership led by the City of Dallas, the North Central Texas Council of Governments and Region VI of the Environmental Protection Agency. The goal of this joint effort is to adopt sustainable practices to help improve air quality, save energy, and conserve resources. The North Texas Green & Go Clean Tax Partnership will help facilitate the replacement of the local taxi fleet with low -emitting green taxis. Members of the partnership agree to encourage members of their organizations to hail "green" taxis (when available) before hailing a regular taxi using a contact list of participating companies. In return, the Partnership will feature the City as a participating entity on their website and campaign material. STAFF RECOMMENDATION: Although our contribution to this effort will be relatively small, it will help identify the City as an organization that supports "green" initiatives. Staff recommends approval. Item No. 5c City Smret "meonly GA,t� OFgN'1' City of Anna Staff Agenda Report TEXAS Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: S N/A Exhibits: EYes ❑ No AGENDA SUBJECT: Approve a development plat for Calvin and Frances Red. SUMMARY: This development plat is located within the extraterritorial jurisdiction of the City. The tract is located in the southwestern quadrant of the Anna Planning Area (Generally .6 miles south of West White Street and 2 miles west of U. S. 75). The proposed improvement to this tract is a manufactured home structure. The property is located at 9317 County Road 285. The plat meets the City of Anna development plat requirements. The Staff recommends approval of the plat PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, October 7, 2008, recommended approval of the development plat. The vote was unanimous. RECOMMENDED ACTION: .. . Item No 5d City Sccmtazys use only GA,SS OF44,� City of Anna Staff Agenda Report TEXA`✓ Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: $ N/A Exhibits: MYes ❑ No AGENDA SUBJECT: Approve a development plat for Kimberly Tauch. SUMMARY: This development plat is located within the extraterritorial jurisdiction of the City. The tract is located in the southwestern quadrant of the Anna Planning Area (Generally 2.7 miles south of S.H. 121 and 1 mile east of FM 2862). Several proposed improvements are shown on this plat and includes a house, bam and pool to be built on this tract of land. The property is located at 8756 County Road 508. The plat meets the City of Anna development plat requirements. The Staff recommends approval of the plat. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, October 7, 2008, recommended approval of the development plat. The vote was unanimous. ACTION: Approval Item No. 5e City Swre me nu only G�,Sy OFgn,� City of Anna Staff Agenda Report Tgg4S Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke � Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: $ N/A Exhibits: ■Yes ❑ No AGENDA SUBJECT: Approve the re -plat of "Willow Creek 1 B Addition. SUMMARY: The re -plat of Willow Creek 16 Addition has been reviewed by the City Staff and appears to be in conformance with staff comments. The Staff recommends approval of the plat. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, October 7, 2008, recommended approval of the re -plat The vote was unanimous. RECOMMENDED ACTION: Approval Item No. 5f City smri=y's use only City of Anna Staff Agenda Report TFXaS Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke Prepared by: T. Ross Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: $ N/A Exhibits: MYes ❑ blo AGENDA SUBJECT: Approve the site plan and landscape plan for "Willow Creek 1B Addition". SUMMARY: The Staff has reviewed the site plan and landscape plan for the Willow Creek 16 Addition. The plans have been corrected to conform to staff comments. PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) The Planning and Zoning Commission at their regular meeting, October 7, 2008, recommended approval of the site plan with conditions that the curb cut be changed to a smooth transition and the (03 Detail) landscape plan need to show the depth of parking spaces as 20 feet. The vote was unanimous. ACTION: The changes required have been made and it is recommended that the Site Plan and Landscape Plan be Approved. Item No. 6 Cfty Secretary's use only oF'gryry City of Anna Staff Agenda Report Tsxns Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke Prepared by: Tana Ross Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: $ N/A Exhibits: EYes ❑ No AGENDA SUBJECT: Public Hearing: (2nd) _ For City Council to hear public comment regarding the annexation of Anna Economic Development Corporation property located west of CR 427 and approximately 900 ft south of CR 376. This is the second public hearing for the annexation of property owned by Anna Economic Development Corporation. This tract being requested for annexation is within the City of Anna extraterritorial jurisdiction. The tract is adjacent to the Current City Limits and east of the railroad line. Additionally, the tract is located between but not adjacent to NorthPointe Crossing and Sweetwater Crossing Subdivisions PLANNING AND ZONING COMMISSION ACTION: (If a P & Z Item) [IM RECOMMENDED ACTION: Hold 2vd Public Hearing Item No. 7 City Secretary's use only OF44, City of Anna — Staff Agenda Report Texas Council Meeting: 10/14/08 Staff Contact: Maurice Schwanke Prepared by: Maurice Schwanke Account Code #: N/A Date Prepared: 10/08/08 Budgeted Amount: $ NIA Exhibits: EYes ❑ No AGENDA SUBJECT: Public Hearing: Council to hear public comment regarding amending the Anna Code of Ordinances, Subdivision Regulations, providing for the extension of Building Permit Requirements into subdivisions in the Extraterritorial Jurisdiction of the City and for adjustments to platting fees and related fees. The purpose of this hearing to allow public comment on the proposed ordinance to amend the Anna Code to include the extension of building permit requirements for subdivisions in the extraterritorial jurisdiction in addition to the recently amended Building Regulations. This will clarify that building permits are required for at/ structures built in the ETJ. The building -permit fees will be the same as for structures within City limits. Also, because the fee schedule as it pertains to platting fees is arguably part of the Subdivision Regulations, the Council is requested to hold the public hearing on ratifying its recent amendment with regard to platting fees in an abundance of caution. ACTION: Hold the Public Hearing Item No. 8 City Seuatary's use only Gti�Y OFq'y'N City of Anna M► Staff Agenda Report rsxns Council Meeting: 10/14/08 Staff Contact: -Maurice Schwanke Prepared by: Maurice Schwanke Account Code #: N/A Date Prepared: 10/09/08 Budgeted Amount: $ N/A Exhibits: EYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action to amend the Anna Code of Ordinances providing for the extension of building -permit requirements into subdivisions located in the City's extraterritorial jurisdiction and to ratify recent adjustments to platting fees and related fees. kMh513 FA t> F Staff recommends that the building -permit requirement be extended into subdivisions located in the extraterritorial jurisdiction. Additionally, staff recommends the ratification and/or readoption of recent amendments relating to platting fees previously recommended and approved. ACTION: Adopt recommended Ordinance Item No.9— City Secretary's use only GS�Y OFg4,� -- City of Anna City Council Agenda TEXAS Staff Report Council Meeting: October 14, 2008 Staff Contact: Philin Sanders Account Code #: 50-625-6931 Budgeted Amount: $210,000 Exhibits: O Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action amending a change order to the contract with Landscapes Unlimited for the construction of a restroom/concession building at Slayter Creek Park. SUMMARY: On July 22, 2008 the City Council approved a change order to the contract with Landscapes Unlimited to pay for the construction of a restroom/concession building at Slayter Creek Park. The building will be 1500 square feet with an additional 300 square foot covered area on the front. The exterior walls will be earth toned split face concrete masonry units (CMU's), and the metal roof will match the roof on the pavilion. Facilities in the building will include a concession prep, serving, and storage area, men's and women's restrooms, a pump room for the sprinkler system, a room to house the breaker boxes and electrical equipment associated withthe park lights, and a generic storage room. The concession area will have counters installed and will be plumbed for future permanent fixtures. Sinks, stoves and other appliances are not being installed in the concession area with this construction. The restrooms will be fully famished. Based on preliminary estimates, we asked for a change order of $157,600 to cover the cost of construction. After reviewing the completed construction drawings, Landscapes Unlimited has indicated it will cost $210,000 to construct the building. We have met with the architect and contractor and discussed alternatives for reducing the cost of the building including reducing the size and using different construction materials for the exterior walls and roof. It is our opinion that reducing the size or altering the construction materials will result in a facility that is inconsistent with the quality of the park envisioned by the City Council and others who have donated funds. Earlier this year the Community Development Corporation (CDC) approved a contribution of $629,000 to help fund construction at the park. At least $175,000 of that contribution was designated to fund the construction of the restroom/concession building. We have spent $17,400 on architectural design fees. There is enough money remaining from the CDC contribution to fund this change order. STAFF RECOMMENDATION: We recommend that the Council increase the amount of the original change order to $210,000. Item No.10 City Secretary's use Wy G`,�q or4�4� City of Anna Staff Agenda Report TExAs Council Meeting: 10/14/08 Staff Contact: Wayne E. Cummings Account Code #: Date Prepared: 10/09/08 Budgeted Amount: $ Exhibits: O Yes ❑ No AGENDA SUBJECT: Amendment to personnel policies on unused Vacation Leave and on Sick Time Accrual. SUMMARY: The new Unused Vacation Leave policy would simplify the policy by not requiring any vacation leave being used in the first calendar year of employment (employee option) and after the first year requiring each employee to take at least one week of vacation. No more than 240 hours of vacation will be allowed to be carried over into the next year with the maximum number of carried over hours at the end of January being reduced to 240 hours. The change in sick leave is currently no sick leave is accrued for the first three months of employment. The new policy does not allow sick leave to be used in the first three months, unless authorized by the City Manager, but the time is accrued and can be used after the first three months. RECOMMENDED ACTION: Adoption of the Ordinance. Agenda Rcques[Pmm Revisal December 3,2007 C1Docoments and, eMgS\Ty\I aM SettingATempormy Intaaet Hd OLKIPAgenda Item Request doe Item No. 11 City Secretary's use only City of Anna Staff Agenda Report Council Meeting: 10/14/2008 Staff Contact: Clark McCoy Prepared by: Kenny Jenks Account Code #: Date Prepared: 10/09/2008 Budgeted Amount: $ Exhibits: RlYes No AGENDA SUBJECT: Consider/Discuss/Action to amend the Code of Ordinances by Inserting a New Article establishing General Parks and Recreation Regulations and Special Events Regulations and a schedule of Park fees. SUMMARY: As Anna grows and more public Park space is created and comes on line, regulations that govern the usage of those facilities are needed. This City Code of Ordinance amendment addresses uses and security measures in the park property. RECOMMENDED ACTION: Staff recommends that a code amendment be made creating Park regulations and usage fees. Item No. 12 City Secretary's uu only G,�.i OFgnry City of Anna City Council Agenda rEX45 Staff Report Council Meeting: October 14.2008 Staff Contact: Clark McCoy Account Code #: NA Budgeted Amount: $ NA Exhibits: 0 Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution establishing procedures for business negotiations with the City. SUMMARY: The attached Resolution outlines a uniform policy regarding procedures for contacts between the City and persons having business negotiations with the City. The intent of the Resolution is to set forth uniform procedures for such negotiations and allow for a simple way to provide those procedures to persons engaged in business negotiations with City. RECOMMENDED: This ordinance is recommended for adoption by the City Council to address the issues described above. Council Meeting: October 14 2008 Item No. 13 City Seocete "use only City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Account Code #: 50-625-6931 Budgeted Amount: $210,000 Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding a Resolution Supporting the Discontinuation of the Diversion of Transportation User Revenues to Non -Transportation uses and the Appropriation of all Revenue Generated from Highway User Fees and Taxes to Fund Transportation Projects. SUMMARY: Mayor Dorman of the City of Melissa has drafted resolution requesting that the State of Texas discontinue the diversion of the transportation user revenues to non -transportation uses, and that the appropriation of all revenue generated from highway user fees and taxes be used for transportation projects. He has sent an invitation to all Texas cities asking each to adopt a similar resolution. A brief written by Mayor Dorman further explaining the purpose of the resolution is attached. Item No. 14 City swtwy's use only p",SY OF44,M City of Anna Staff Agenda Report TE,y qS Council Meeting: October 14.2008 Staff Contact: Philip Sanders Account Code #: Date Prepared:October 9 2008 Budgeted Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Consider/Discuss/Action Adopting an Ordinance Approving the 2008 Tax Roll for the City of Anna, Texas. SUMMARY: Kenneth L. Maun, Tax Assessor Collector has submitted the 2008 Tax Roll Summary for the City of Anna. By statute, Texas Property Tax Code, Section 26.09, the governing body needs to approve or disapprove the 2008 Tax Roll, ACTION: Motion to approve the ordinance adopting the 2008 Tax Roll for the City of Anna, Texas. Agenda Requ Fam Revised December 3, 2007 L: City Admin4ldministrtl mWiiiiJn\City Council\City Cmu ciP2008\10.14-0ffirst Version Agenda Item Rix," doe