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Home My WebLink AboutCCpkt2008-11-25(972) 924-3325 - fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE - CITY COUNCIL WORKSHOPICLOSED SESSION November 25, 2008 6:30 p.m. —Anna City Hall Administration Building The City Council of the City of Anna will meet in Workshop Session and Closed Session at 6:30 p.m., Tuesday, November 25, 2008, at the Anna City Hall Administration Building, located at 111 North Powell Parkway (Hwy 5), regarding the following items. 1. Call to Order 2. Roll Call and Establishment of Quorum. 3. Discussion of proposed Smoking Regulations. (Philip Sanders) 4. Discussion regarding re -zoning certain properties. (Maurice Schwanke) 5. CLOSED SESSION: Under Tex. Gov't Code Chapter 551, the City Council may enter into closed session to: a. discuss or deliberate the purchase, exchange, lease, or value of real property (Tex. Gov't Code §551.072); b. consult with legal counsel on matters in which the duty of the attomey to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code (Tex. Gov't Code §551.071); c. Discuss or deliberate Economic Development Negotiations: (1) To discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay, or expand in or near the territory of the City of Anna and with which the City Council is conducting economic development negotiations; or (2) To deliberate the offer of a financial or other incentive to a business prospect described by subdivision (1). (Tex. Gov't Code §551.087) 1. The Cousait msyvote and/o, setupos each stare fleas listed {a flus sgmdn 2. The Corsair reserves the right to sxhe into executive sssion concerning say ofthe items listed on this agenda, whcnever d is considered r e.sy and legallyJusbrwd under the Open MeetingA4 3. Persons with a disability who want to mmsdthis meting who may recd assistenceshoWd casmUdre City Secretory at 9']2924 3325 two workingdays pnamdro rveeting sodwt appmpriace anmigunents rm be made. 11-25-08 Regular CC Agenda.doc t Posted 1L21-08 Post Office Box 776 • Anna, Texas 75409-0776 d. Personnel: Consider position of City Manager Evaluation. (Government --- Code, Section 551.074); e. Personnel: Consider position of Planning and Zoning Commission Member. (Government Code, Section 551.074); f. Personnel: Consider position of Community Development Corporation Board Member. (Government Code, Section 551.074). The council further reserves the right to enter into executive session at any time throughout any duly noticed meeting under any applicable exception to the Open Meetings Act. 6. Discussion regarding any item on the City Council's November 25, 2008 Regular Meeting Agenda. 7. Adjourn. This is to certify that 1, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., November 21, 2008. .. _ N thaN tha Wilkison, City 1. the Council may vote endlor act upon each of the Rous listed in this ageMa 2. ]Le Council reserves the rightio retire imo exxutive session concemiog any ofdre items listWon dus agenda, wlwa:va it is considered necessary and Iegallyiustificd under the Open Mating Aci. 3. Persons with a disability who want to sound this reeling who may need ass hl u. should coMset the City Secretary at 9]2 92 3325 two waking days prior to fie mating so thffi appropriate anaogements can be made. 11-25-08 Regular CC Ageeda.doc 2 Posted 11-21-08 Council Meeting: November 25 2008 Account Code Budgeted Am( Item No. W3 Cary sod's use_y City of Anna City Council Agenda Staff Report Staff Contact: Philip Sanders Exhibits: ❑ Yes ❑ No AGENDA SUBJECT: Discussion of proposed Smoking Regulations. SUMMARY: I have received requests from Council members to see on a Council agenda an ordinance that restricts smokingin locations to which the public has access. The attached draft is very similar to the restrictions that were adopted by the City of McKinney. After the Council discussion, we will make any necessary revisions to best reflect the majority opinion of the Council. TEXAS a%" (972) 924-3325 • fax (972) 924-2620 CITY OF ANNA AGENDA NOTICE — CITY COUNCIL REGULAR MEETING November 25, 2008 7:30 p.m. —Anna City Hall Administration Building The City Council of the City of Anna will meet in Regular Session at 7:30 p.m., Tuesday, November 25, 2008, at the Anna City Hail Administration Building, located at 111 North Powell Parkway (Hwy 5), to consider the following items. 1. Call to Order. 2. Invocation and Pledge of Allegiance. ,3. Citizen comments. Citizens are allowed minutes to speak The Council is unable to respond to or discuss any issues that are brought up during this section that are not on the agenda, other than to make statements of specific factual information in response to a c/tizen's inquiry or to recite existing policy in response to the inquiry. 4. Presentation by Stacy Driskell, President of the Greater Anna Chamber of Commerce and discussion of up -coming community events. 5. Consent Items. These items consist of non -controversial or "housekeeping" items required by law. Items may be considered individually by any Council member making such request prior to a motion and vote on the Consent items. a. Approve Minutes of Regular City Council Meeting, November 10, 2008. 6. Consider/Discuss/Action to on Recommendation of selection of Pingieton, Howard & Company, P.C. as the CPA fine to provide financial and compliance audit services for the City of Anna for the 2007/2008 Budget Year and authorize the City Manager to execute an agreement with the firm to provide the services. (Wayne Cummings) 7. Consider/Discuss/Action to adopt an ordinance naming the Anna Code of Ordinance. (Clark McCoy) 8. Consider/Discuss/Action regarding position of Planning and Zoning Commission Member. (City Council) 9. Consider/Discuss/Action regarding position of Community Development Corporation Board Member. (City Council) 1. The Commd mayvote and/or act urym each ofthe items listed in this agenda. 2. 'Ihe Camcil reserves the right to tetve into execurive session covcerning any of the items lined on this agenda, whencvcr it is 3. Persons erwith a dyaad Ieghoar mood endthis ig,ahn%Act. 3. 5tsmworker, da prim Wftsa fingsd tort Wroirude amaynontsoad o In, made, contacttlrcCitySxsemryaz9'/2924- 3325 two working days Prior to the nxoting solhffi approprime arzangements can be made, 1145-08 Regular CC Agenda.doc Post Office Box 776 • Anna, Texas 75409-0776 founded 11-21-08 10. Consider/Discuss/Action regarding appointments to the Citizen Master Plan Update Advisory Committee. (Maurice Schwanke) 11. ConsiderlDiscuss/Action on any items listed on posted agenda for November 25, 2008 City of Anna Workshop Session and Closed Session, or any closed session occurring during this Regular Meeting, as necessary. 12. Adjourn. This is to certify that I, Natha Wilkison, City Secretary, posted this agenda at a place readily accessible to the public at the Anna City Hall and on the City Hall bulletin board at or before 5:00 p.m., November 21, 2008. Nlfha Wilkison, CitySecretary 1.The Coulon mayroteand/oractupon each oftheitems lisxd inthisa da 2. Ibe Council reserves the right to mtirc into execudve session concerning any ofNc i[ema listed nn ibis agenda, whcueva it is consitlered necessary aid legallyjusdficd uMer tM1e (den Meeting ACL 3. Pcrsooswitbadiabilitywoffie. toattrndtlu Vpmpgwhomayncedassis[ shwdd contacttheCitySeaetaryat972929- 3325 two wurkmgdays prior to We mcetiog w that appropriate artaogemevts can 6c made 11-25-08 Regular CC Agenda.doc 4 Posted 11-21-08 GvvY OFq,V rf"xx$ Council Meeting: November 25.2008 Item No. City S Id's use mly City of Anna City Council Agenda Staff Report Staff Contact: Wayne E. Cummings Account Code#: Budgeted Amount: $16,000.00 Exhibits: X Yes O No AGENDA SUBJECT: Discuss/Action on Recommendation of selection of Pingleton, Howard & Company, P.C. as the CPA firm to provide financial and compliance audit services for the City of Anna for the 2007/2008 Budget Year and authorize the City Manager to execute an agreement with the firm to provide the services. SUMMARY: The City Staff contacted several cities in the area to locate frons providing municipal audits including Fairview, Prosper, Melissa, Celina, Royce City, and Princeton. We also ask about the overall satisfaction from the experience with the audit. We chose three recommended auditors and ask them to provide us information on their firm. Pattillo, Brown & Hill, L.L.P in Hillsboro was not able to provide auditing services in the time period we needed to receive the Audit. We also contacted Scott, Singleton, Fincher & Company from Greenville and Pingleton, Howard & Company, P.0 from Frisco. We had meetings with representatives from both firms and discussed procedures, timing for the audit, providing assistance to improve the financial system of the City and other matters. We also received a proposal from Gregg & Company to provide services. After discussions with our attorney we believe the City Charter prohibits the use of Gregg & Company because of the number of consecutive audits from the firm. STAFF RECOMMENDATION: Considering the information provided by the two finalists, after the interviews with the two companies, and the recommendations from three of the Cities we talked to, the City Staff recommends the City engage the services of Pingleton Howard & Company, P.C... Mr. Tom W. Pingleton, CPA will be at the meeting to answer any questions you may have. Mr. Pingleton is prepared to start on the audit as soon as their firm is approved. Item No. city swctircy's=may OFA:V, City of Anna Staff Agenda Report rF XAs Council Meeting: 11/25/08 Staff Contact: Clark McCoy__,,,_ Prepared by: Clark McCoy Account Code #: N/A Date Prepared: 11/20/08 Budgeted Amount: $ N/A Exhibits: MYes ❑ No AGENDA SUBJECT: Consider/Discuss/Action regarding adopting an ordinance naming the Anna Code of Ordinance. SUMMARY: This ordinance amends the City's codification of ordinances to provide a uniform citation to the codification, as well as uniform ways in which the title of the codification may be abbreviated. Such uniformity is required by the City Charter and will assist in maintaining an orderly system of citation to the codified ordinances when cited in legal documents and public documents of record.. RECOMMENDED ACTION: Adopt recommended ordinance.